Recruiting Learning Hub
Our Hub page brings Recruiting content from across our site in to one central location. Use the tabs below to find specific learning materials.
| Title | Summary |
|---|---|
| Close Evergreen Requisition | The process for a Recruiting Partner, Recruiting Coordinator or Manager to close an Evergreen Requisition |
| Close Job Requisition | The process for a Recruiting Partner, Recruiting Coordinator or Manager to close a job requisition |
| Create Evergreen Requisition and Post Job | The process for a Recruiting Partner or Recruiting Coordinator to create an Evergreen Requisition that can be used to recruit for open positions and instructions for the Recruiting Partner to post the job |
| Create Job Requisition and Post Job | The process for a Manager, Recruiting Coordinator or Recruiting Partner to create a job requisition and the Recruiting Partner to post the job on the internal and / or external career sites |
| Create Questionnaire for Job Requisition | The process for a Recruiting Partner to a create questionnaire in Workday which will be used for Recruiting |
| Edit Evergreen Requisition | The process for a Recruiting Partner or Recruiting Coordinator to edit an Evergreen Requisition that is used to recruit for open positions |
| Edit Job Application | The process for a Recruiting Partner to edit the job application for a candidate who has submitted an application |
| Edit Job Requisition | The process for a Recruiting Partner to edit a job requisition that can be used to recruit for open positions |
| Job Application Process | All requisitions are managed by the Recruiting Coordinator, Recruiting Partner, and Manager (when applicable) of the Supervisory Organization within which the job requisition is housed. This job aid outlines the process for a Recruiting Partner and Recruiting Coordinator to move a candidate through the job application process. |
| Job Application Process (Manager) | The entire job application process from the Manager’s perspective; provides instructions for when a Manager can participate and move the Candidate forward to the next step |
| Managing Search Committees | The process for a Recruiting Partner to create a search committee and create or modify membership of a committee member |
| Start Background Check |
| Title | Summary |
|---|---|
| Background Checks – Updated Workday Functionality | Overviews the additional Background Check functionality that allows authorized security roles the flexibility to easily run and record background checks on Employees during Hire, Change Job, Add Additional Job and as a standalone process. Also reviews the current Background Check process and introduces the new Background Check Partner security role. |
| Creating Questionnaires and Job Requisitions | Discusses the process for a Recruiting Partner to a create questionnaire in Workday which will be used for Recruiting. |
| Evergreen Process | Explore the evergreen requisition process. This presentation will include linking requisitions to the evergreen, and managing and hiring candidates in the evergreen pool. |
| Job Application and the Candidate’s Profile | This webinar will review the complete Job Application Process in Workday, along with an overview of the new changes and updates to the process. |
| Job Application Process Overview | Review of the job application process from start to finish. Highlighting this year’s changes and updates to the process. |
| Manage Interview | Discusses how the interview stage within the Job Application business process will function differently for Managers, Recruiting Coordinators, and Recruiting Partners. Compares the old and new processes and provides relevant demos |
| Recruiting (Committees and Interview Teams) | Detailed overview of committees and interview teams functionality. This will including the creation and maintenance of both search committees and interview teams. |
| Recruiting Dashboard Enhancements | This webinar explores new features that allow you to view job requisitions, evergreens and recruiting processes with a finer granularity. It demonstrates how reports are pulled faster and easier using new tabs and enhanced filtering. |
| Recruiting With Evergreens | Explores the Evergreen requisition process. This presentation will include linking requisitions to the evergreen, and managing and hiring candidates in the evergreen pool. |
| Search Committees and Interview Teams | Provides an overview of Search Committees and how they work, alternative methods to use Search Committees, as well as guidance on the process for assigning roles. |
| Spotlight on Search Committees | Provides an overview of Search Committees and how they work, alternative methods to use Search Committees, as well as guidance on the process for assigning roles |
| Workday Area | Release Notes | Release Date |
|---|---|---|
| Recruiting | All Job Requisitions, including Evergreens, now must have the Time Type and Scheduled Weekly Hours match | 10/6/2022 |
| Recruiting | Candidates will now receive a notification from Workday alerting them that Sterling will send a background check request via email | 10/6/2022 |
| Recruiting | Disposition reason Incomplete Application has been added to the recruiting screen stage | 10/13/2022 |
| Recruiting | A To-Do step to update a candidate's address will trigger in the Recruiting Background Check stage if their Primary Home Address line 1 or 2 exceeds 30 characters | 11/10/2022 |
| Recruiting | The approval sequence to create a job requisition is now Manager, Department Head, and Executive Approver, with each approval step based on member selection | 11/10/2022 |
| Workday Reporting | The report "Active Job Postings as of Date" is now available for Recruiting Coordinators, Recruiting Partners and their respective View Only roles | 12/1/2022 |
| Recruiting | The report "Candidate Flow" now includes candidates' degrees, work experience, and application questions and answers | 3/2/2023 |
| Recruiting | A new report "Recruiting Sources by Supervisory Organization" is now available to Recruiting Coordinators and Recruiting Partners | 3/2/2023 |
| Report Name | Description | Usage |
|---|---|---|
| Active Job Postings as of Date | Returns active job postings as of a given date in the prompted Company. | Used by Recruiting personnel to see which job postings were active on a given date. |
| All Active Job Postings | Recruiting applet that shows all Active job postings for a job requisition. | This report counts the number of 'Active' job postings for a job requisition. An Active job posting is one with a Start Date and no End Date or End Date is in the future. |
| Annual Affirmative Action Report - Internal and External Candidate | The report displays all job applications and candidate information in the prompted organization(s) within a date range. It can be used for affirmative action reporting. | Used by recruiting personnel to view internal and external candidates and their gender, ethnicity, disability status, and veteran status for affirmative action reporting purposes. |
| Audit - Employee Academic Pay Settings | This report provides the ability to audit employees by organization for the proper Academic Pay settings. Displays job profile, annual work period, pay rate and compensation base pay. | Used to evaluate if academic pay period is consistent with intended annual term and payroll for employee. |
| Average Base Pay | View list of average base pay in the reporting currency for employees grouped by supervisory organization. This report filters on workers in which the user has access based on a role of Manager or HR Partner. | Audit report used to view average base pay for employees |
| Average Days to Fill for Recruiting Dashboard | This report shows average days to fill job requisitions for current quarter and the prior 8 quarters. | This report can be used to analyze how long it took to fill a job requisition. Used as a Worklet on recruiting dashboard job requisition tab. |
| Background Check Bill Code Report | Returns details about stand-alone background checks or background checks that are part of the recruiting process. | Report for the Recruiting Partners to allow charge backs of background checks to the various departments as this will not be done within the Sterling integration. |
| Business Process Cycle Times | View various statistics related to business process cycle times within the From/To period specified. | The report can be used to determine whether transactions are running efficiently and whether the structure of your organization’s hierarchy, role assignments or personnel are impacting the execution of workflows. The report provides various statistics related to business process cycle times for your Company using the organization prompt, and within the From/To period specified for specified business processes. Enables you to see the business process type, number of processes for the associated type, average process time (in days), and average step time (in days). For a given business process type, you can also view a 12-month chart that shows average completion time and other related data for all transactions so you can compare your Company efficiency to system-wide statistics. Use the drill to detail feature to view specific transaction events, steps and users taking action on each step to have a more comprehensive view of efficiencies and where additional training or user resources could be helpful within your organization. |
| Business Process Events | Returns general information for all business process events. Two detail reports are available with more data on before and after values for worker's staffing events and compensation events. | Used to view general information for business process events. Two other reports, "Business Process Events = Worker Compensation Details" and "Business Process Events - Worker Staffing Details" provide more detailed information. |
| Business Process Transactions of Type Awaiting Action | Returns details about business process transactions awaiting action, including the awaiting person and number of days elapsed since the due date. | Used to identify bottlenecks in business process transactions. |
| Candidate Disability Status Summary | View Disability status summary for applicants. | This report can be used to analyze candidate's disability status. |
| Candidate EEO Federal Veteran Status Summary | View federal veteran status summary for applicants. | This report can be used for veteran status analysis. It pulls data from Candidate's personal data. |
| Candidate EEO Summary Report | Returns candidates' ethnicity and gender information for specified job requisitions. | This report is used to get applicant Race/Gender summary for a specified job posting(s). Used for Affirmative Action reporting. "Blank" on gender field means that candidate didn't choose a value for gender. |
| Candidate Export Controls | View candidate information for a job requisition and whether or not they've been verified by Export Controls prior to hire | To be used to review if the hired candidate has been reviewed by Export Controls if applicable. |
| Candidate Flow | Returns candidates, their race/ethnicity information, recruiting process information, and job requisition information. | This analysis report is used to see those candidates that applied for job postings that were posted during a specified date range. |
| Candidate Job Applications | Return all job applications for specified candidate. | Used by recruiting office to get all applications for a specified candidate and application details including application date, application status, job requisition, job title, job requisition status, recruiting manager etc. |
| Candidate List | This Applicant List report list all applicants' information for a specific job posting. | Used to view who has applied for a specified job posting(s) along with their date of application, status, and disposition reason. |
| Candidate Per Stage | View total numbers of candidates in each recruiting stage. | This report can be used to view how many candidates per each employee type in each recruiting stage. The detail report can be used to view detailed information for each candidate, e.g. candidate source, resume etc. |
| Candidate Pipeline | Returns counts of candidates by job requisition and recruiting stage. | Used to view and assess which and how many candidates made it to each of the various stages of the recruiting process |
| Candidate Pool EEO Summary Report | Returns race and gender summary for applicants. | This report is used to get cumulative applicant Race/Gender summary for a specific system member. "Blank" on gender field means that candidate didn't choose a value for gender. |
| Candidate Time Per Stage | View average number of days a candidate was in a stage for job requisitions. | This report can be used to see which stage of the recruiting process is taking the most amount of time to identify major bottlenecks in the recruiting process. |
| Compensation Plan Expected End Date Audit | View organizations with employees who have assignments with expected end dates. You can narrow your search by entering a date range. | |
| Current Worker Detail Report | Returns organization, compensation, and position-specific details for workers in the prompted Organizations. | Used by personnel to view specific details about workers, including their hire dates, job data, organization characteristics, compensation plan, and salary. |
| Evergreen Job Posting Aging | View the number of active job postings associated with evergreen job requisition that have been posted for age bands based on the difference between the current date and job posting start date. | Similar to "Job Posting Aging" report but it only provides information for job posted for evergreen job requisitions. The report is used as a Worklet on recruiting dashboard job posting tab. |
| Evergreen Job Requisition Aging | View the number of evergreen job requisitions that have been open for age bands based on the difference between the current date and recruiting start date. | Similar to "Job Requisition Aging" report but it only provides information for evergreen job requisitions. The report is used as a Worklet on recruiting dashboard job requisition tab. |
| Find Job Profile | View a list of all active job profiles. Refine the list using facets, such as Job Family, Job Level, Management Level, and more. Drill for detail information including management level and classifications, qualifications, and compensation. | Use report to search for job profiles with facets then view details for the job profile. |
| Find Jobs - Internal Career Site | This search report retrieves a list of approved internal job postings as part of an employee self service career search. | View a list of approved internal job postings as part of an employee self service career search. Use facets to refine the list. |
| Hiring Matrix | Returns job candidate information for a job requisition. | Used to compare candidates for a position by listing candidates' initial questionnaire answers and displaying attachment links. |
| Job Classifications on Job Profile and Position | Returns job classifications on job profile and/or on position if position override exists for specified job classification. | The Job Classification on Job Profile is the standard, System-wide decision on what value should be assigned to any employee with that Job Profile. Sometimes the standard job classifications will be overridden by changing the Job Classification on the Position. This report is going to help the System Member to decide if that override is appropriate. |
| Job Family | View detailed information about a specific job family, including the job family group to which it belongs and the job profiles it is associated with. | |
| Job Posting Aging | View the number of active job postings that have been posted for age bands based on the difference between the current date and job posting start date. | The report is used as a Worklet on recruiting dashboard job posting tab. It provides visualization how long a job has been posted. It will help recruiting team to analyze if a job needs to be unposted, or follow up with jobs that were posted for a very long time. The detail report users can get from the "View Details" provides useful information for active job postings. |
| Job Requisition Aging | View the number of job requisitions that have been open for age bands based on the difference between the current date and recruiting start date. | The report is used as a worklet on the recruiting dashboard job requisition tab. It provides a visualization of how long a job requisition has been open. The detail report provides useful information for all open job requisitions. |
| Job Requisition Posting Status | Returns counts of job requisitions in the category of job requisition with active job posting, job requisition with expired job posting, or job requisition with no job posting. | The report is used as a Worklet on recruiting dashboard job requisition tab. It shows the overall posting status for all open and frozen job requisitions. |
| Job Unposting Soon | Return number of active job postings that will be unposted in the next 14 days. | This report can be used as a reminder to recruiting team if a job needs to be posted again in the next few days. The report is used as a Worklet on recruiting dashboard job posting tab. |
| Location Directory | Returns the Location directory including the public phone numbers, primary addresses, county name, county code and Location attributes. | Report can be run by Location or Company and will return the Location Directory, including the county name and county code. |
| Manage Job Requisitions | View job requisitions details including job requisition status, days open, location, job profile, recruiting start date, close date, candidates etc. | The report can be used to view details for all job requisitions that users support. |
| Manager's Job Requisitions | Return details for job requisitions that current user is the hiring manager for, including job requisition status, days open, location, job profile, recruiting start date, close date, candidates etc. | Used as a worklet on recruiting dashboard job requisition tab. It can be used for managers to easily navigate job requisitions they manage. |
| My Recruiting Jobs | Returns a list of job requisitions, the number of active candidates and detailed information about the job requisition. | |
| Number of Candidates in a Given Timeframe | Provides a count of all candidates within a date range for each Supervisory Organization within the selected job requisition company. Users can drill down into the count to see more information. | Used by the Recruiting Partners, this report provides candidate information. This report is available on the Recruiting dashboard. |
| Number of Job Postings Within a Timeframe | Returns the number of internal and external job postings within the prompted date range. | The report can be used to get counts of job postings per job requisition in specified date range. |
| Number of Veterans Employment Preference Candidates in a Given Timeframe | Provides a count of candidates with Veterans Employment Preference in a given time frame for each job requisition. Users can drill into the data for more detailed information. | Used by Recruiting Partners to see candidate and recruiting status information for candidates with various Veterans Preferences. |
| One-Time Payment History | Provides an account of all One-Time Payments made for employees of a specific supervisory organization | |
| Organization Assignment Exception Audit | Returns invalid organizations assigned to a filled or unfilled position based on allowed values configured for supervisory org, location hierarchy, org related worktags and company restrictions. | |
| Recruiting Overall Metrics - Evergreen Excluded | Return dates during each recruiting milestone process including Job Requisition Created, Job Requisition Approved, Job Posted, Job Requisition Filled/Closed. | The report is used as a Worklet on recruiting dashboard job requisition tab. It gives average length between each recruiting milestones. If users support multiple companies, this report can be used to compare metrics among companies. |
| Recruiting Sources by Supervisory Organization | Returns the number of job applications submitted through each recruiting source for the prompted supervisory organization. | Used to see which recruiting sources attract the most applicants for a given supervisory organization or job requisition. |
| Time to Fill By Position | Provides various milestone dates from Recruitment Start through Hire date and provides the calculated time (in days) it took to fill the job requisition. | Used by Recruiting Partners to assess the time it took to fill positions. |
| View All Positions | Returns all positions based on the prompted staffing status as of an effective date. | Used to view all positions in a given organization as of a specified effective date. |
| View Open Positions | Returns open positions in the prompted Organizations. | Used to see open position details, such as open job requisitions, earliest hire dates, etc. |
| Work Space Facility Directory | Returns facilities by city and Location organization hierarchy. | Used to manage and audit the accuracy of address and associated work space information. |
| Work Space Office Directory | Returns Work Space office details including occupied status by Work Space facility and Location organization. | Used to manage and audit the accuracy of address and associated work space information. |
| Worker Directory by Location | Returns employees in specified Location(s). Details include employee position, supervisory organization, phone, email, work address, work space facility and office, and Location County and Location attributes. | The report can be used to view employees in specified locations. |