Time Tracking Learning Hub

Our Hub page brings Time Tracking content from across our site in to one central location. Use the tabs below to find specific learning materials.

List of FAQs.
Topic
A part-time Employee recently became full-time (or vice versa) and cannot submit their timesheet because it states that 40 hours must be entered. How can the Employee submit a timesheet for less than 40 hours? This error appears because full-time Employees are required to have 40 hours represented on their time sheet, except for pay periods when the Employee is hired or terminated. In cases where the employee underwent a Change Job business process in the middle of a pay period, the validation will still trigger. To remove the error, enter […]
Can you set a work schedule in Workday? Yes. You can set your work schedule in Workday using Request Work Schedule. An approval step will route to your Manager.
How do I assign a timesheet to a salaried employee who is working an additional job paid hourly? The Time Entry Template (also referred to as timesheet type) automatically assigned to employees is driven by eligibility rules and based on their primary position. However, a Timekeeper or Payroll Partner security role can assign or override the assigned Time Entry Template using the Edit Other IDs business process. The Time Tracking Eligibility ID must […]
How do I make corrections to time that has been entered? Employees can make changes to timesheets and submit for approval. Changes must be approved by their Manager in order for the hours to be paid by payroll. However, NO changes are allowed while payroll is processing. Changes made on a prior pay period will be picked up in the bi-weekly payroll’s retro process and will […]
How do I populate holiday or early release hours on a timesheet? Calculations need to run on the timesheet for these hours to populate. Calculations will run automatically when an Employee enters or edits time during the week. Any early release or holiday hours will populate on the timesheet at that time. The Employee, Timekeeper and Payroll Partner security roles can also run calculations by selecting this […]
How do I remove a paid holiday from an ineligible employee’s time sheet? From related actions off the employee’s name go to Time and Absence and select Adjust Calculated Time- enter any date in the week to be adjusted. The section at the bottom of the screen is where Workday-generated time blocks show up (paid holiday, comp for working on a holiday). You can change calculation tags and […]
My Employee is being paid for a holiday(s) but they do not meet eligibility requirements. How do I prevent the holiday(s) from paying in error? An Employee who is on leave without pay for the entire workday immediately before and/or after a scheduled holiday, depending how the scheduled holidays falls, is not eligible to be paid for the holiday. Workday does not make an automatic adjustment to the Employee’s pay. HR Professionals should educate managers in departments, colleges, or agencies […]
No changes were made on the employee’s time sheet. Why did some blocks of time change back to a “Not Submitted” status? Updating or correcting a time off for an employee will cause that week’s time calculations to run. This may cause previously approved time to go back to the submitted status. It is best practice for Managers to approve and/or adjust any time off requests first and then approve their employees’ time sheets.

List of Job Aids.
Topic
Adjust Calculated Time This job aid outlines the process for a Payroll Partner to adjust calculated time for an hourly Employee. This process overrides the hours or calculation tags that were entered by the Employee or generated by calculations within Workday.
Approve Time This job aid outlines the activities for a Manager to approve hours submitted on a timesheet by an Employee they supervise.
Assign Work Schedule This job aid outlines the activities for a Manager or Timekeeper to assign a work schedule to an Employee they support. Details are also provided on how to create a work schedule if the available options do not meet the current needs of the Employee.
Bulk Time Approval (Review Time Report) This job aid outlines the activities for a Manager and Timekeeper to bulk approve hours submitted on a timesheet by an Employee they supervise using the Review Time report.
Check In and Check Out This job aid outlines the process for an Employee to enter time in Workday using Check In and Check Out.
Create Project This job aid outlines the process for a Project Manager to create a new project in Workday.
Create Project Hierarchy This job aid outlines the process for a Project Hierarchy Manager to create a new project hierarchy in Workday.
Create Project Plan This job aid outlines the process for a Project Manager to create a project plan to assign tasks to a project in Workday.
Create Resource Plan for Hierarchy This job aid outlines the process for a Project Manager to create a resource plan to assign employees to on a project hierarchy.
Create Resource Plan for Project This job aid outlines the process for a Project Manager to create a resource plan to assign employees to on a project.
Enter Time This job aid outlines the process for an Employee to enter time in Workday.
Enter Time for Your Employee This job aid describes the steps for a Timekeeper, Payroll Partner or Manager to Enter Time for an Employee. Employees can also enter their own time through self-service.
Manual or Mass Advance This job aid describes how Timekeepers and Absence Partners can manually advance a business process (Enter Time and Request Time Off) for workers they support.
Request Overtime for Your Employee This job aid outlines the process for a Manager or Timekeeper to request overtime in advance in Workday for an Employee.
Time Requests (Request Overtime) This job aid outlines the process for an Employee to request overtime in advance in Workday and to view the status of the request.
Using Bulk Approve for My Task This job aid outlines the process for Managers and Absence Partners to bulk approve items under My Tasks in their Inbox.

List of Online Courses.
Topic
Managing Time Tracking in Workday The purpose of this course is to provide Timekeepers foundational knowledge of their responsibilities in Workday.

List of News.
Topic
Overtime Requests Workday now provides employees the option to request and receive manager approval for overtime. Managers can also use the Overtime Request business process to request an employee work additional hours.

List of Webinars.
Topic	Date	Date
Assign Work Schedule Explains assigning and creating work schedules for an employee in Workday. The Assign Work Schedule business process was recently updated in December. Managers and Timekeepers can create a custom work schedule for the employee	January 22, 2020	2020/01/22