Below are recordings of our past webinars. View our list of upcoming webinars.
| 12 Over 9 for New Hires
Join us as the Benefits functional team from Workday Provides an overview of the process for enrolling employees in the 12/9 program if their SGIP date is after 9/1/, as well as any new updates to the current process.
|July 6, 2023
| Add Additional Job/Switch Primary Job
This webinar discusses the Add Additional Job and Switch Primary Job business processes. We will review steps and best practices for adding subsequent jobs and switching which job is primary.
|February 16, 2022
| Assign Work Schedule
Explains assigning and creating work schedules for an employee in Workday. The Assign Work Schedule business process was recently updated in December. Managers and Timekeepers can create a custom work schedule for the employee
|January 22, 2020
| Background Checks – Updated Workday Functionality
Overviews the additional Background Check functionality that allows authorized security roles the flexibility to easily run and record background checks on Employees during Hire, Change Job, Add Additional Job and as a standalone process. Also reviews the current Background Check process and introduces the new Background Check Partner security role.
|April 13, 2022
|Absence, Time Tracking
| Best Practices in Time and Absence
Discusses processes and reports that help you proactively identify issues that need to be mitigated as well as resources to solve problems that arise
|October 7, 2020
| Change Job Template for Job Classification Changes
Overview of the new Change Job Template functionality that allows authorized security roles to more easily perform Job Classification changes for the Worker.
|May 5, 2021
| Changing or Moving Jobs
Discusses the Change Job and Move Workers business processes. We will review steps and best practices for editing details of the employee’s current job, transferring the employee to a different job, giving a promotion or simply moving the worker to a new manager
|January 19, 2022
| Compensation Surveys
Overview of new Workday Functionality that simplifies and standardizes the process for collecting data for compensation surveys.
|November 18, 2020
| Complying with Affordable Care Act
Learn all the basics of ACA compliance, including applicable Federal mandates, System Benefits policies, Workday reports to run, and Benefit Partner actions.
|September 22, 2021
| Correct Worker Start Date
Discusses the new business process Request Worker Start Date Correction that allows authorized security roles to more easily respond to blocking events when correcting the hire date for a worker
|February 24, 2021
| Correct, Cancel & Rescind
Detailed overview about business process definitions and framework for Correct, Cancel and Rescind.
|October 13, 2021
| Costing Allocations
A comprehensive insight into costing allocations starting from the basics and covering sub-process, approvals, auditing reports, and specific scenarios with examples.
|October 27, 2021
| Creating and Editing Positions
This webinar discusses the three core business processes for your staffing needs: Create Position, Edit Position Restrictions, and Edit Position. It goes over the steps, impacts based on unfilled and filled positions, and best practices for worker types.
|February 2, 2022
| Creating Questionnaires and Job Requisitions
Discusses the process for a Recruiting Partner to a create questionnaire in Workday which will be used for Recruiting.
|May 11, 2022
| Delegations and Reassignments
Overviews the creation of delegations and requesting reassignments for business processes along with insight on managing inbox items in Workday. Reviewing existing delegations to make sure to create new delegations as needed. Moving business process requests forward with reassignments to get approvals on time.
|May 25, 2022
|Goals and Performance
| Employee Development Items
Discusses the Development Items feature in Workday which allows Managers and Employees to work together to create items to track the growth and development of an Employee’s knowledge, skills and abilities.
|February 12, 2020
| Ending Employment
Reviews the Termination and End Additional Job business processes and best practices for completing these processes. Discusses actions that touch payroll such as paying out vacation balances and death benefits.
|November 3, 2021
| Exploring the New Workday Today
Provides an overview of the new and exciting changes occurring during the scheduled bi-annual Workday release, user will learn advanced navigation tips, redesigned search features, and highlighted changes to help improve their Workday user experience.
|September 21, 2022
| Export Control – Phase II
Reviews the new functionality for managing export control compliance in the employment process. This session focuses on Phase II, which includes new features for tracking positions with export control implications, review steps in staffing events, and reporting.
|September 14, 2022
| Faculty Tenure and Emeritus Status
Overview of how Workday has been configured to be the official record of source for Faculty Tenure and Emeritus awards.
|May 19, 2021
| From Employee to Retiree-Best Practices
Join us as we cover all the things Benefits and Retiree Partners should consider when assisting an Employee with retirement. This session will cover Workday Services best practices and policy requirements regarding transitioning an Employee to a Retiree. The System Benefits Administration (SBA) will also be joining us as a co-host.
|March 29, 2023
| Hiring & Onboarding Graduate Assistants
Describes the Hire and Onboarding business processes for Graduate Assistants. Topics will include understanding how to appropriately complete the Hire process, the Onboarding actions by Employer and Employee, and taking an active approach in monitoring new hire activities.
|July 14, 2021
| Job Application and the Candidate’s Profile
This webinar will review the complete Job Application Process in Workday, along with an overview of the new changes and updates to the process.
|June 15, 2022
| Job Classifications
This webinar discusses and defines the various job classifications, demonstrates how the job classification can be overridden at the position level, and discusses reports that can be used to identify job classifications
|June 25, 2019
| Job Overlap Period
This solution promotes a system-wide standard approach and maximizes efficiency when an employee is terminating in the future and a replacement employee is brought on board early for training and knowledge sharing
|December 3, 2020
| Keeping Organizations Organized in Workday
During this webinar, an overview of the different types and purpose of organizations in Workday. We covered best practices for creating and using supervisory organizations, the manager role, inactivation, and specific actions for contingent workers. We reviewed reports to monitor your member’s organizational health, including the dreaded Supervisory Org Error Report.
|April 6, 2022
|Goals and Performance
| Managing Goals in Workday
Overviews the different types of goals while reviewing the process of Managing Goals, Archiving Goals, and the goal setting process. This webinar will provide insight into how goals and performance processes overlap.
|May 17, 2023
| Managing the Merit Process in Workday
Provides insight on the various activities for those who manage the annual Merit process in Workday. These activities include entering merit awards, maintaining the merit pools, managing employee participation, and using merit reports.
|June 28, 2023
| Merit Preview 2023
Overviews the current Merit process and highlight any updates and changes that occur in the process. This webinar will review the current timeline of the recommended Merit deadlines.
|April 26, 2023
| Monitoring Business Processes
Detailed overview about business process definitions and framework with an insight on how to track and get answers to specific scenarios during your day-to-day activities in Workday using new Prism Dashboards.
|October 21, 2020
| New Reports for Security Partners
Review new reports for Security Partners and how to utilize them in the role.
|July 14, 2021
| Onboarding Dashboard
Discusses the new Onboarding Dashboard that offers an effective way for new employees to integrate into their organization and enhances an employee's overall onboarding experience
|June 3, 2020
|Benefits, Open Enrollment
| Open Enrollment 2021 – Staffing Changes
Summer staffing events with effective dates on or before September 1 can impact an Employee’s benefit plan. Learn best practices and actions that are necessary when employment changes are effective the beginning of the fiscal year.
|June 9, 2021
| Open Enrollment Discrepancy Report
Join us as the Benefits Functional team from Workday looks closely at the report called Open Enrollment Discrepancies. They will demonstrate how this report can create a smooth Open Enrollment experience for your new and existing employees.
|June 27, 2023
| Payroll Reversals
Overviews the Payroll Reversal task, provides a demonstration of the process and discusses important details such as impacts to FAMIS
|April 29, 2020
|Goals and Performance
Provides an overview of the new performance review templates, the changes to the performance review process, updated security changes for talent partners and new report features
|March 24, 2021
|Goals and Performance
| Performance Review Kickoff
This webinar reviews the new performance review templates, the changes to the performance review process, updated security changes for talent partners, and new report features.
|December 8, 2021
|Goals and Performance
| Performance Reviews in Workday
Overviews the new performance review templates, the changes to the performance review process, updated security changes for talent partners and new report features.
|March 23, 2022
| Preparing for Year-End
Join us as we walk you through the keys to a successful Year-End. The Year-End process requires planning, preparation, analysis, and ensuring adjustments and corrections are completed within a specified timeline. This webinar will provide the tools available in Workday and the timeline of events for when all entries must be completed for creation and publication of the W-2s.
|November 1, 2023
| Processing Arrears in Workday
Provides a general view of how arrears impacts Payroll processing.
|September 23, 2020
| Processing One-Time Payments and Work Period Changes
Overview on how to make sure to process one-time payment requests on time for payroll and what are the best practices. The options available to process one-time payments. Selecting an annual work period from list of options available and different scenarios for annual work period updates for both new hires and existing employees with extensions.
|May 12, 2021
| Recruiting Dashboard Enhancements
This webinar explores new features that allow you to view job requisitions, evergreens and recruiting processes with a finer granularity. It demonstrates how reports are pulled faster and easier using new tabs and enhanced filtering.
|March 4, 2020
| Recruiting With Evergreens
Explores the Evergreen requisition process. This presentation will include linking requisitions to the evergreen, and managing and hiring candidates in the evergreen pool.
|July 13, 2022
| Request Absence
Learn more about the Request Absence business process and how you can share with your Employees this efficient method for requesting time out of the office
|July 22, 2020
Reviews the business processes and best practices for terminating and retiring an employee in Workday, as well as actions that touch benefits and payroll activities.
|November 17, 2021
| Search Committees and Interview Teams
Provides an overview of Search Committees and how they work, alternative methods to use Search Committees, as well as guidance on the process for assigning roles.
|July 13, 2022
| Spotlight on Search Committees
Provides an overview of Search Committees and how they work, alternative methods to use Search Committees, as well as guidance on the process for assigning roles
|June 10, 2020
|Security, Workday Fundamentals
| Spotlight on Security Roles
Discusses security role use, assigning security roles, approving security role assignments, and the best practices for overall security role management. Two new roles are also reviewed
|September 25, 2019
| Spotlight on UINs
Provides an overview of UINs, best practices for locating and using the correct UIN, as well as discusses the downstream impacts based on UIN selection and compares the UIN process for newly hired versus rehired employees
|October 30, 2019
| Staffing Changes and Impacts to Benefits
Reviews the best practices when employees' appointments change for the summer or fall semester and how those can impact their insurance coverage. This webinar provides collaboration guidance between HR Benefits and Payroll Offices on staffing and compensation actions in the multiple scenarios that cause possible insurance impacts.
|March 22, 2023
| Student and Graduate Assistant Employees
Describes the Hire and Onboarding business processes for undergraduate and graduate students. Topics will include understanding how to appropriately complete the Hire process, the Onboarding actions by Employer and Employees, and taking an active approach in monitoring new hire activities.
|October 20, 2021
| Students as Employees
Provides a comprehensive overview of how Workday has been configured to employ, pay and manage student workers.
|January 13, 2021
| Succession Planning in Workday
Please join us as the Talent and Performance Functional Teams review the additional Talent functionality enabled within Workday. We will start with a walk-through of the Talent Review process to highlight new talent information that an Employee can enter. We will then demonstrate how a Talent Partner can create a talent pool, succession pool, and succession plan.
|December 6, 2023
|Goals and Performance
| Utilizing Goals
Overview of the different types of Goals, Managing Goals, and Archiving of Goals. Review of the Goal setting process and how it works with the performance review process.
|April 25, 2021
| Verifying Dependents in Workday using New Dependent Verification
The Benefits functional team from Workday looks closely at the updated process for verifying dependents in Workday using the new Dependent Verification feature.
|October 18, 2023
| Workday Benefit Reports: (Part 1: Staffing & Enrollment Discrepancies)
The Benefits Functional team from Workday and Systems Benefits Administration (SBA) will look closely at reports that Benefit Partners should be running on a regular basis related to Staffing and Enrollment Discrepancies. The following reports will be covered during this webinar: Medical Plan Discrepancies (Active Employees), SGIP Discrepancy and Benefit Eligible Employees Missing Benefit Event.
|April 4, 2023
| Workday Benefit Reports: (Part 2: Dependent Reports)
The Benefits Functional team from Workday and Systems Benefits Administration (SBA) will look closely at reports that Benefit Partners should be running on a regular basis related to Dependent Reports. The following reports will be covered during this webinar: Dependent Life Exceeds Limit, Dependents Not Tied to a Benefit Plan, Dependents Requiring Documentation and Dependents Missing SSN.
|April 11, 2023
| Workday Benefit Reports: (Part 3: Benefit Impacts to Payroll)
The Benefits Functional team from Workday and Systems Benefits Administration (SBA) will look closely at reports that Benefit Partners should be running on a regular basis related to benefits impacting payroll. The following reports will be covered during this webinar: Employees with Zero Pay and Active Benefit, Late Staffing Events, Terminated Employees with Benefits, Pay Frequency Benefit Event Needed, Onboarding Not Started for Benefit Eligible Employees and Employee Letters for Summer Deductions.
|April 18, 2023
| Workday Benefit Reports: (Part 4: Benefit Impacts to Retirement Programs)
The Benefits Functional team from Workday and Systems Benefits Administration (SBA) will look closely at reports that Benefit Partners should be running on a regular basis related to benefits impacting retirement programs. The following reports will be covered during this webinar: Losing ORP Eligibility, ORP Newly Vested Employees and Retirement Eligible Not Enrolled ORP/TRS.
|April 25, 2023
| Workday Benefit Reports: (Part 5: Retiree Reports)
The Benefits Functional team from Workday and Systems Benefits Administration (SBA) will look closely at reports that Benefit Partners should be running on a regular basis related to Retirees. The following reports will be covered during this webinar: Medical Plan Discrepancies (Retiree Specific), Retirees and Spouses Over 65Not Enrolled in Medicare, Employee, Retirees, and Spouses Turning 65 in Date Range.
|May 2, 2023
| Workday Enhancements in Compensation
Discusses new enhancements and best practices in Compensation. We will cover Total Rewards notifications, Internal Compensation Benchmarking, Business Process Reporting and Compensation Surveys.
|October 19, 2022
| Workday Staffing Pt 1: UINs and Prehire Records
Part 1 of the series will train you on best practices for starting a hire, checking UIN Search and Manager, using the Workday Search feature, running the Ineligible for Rehire Report and more. Topics will include: learning to identify duplicate records and pre-hire records linked to a requisition, finding no show and ineligible for hire records, correcting pre-hire records and marking the correct pre-hire for deletion.
|August 4, 2021
| Workday Staffing Pt 2: Hiring New Employees
Part 2 of the series will detail the Hire business process from beginning to end. Topics will include understanding how to appropriately complete details of the Hire such as Annual Work Period and Disbursement Period; Job Classifications and Costing Allocations. We will also cover best practices to avoid common pitfalls.
|August 11, 2021
| Workday Staffing Pt 3: Onboarding & Benefits
Part 3 of this series will walk you through the New Employee’s onboarding experience. We will train you on how to support employees as they navigate their onboarding dashboard and make benefits elections. You will learn onboarding pitfalls to avoid and which issues impact benefits and retirement enrollment.
|August 14, 2021
| Workday Staffing Pt 4: Report No Show
Part 4 of this series will cover the Report No Show and Correct Worker Start Date business processes so you can handle those “oops” that occur when hiring new employees
|August 25, 2021