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Military Status demographics help The Texas A&M University System meet federal and state reporting requirements. To update update your Military Status navigate to your Worker Profile and select the Personal tab.… Read more: How can I update Military Status (on the Personal tab) in Workday?
An Employee who is on leave without pay for the entire workday immediately before and/or after a scheduled holiday, depending how the scheduled holidays falls, is not eligible to be paid… Read more: My Employee is being paid for a holiday(s) but they do not meet eligibility requirements. How do I prevent the holiday(s) from paying in error?
Dependent grandchildren must be certified annually on May 1st of each year to be eligible for coverage. New grandchildren must have a current issue date entered to be eligible for benefits, then… Read more: Why can’t I add a dependent grandchild to coverage?
Sometimes hybrid events are okay. The first step is to research the two events that combined. When two events combine, Workday includes all the benefit types from EITHER event and takes… Read more: What do I do with hybrid events?
From the Employee’s name, select Actions > Benefits > View ACA Measurement Period. Note: If a person is still in a full time position (75%+ for 4.5+ months) they will not… Read more: How do I determine if an Employee is ACA eligible?
If Integration 160 fails, the following values will need to be set manually. Benefit Annual Rates (BARs): Determine correct values by running the report “BAR (Benefit Annual Rate) Audit” using the… Read more: What do I do if Integration 160 fails during Onboarding and my Employee doesn’t have an SGIP Date driver, TRS9 date or Benefit Annual Rates?
Employees cannot edit their enrollment OR contribution amount through Workday. They will need to contact Texa$aver directly for any changes.
This happens because the person has lost eligibility for the plan. Check the benefit eligibility for the Employee and verify they are no longer eligible for the dropped plan. You can… Read more: What do I do if a pay frequency change causes an Employee’s benefits to drop?
Calculations need to run on the timesheet for these hours to populate. Calculations will run automatically when an Employee enters or edits time during the week. Any early release or holiday… Read more: How do I populate holiday or early release hours on a timesheet?
From related actions off the employee's name go to Time and Absence and select Adjust Calculated Time- enter any date in the week to be adjusted. The section at the bottom… Read more: How do I remove a paid holiday from an ineligible employee’s time sheet?
Employees can make changes to timesheets and submit for approval. Changes must be approved by their Manager in order for the hours to be paid by payroll. However, NO changes are… Read more: How do I make corrections to time that has been entered?
In order for employees to see and utilize certain time offs such as sick pool hours, the Absence Partner will need to add the appropriate Absence Certification on the employee. We… Read more: The Absence Partner granted the employee hours from the sick pool. Why can’t the employee see or request sick pool time off?
To see how much of your vacation will convert to sick time, follow these steps: Navigate to your Worker Profile in Workday by selecting the My Account icon in the upper… Read more: Where can I see how many hours of my vacation time will roll to sick time at the end of the fiscal year?
The Edit Other ID business process is used to edit various IDs. Refer to the Job Aid Edit Other IDs for instructions on the process and the reference guide Custom Other… Read more: How do I edit the Other IDs for an employee, such as Benefit Replacement Pay or Tenure Status?
Only Managers and Talent Partners can send a performance review back to a previous step. Managers can view their team's performance reviews from the My Team's Performance Reviews report available within the… Read more: How do I send an in progress performance review back to a previous step to be edited?
Talent Partners can fix this by sending the review back one step in the process and letting the business process update with the new primary managers name. Using the Related Actions… Read more: What if the Manager has changed and needs to be updated?
Talent Partners can launch a review for individual Employees From the Worker profile, navigate to the Performance link Click Start Performance Review Button Select the Review Template Enter the Period Start… Read more: Who can launch a Performance Review?
You can use the Review Analytics button at the bottom of the navigation bar on the left side of the screen. Or you can navigate to the employee’s position restrictions and… Read more: How do I review the employee’s responsibilities as part of the review?
An email is sent to the Employee (using the email address associated with their pre-hire record) from Single Sign On (SSO) which will give them access to Workday. After completing the… Read more: When is a new Employee notified about their Workday account after hire?
This error appears because full-time Employees are required to have 40 hours represented on their time sheet, except for pay periods when the Employee is hired or terminated. In cases where the… Read more: A part-time Employee recently became full-time (or vice versa) and cannot submit their timesheet because it states that 40 hours must be entered. How can the Employee submit a timesheet for less than 40 hours?
Use the Maintain Accrual and Time Off Adjustments / Overrides task to stop the accrual. You will override the vacation accrual to zero and leave the End Date open so the… Read more: How can I stop vacation from accruing for an Employee?
The Time Entry Template (also referred to as timesheet type) automatically assigned to employees is driven by eligibility rules and based on their primary position. However, a Timekeeper or Payroll Partner… Read more: How do I assign a timesheet to a salaried employee who is working an additional job paid hourly?
During the recruiting process, a candidate will enter an email address that will be used to communicate with the hiring department. For direct hires, the hiring department will enter the new… Read more: How will a new hire get access to Workday in order to do their onboarding process?
Workday delivers world-class infrastructure, policies and procedures to ensure data is protected. Security threats and risks are mitigated through strong internal controls and a comprehensive security program designed to ensure the… Read more: Is my personal information secure?