Absence Learning Hub
Our Hub page brings Absence content from across our site in to one central location. Use the tabs below to find specific learning materials.
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| How can an Absence Partner determine why an employee is not eligible for a time off? Absence Partners can run Evaluate Absence Eligibility to view the eligibility criteria for time offs, plans and accruals. |
| How can I stop vacation from accruing for an Employee? Use the Maintain Accrual and Time Off Adjustments / Overrides task to stop the accrual. You will override the vacation accrual to zero and leave the End Date open so the Employee will not accrue vacation in the future. Click here for information on how to complete this task. When an End Date is entered, […] |
| The Absence Partner granted the employee hours from the sick pool. Why can’t the employee see or request sick pool time off? In order for employees to see and utilize certain time offs such as sick pool hours, the Absence Partner will need to add the appropriate Absence Certification on the employee. We configured eligibility for some plans to require an entry under absence certifications so that it is not listed on all employees. Workday Help has […] |
| Where can I see how many hours of my vacation time will roll to sick time at the end of the fiscal year? To see how much of your vacation will convert to sick time, follow these steps: Navigate to your Worker Profile in Workday by selecting the My Account icon in the upper right hand corner of your Home page (Your picture or a cloud typically appears visually for this icon). Then select View Profile Select the […] |
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| Absence Certifications (Edit Additional Data) This job aid outlines the process for Absence Administrators, Absence Partners and HR Partners to enter absence certifications using Additional Data to record an Employee’s authorization to request specific Time Off plans. |
| Edit Service Dates This job aid outlines the process for an Absence Partner, HR Contact or HR Partner to edit an Employee’s service dates only when there is supporting documentation due to potential impact to Employee benefits eligibility. |
| Enter Time Off For Your Employee This job aid outlines the process for an Absence Partner or Manager to enter time off for an Employee. Employees may also enter their own time off as explained in Managing Your Time Off. |
| Maintain Accrual This job aid outlines the process for an Absence Partner and/or Payroll Partner to maintain a time off accrual for an Employee to make adjustments to increase or decrease balances for grants, transfers, payouts, and longevity. |
| Managing Time Off Requests This job aid outlines the process for a Manager to manage Time Off Requests submitted by an Employee. This includes how to approve, deny, cancel or send back a request. |
| Managing Your Absence This job aid outlines the process for an Employee to request absence, cancel an Absence request and correct an Absence request that was approved or sent back by the Manager. |
| Manual or Mass Advance This job aid describes how Timekeepers and Absence Partners can manually advance a business process (Enter Time and Request Time Off) for workers they support. |
| Place Worker on Leave This job aid outlines the process for Absence Partners to place an Employee on a leave of absence. |
| Request Leave of Absence This job aid outlines the process for an Employee to request a leave of absence. Member version: TAMU |
| Return Worker from Leave This job aid outlines the process for Absence Partners to return an Employee from a leave of absence. |
| Using Bulk Approve for My Task This job aid outlines the process for Managers and Absence Partners to bulk approve items under My Tasks in their Inbox. |
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| Managing Absences in Workday BE ADVISED: Due to recent Workday updates this course is currently under revision and not currently available. |
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| Holiday Paid Time Off This guide provides an overview of paid time off given to Employees for holidays and early release and explains methods to support specific needs related to timesheets |
| Longevity Pay Overview Longevity Pay is a form of compensation based on an Employee’s length of service. In Workday, an Employee’s Longevity Pay is based on their Job Profile and classifications while having an active status on the first day of the month. The calculated amount is determined by Longevity months, and costing is allocated in accordance […] |
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| Add Sick Pool Time Off This video explains how to add Time Off to an Employee’s Time Off balance that has been granted from the A&M System sick pool. |
| Adjust State Service for Employee This video explains how to adjust State Service for an Employee. |
| FMLA Time Off and FMLA Leave of Absence This video explains how to determine when the Employee needs to take FMLA Time Off versus FMLA Leave of Absence. |
| New Absence Calendar Experience – Spring 2025 This video provides an overview of the Absence Calendar including Request Absence, Manage Absence and the Team Absence Calendar. |
| Topic | Date | Date |
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| Changes to the Absence Application in Workday Join us as to discuss a new simplified absence request experience that enables workers to quickly create and view requests for time off and leave of absence in a unified task. Join us as we walk you through the changes and demonstrate the new functionality. |
December 11, 2024 | 2024/12/11 |
| Request Absence Learn more about the Request Absence business process and how you can share with your Employees this efficient method for requesting time out of the office |
July 22, 2020 | 2020/07/22 |