Absence Learning Hub
Our Hub page brings Absence content from across our site in to one central location. Use the tabs below to find specific learning materials.
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How can an Absence Partner determine why an employee is not eligible for a time off? Absence Partners can run Evaluate Absence Eligibility to view the eligibility criteria for time offs, plans and accruals. |
How can I stop vacation from accruing for an Employee? Use the Maintain Accrual and Time Off Adjustments / Overrides task to stop the accrual. You will override the vacation accrual to zero and leave the End Date open so the Employee will not accrue vacation in the future. Click here for information on how to complete this task. When an End Date is entered, […] |
The Absence Partner granted the employee hours from the sick pool. Why can’t the employee see or request sick pool time off? In order for employees to see and utilize certain time offs such as sick pool hours, the Absence Partner will need to add the appropriate Absence Certification on the employee. We configured eligibility for some plans to require an entry under absence certifications so that it is not listed on all employees. Workday Help has […] |
Where can I see how many hours of my vacation time will roll to sick time at the end of the fiscal year? To see how much of your vacation will convert to sick time, follow these steps: Navigate to your Worker Profile in Workday by selecting the My Account icon in the upper right hand corner of your Home page (Your picture or a cloud typically appears visually for this icon). Then select View Profile Select the […] |
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Absence Certifications (Edit Additional Data) This job aid outlines the process for Absence Administrators, Absence Partners and HR Partners to enter absence certifications using Additional Data to record an Employee’s authorization to request specific Time Off plans. |
Edit Service Dates This job aid outlines the process for an Absence Partner, HR Contact or HR Partner to edit an Employee’s service dates only when there is supporting documentation due to potential impact to Employee benefits eligibility. |
Enter Time Off For Your Employee This job aid outlines the process for an Absence Partner or Manager to enter time off for an Employee. Employees may also enter their own time off as explained in Managing Your Time Off. |
Maintain Accrual This job aid outlines the process for an Absence Partner and/or Payroll Partner to maintain a time off accrual for an Employee to make adjustments to increase or decrease balances for grants, transfers, payouts, and longevity. |
Managing Time Off Requests This job aid outlines the process for a Manager to manage Time Off Requests submitted by an Employee. This includes how to approve, deny, cancel or send back a request. |
Managing Your Time Off This job aid outlines the process for an Employee to request time off, cancel a Time Off request and correct a Time Off request that was approved or sent back by the Manager. |
Manual or Mass Advance This job aid describes how Timekeepers and Absence Partners can manually advance a business process (Enter Time and Request Time Off) for workers they support. |
Place Worker on Leave This job aid outlines the process for Absence Partners and Managers to place an Employee on a leave of absence. |
Request Leave of Absence This job aid outlines the process for an Employee to request a leave of absence. |
Request Return from Leave of Absence This job aid outlines the process for an Employee to request a return from a leave of absence. |
Return Worker from Leave This job aid outlines the process for Absence Partners and Managers to return an Employee from a leave of absence. |
Using Bulk Approve for My Task This job aid outlines the process for Managers and Absence Partners to bulk approve items under My Tasks in their Inbox. |
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Holiday Paid Time Off This guide provides an overview of paid time off given to Employees for holidays and early release and explains methods to support specific needs related to timesheets |
Longevity Pay Overview Longevity Pay is a form of compensation based on an Employee’s length of service. In Workday, an Employee’s Longevity Pay is based on their Job Profile and classifications while having an active status on the first day of the month. The calculated amount is determined by Longevity months, and costing is allocated in accordance […] |
Time Off Plans This guide provides a comprehensive list of the time off plans within Workday and outlines when these plans can be used and what the restrictions are that govern their use |
Topic | Date | Date |
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Best Practices in Time and Absence Discusses processes and reports that help you proactively identify issues that need to be mitigated as well as resources to solve problems that arise |
October 07, 2020 | 2020/10/07 |
Request Absence Learn more about the Request Absence business process and how you can share with your Employees this efficient method for requesting time out of the office |
July 22, 2020 | 2020/07/22 |
Workday Area | Release Notes | Release Date |
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Absence | The Lump Sum Vacation adjustment can now be applied to any period independent of Employee eligibility | 11/9/2023 |
Absence | The report "Time Off Balance for Terminated Employees" now includes prompts for Before/After Termination Date | 11/16/2023 |
Staffing | Absence Partners will now receive the To Do: Move Time Off Balance when a Faculty changes to/from a 12 month Annual Work Period | 11/16/2023 |
Staffing | Absence Partners now receive either one or two To Dos in the Termination business process based on member selection | 11/16/2023 |
Absence | Time Off requests will no longer enter default scheduled hours | 2/29/2024 |
Absence | Employees will receive notifications for upcoming State Comp Time forfeitures based on member selection | 3/7/2024 |
Absence | The report "Sick Time Off Requiring Medical Note" now includes additional prompts based on the date a Time Off Event was submitted | 3/14/2024 |
Absence | Notification to Absence Partners for sick time off over 3 days will now include a list of impacted Employees | 3/21/2024 |
Absence | The reports "Workers on Leave", "Workers Returning from Leave", and "Workers Returned from Leave" now include the UIN field | 3/21/2024 |
Absence | Sick, Vacation, and State Comp plans have been updated so that balances can be reduced even if the Employee is no longer eligible for the plan | 4/4/2024 |
Absence | The report "Sick Time Off Requiring Medical Note" has been updated to include three new fields: Employee Email, Manager Name, and Manager Email | 4/4/2024 |
Report Name | Description | Usage | Security Groups | Wordpress Tags | Item Type |
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Accrual and Time Off Adjustments/Overrides | Returns accrual and time off adjustments and overrides for selected organizations within a specified period of time. | Use this report to review all overrides and adjustments for accruals and time offs. | Absence Partner, Absence View Only, Business Executive View Only, HR Partner, HR Partner View Only, Payroll Partner, Payroll View Only, Time Tracking View Only | #FA HR/Comp#;##FA Time Tracking#;##FA Absence#;##PR Payroll Calculation# | Item |
All Contingent Workers | Provides a list of all contingent workers | Used to identify all contingent workers | Absence View Only, Benefits Partner, Compensation Partner, Compensation View Only, Department Head, Executive Approver, Faculty Partner, Graduate Studies Partner, HR Contact, HR Partner, HR Partner View Only, Manager, Payroll View Only, Research Partner, Safety View Only, Sponsored Research Services, Sponsored Research Services View Only, System Benefit Support, Time Tracking View Only, Workers' Compensation Partner | #FA HR/Comp# | Item |
All Worker Time Off | Returns all time off entries for active and terminated workers in prompted organizations where the worker's time off date falls on or within the specified date range. | View all your workers and their approved, pending, and denied time off requests to track the history and status of all time off requests either by date requested off or the date the time off was entered. Recommend running this report to pull by date entered for rule compliance review, for example, any requests for more than 3 days of sick time that would require FMLA documentation sent? Any use of unpaid time off when paid time off balance exists? Any FMLA requests entered for employees that do not have FMLA paperwork on file? Any FMLA absences that are missing the concurrent FMLA time off entry? Are all local/system member practices being followed? Run this report to pull by the date for which the time off is requested to ensure all time offs are approved for the pay period currently being processed. Use prompt "Include Terminated Workers" to see time off entries for terminated employees especially for hours donated to the sick pool which is mostly done by employees prior to their termination. | Absence Partner, Absence View Only, Business Executive View Only, Department Head, Executive Approver, HR Partner, HR Partner View Only, Manager, Payroll Partner, Payroll View Only, Time Tracking View Only, Timekeeper | #FA HR/Comp#;##FA Payroll#;##FA Time Tracking#;##FA Absence#;##PR Payroll Calculation# | Item |
Approved Time Off | Provides an account of all the time off approved for specific employees for a specific date range | View all the approved time off requests for the workers you support by the date for which the time off is requested. | Absence Partner, Absence View Only, Department Head, Executive Approver, HR Partner, HR Partner View Only, Manager, Payroll Partner, Payroll View Only, Sponsored Research Services, Time Tracking View Only | #FA Absence# | Item |
Calendar Events for Emergency Leave Reporting | Returns employees' calendar events for emergency leave reporting in the prompted organizations and date range. | Used to review employees' calendar events for emergency leave reporting including campus closure, early release and inclement weather. | Absence Partner, Absence View Only, HR Partner, HR Partner View Only | #FA Time Tracking#;##FA Absence# | Item |
Carryover Balances for Organization (by Worker) | Shows the amount of time off the employee is allowed to carryover to the next period and how much will be forfeited. | Running this report for the vacation time off plan for 9/1/20XX, will give you the amount of vacation that will carryover from one Fiscal Year to the next and the amount of time that will be "forfeited" and rolled to sick time off Note: The report does not take into account any potential / future changes in state service levels that would allow a higher carryover amount. Once the new state service level is achieved the report will reflect the new level. | Absence Partner, Absence View Only, Department Head, Executive Approver, HR Contact, HR Partner, HR Partner View Only, Manager, Payroll Partner, Payroll View Only, Sponsored Research Services, Employee As Self | #FA Absence# | Item |
Compare Team | Displays job, base pay, bonus, stock, and performance information for each member of a team. | Helps compare all the employees who report to a manager to make hiring and compensation related decisions | Absence Partner, Absence View Only, Benefits Partner, Compensation Partner, Compensation View Only, Department Head, Executive Approver, Faculty Partner, Graduate Studies Partner, HR Contact, HR Partner, HR Partner View Only, I-9 Partner, I-9 Processor, Immigration Services for Faculty & Scholars (ISFS) View Only, Manager, Merit Partner, Payroll Partner, Payroll View Only, Research Partner, Safety View Only, Sponsored Research Services, Sponsored Research Services View Only, Student Employment Partner View Only, System Benefit Support, Tax Compliance Partner, Talent Analyst, Talent Partner, Talent Partner View Only, Timekeeper, UIN Partner, Workers' Compensation Partner, Employee As Self | #FA HR/Comp# | Item |
Employee Service Dates | Returns employment dates and service time for active employees in prompted organization. | Used to audit or research if corrections are needed to employee data. | Absence Partner, Absence View Only, HR Contact, HR Partner, HR Partner View Only | #FA HR/Comp# | Item |
Employees Forfeiting Vacation | Returns workers who will forfeit vacation hours if not taken before the effective date. | Used as a notification to employees who will forfeit vacation leave if it is not used by September 1 of the following fiscal year. The notification will be sent out in May, June, July, and August of each year. | Absence Partner, Absence View Only, Time Tracking View Only | #FA Time Tracking#;##FA Absence# | Item |
Family Pool Balance | Returns family pool donations, usages, and balances in the prompted organizations. | Used to view the total hours donated, hours granted, and balances regarding both taxable and non-taxable family pools in each company. | Absence Partner, Absence View Only, HR Partner, HR Partner View Only | #FA HR/Comp#;##FA Absence# | Item |
FMLA and EFMLA | Returns both FMLA Leave of Absence and time off along with EFMLA time off. | Used to view workers' FMLA and EFMLA (Emergency FMLA) details. If FMLA was double recorded on both leave of absence and time off, absence partner need to correct one of the other to avoid double counting. | Absence Partner, Absence View Only, HR Partner, HR Partner View Only, Time Tracking View Only | #FA HR/Comp#;##FA Time Tracking#;##FA Absence# | Item |
Holiday Calendar Assignment | This report identifies which holiday calendar employees are assigned. It also notes if an ID has been assigned to an employee to override the automatic holiday calendar assignment. | The Holiday Calendar ID is utilized by AgriLife to distinguish calendar assignment for employees working in counties across Texas. | Absence Partner, Absence View Only, HR Contact, HR Partner, HR Partner View Only, Payroll Partner, Payroll View Only, Time Tracking View Only, Timekeeper | #FA HR/Comp#;##FA Payroll#;##FA Time Tracking#;##FA Absence# | Item |
ID Information | Allows you to view a person's ID information, including national IDs, additional government IDs, passports, visas, licenses, and other forms of identification. | Absence Partner, Benefits Partner, Faculty Partner, Graduate Studies Partner, HR Contact, HR Partner, I-9 Partner, I-9 Processor, Immigration Services for Faculty & Scholars (ISFS) View Only, Payroll Partner, Payroll View Only, Research Partner, Retiree Partner, System Benefit Support, Tax Compliance Partner, Timekeeper, UIN Partner, Workers' Compensation Partner | #FA HR/Comp# | Item | |
Leave Results for Worker | View detailed leave results for a worker as of a specified date. Information for each leave type taken within the applicable balance period (based on the as of date) is included. Details included are leave type, calendar period for the leave type (based on the as of date specified), days taken within that leave calendar period, remaining balance for the calendar period, and details of each individual leave request that includes days within the calendar period. In progress as well as completed events are included. | This report identifies how much leave an employee has utilized and how much they have remaining for those that carry and entitlement. (Family and Medical Leave Act or FMLA) | Absence Partner, Absence View Only, Benefits Partner, Compensation Partner, Compensation View Only, Faculty Partner, Graduate Studies Partner, HR Contact, HR Partner, HR Partner View Only, Manager, Payroll View Only, Sponsored Research Services View Only, System Benefit Support, Timekeeper, Workers' Compensation Partner, Employee As Self | #FA Benefits#;##FA Absence# | Item |
Length of State Service | The report is used to see length of state service for active employees within an organization. | The report is used to determine active employee's length of state service (longevity, hazard, retirement) and BCD Service (where applicable) within the prompted organization. | Absence Partner, Absence View Only, HR Contact, HR Partner, HR Partner View Only, Payroll Partner, Payroll View Only | #FA Absence# | Item |
Location Directory | Returns the Location directory including the public phone numbers, primary addresses, county name, county code and Location attributes. | Report can be run by Location or Company and will return the Location Directory, including the county name and county code. | Absence Partner, Benefits Partner, Benefits View Only, Budget Partner, Business Executive View Only, Compensation Partner, Department Head, General Counsel Partner, Graduate Studies Partner, HR Contact, HR Partner, HR Partner View Only, I-9 Partner, I-9 Processor, Manager, Organization Partner, Payroll Partner, Payroll View Only, Recruiting Partner, Research Partner, Retiree Partner, Security Partner, System Benefit Support, Tax Compliance Partner, Talent Analyst, Talent Partner, Talent Partner View Only, Timekeeper, UIN Partner, UIN View Only, Workers' Compensation Partner, Workers' Compensation View Only | #FA Benefits#;##FA HR/Comp#;##FA Payroll#;##FA Time Tracking#;##FA Absence#;##FA Recruiting#;##FA Talent# | Item |
My Team's Upcoming Time Off (Direct Reports Only) | Displays workers in your supervisory organization with approved time off in the next 7 days. Does not include workers on Leave of Absence or unapproved time off. | Used by Supervisors to see who on their team has been approved for time off in the next 7 days. | Absence Partner, Absence View Only, Department Head, Manager | #FA Absence# | Item |
Organization Assignment Exception Audit | Returns invalid organizations assigned to a filled or unfilled position based on allowed values configured for supervisory org, location hierarchy, org related worktags and company restrictions. | Absence View Only, Benefits Partner, Compensation Partner, Compensation View Only, Department Head, Executive Approver, Faculty Partner, Graduate Studies Partner, HR Contact, HR Partner, HR Partner View Only, I-9 Partner, Manager, Merit Partner, Payroll Partner, Payroll View Only, Recruiting Partner, Recruiting Partner View Only, Research Partner, Safety View Only, Sponsored Research Services, Sponsored Research Services View Only, Student Employment Partner View Only, System Benefit Support, Time Tracking View Only, Timekeeper, Workers' Compensation Partner | #FA HR/Comp# | Item | |
Pending Leave of Absence and Time Off Requests | Returns pending leave of absence and time off requests initiated in the prompted date range. | Used by Payroll Partners to review pending leave of absence and time off requests to prevent overpayments. | HR Contact, HR Partner, Payroll Partner | #FA Payroll# | Item |
Positions and their FTE | View workers' scheduled weekly hours, FTE (full-time equivalent) percentage, and time type for all the filled positions. You can optionally get these hours as of a specified date and/or include subordinate organizations. | Used to monitor worker hours. | Absence Partner, Benefits Partner, Compensation Partner, Compensation View Only, Department Head, Executive Approver, Faculty Partner, Graduate Studies Partner, HR Contact, HR Partner, Immigration Services for Faculty & Scholars (ISFS) View Only, Manager, Payroll Partner, Research Partner, Sponsored Research Services, Sponsored Research Services View Only, System Benefit Support, Workers' Compensation Partner | #FA HR/Comp# | Item |
Positions with no Time Entered in Date Range | Returns positions with no time entered in the prompted date range. | This report can be used to identify employees that may need to be terminated or positions that may need to end | Absence Partner, Absence View Only, HR Partner, HR Partner View Only, Payroll Partner, Payroll View Only, Time Tracking View Only, Timekeeper | #FA HR/Comp#;##FA Payroll#;##FA Time Tracking#;##FA Absence# | Item |
Primary Job Switch History | View all the Switch Primary Job events that have occurred in a specific period of time with effective date, reason, prior primary job, new primary job, date and time completed by organization | Absence Partner, Absence View Only, Benefits Partner, Compensation Partner, Compensation View Only, Department Head, Executive Approver, Faculty Partner, Graduate Studies Partner, HR Contact, HR Partner, HR Partner View Only, I-9 Partner, I-9 Processor, Immigration Services for Faculty & Scholars (ISFS) View Only, Manager, Merit Partner, Payroll Partner, Payroll View Only, Research Partner, Safety View Only, Sponsored Research Services, Sponsored Research Services View Only, Student Employment Partner View Only, System Benefit Support, Tax Compliance Partner, Talent Analyst, Talent Partner, Talent Partner View Only, Time Tracking View Only, UIN Partner, Workers' Compensation Partner, Employee As Self | #FA HR/Comp# | Item | |
Retro Emergency Leave for Notification for 941 Quarterly Tax Report | Returns new absence requests or changes to a previous absence request coded as EPSL or EFMLEA that may impact the 941 Quarterly Tax Report for the worker. | Used to notify payroll personnel that they may need to adjust the credit claimed on the 941 quarterly tax report. | Payroll Partner, Payroll View Only, Tax Compliance Partner | #FA Payroll#;##FA Absence#;##FA Tax# | Item |
Retro Emergency Leave for Notification for W-2 | Returns new absence requests or changes to a previous absence request coded as EPSL or EFMLEA that may impact the CY2020 W-2Box 14 for the worker. | Used by payroll personnel to determine which workers may need a W-2C. | Payroll Partner, Payroll View Only, Tax Compliance Partner | #FA Payroll#;##FA Absence#;##FA Tax# | Item |
Salaried Timesheet Detail with Time Off | Returns time block and time off details for salaried employees in AL-EXT, TAMFS, and TDEM. | The report should be used by AL-EXT, TAMFS and TDEM only. Please ensure payroll calculation is initiated for the prompted time period before running. | Payroll Partner, Payroll View Only, Time Tracking View Only, Timekeeper | #FA Time Tracking#;##FA Absence# | Item |
Sick Pool Balance | This report shows active employees' hours donated to or granted from the sick pool in the prompted organizations. | This report shows active workers' additions and subtractions to the Sick Pool balance in the prompted organizations. | Absence Partner, Absence View Only, HR Partner, HR Partner View Only | #FA Absence# | Item |
Sick Time Off Requiring Medical Note | Returns workers with more than three days of consecutive sick leave per time off request in the prompted Organizations and date range. | Used by Absence personnel to track employees who took three or more consecutive days of sick leave and ensure these employees have doctors' notes. | Absence Partner, Absence View Only, HR Partner | #FA Absence# | Item |
State Service | For a given employee, quickly determine the length of Total State Service (Longevity, Hazard, and Retirement) and BCD Service (where applicable). | The report is used to display an individual employee's length of state service (longevity, hazard, retirement) and BCD Service (where applicable) within the prompted organization. | Absence Partner, Absence View Only, Benefits Partner, Benefits View Only, Department Head, Faculty Partner, HR Contact, HR Partner, HR Partner View Only, Manager, Employee As Self | #FA Absence# | Item |
Termination Details | Returns details for termination and end contingent worker contract business processes only. End additional job business processes are not included. | Used by HR personnel to view terminated worker details, such as the worker's termination category, termination reason, and whether they are eligible for rehire. | Absence Partner, Benefits Partner, Compensation Partner, HR Contact, HR Partner, HR Partner View Only, Payroll Partner, Payroll View Only, System Benefit Support, Tax Compliance Partner, Timekeeper | #FA HR/Comp# | Item |
Terminations | View a list of all employee terminations in one or more organizations for a given time period or date range. | Used to view termination events by date and to see a subset of termination details. | Absence Partner, Benefits Partner, Compensation Partner, Department Head, Executive Approver, Faculty Partner, Graduate Studies Partner, HR Contact, HR Partner, Manager, Research Partner, Sponsored Research Services, System Benefit Support, Timekeeper, Workers' Compensation Partner | #FA Benefits#;##FA HR/Comp# | Item |
Time Off Balance - TAMUS | Returns the fiscal year begin balance, FYTD accruals, FYTD usages, future approved usages, and current balance for employee's active time off plans. | Add to a new tab of employee profile "Time Off". | Absence Partner, Absence View Only, Employee As Self | #FA Absence# | Item |
Time Off Balance for Terminated Employees | Returns time off balances for terminated employees. | This report can be used to track time off balances for terminated employees. If terminated employees have positive time off balances, Benefit staff or HR staff may want to take action. For example, vacation time needs to be paid out, sick time can be donated to sick pool, etc. | Absence Partner, Absence View Only, HR Partner, HR Partner View Only | #FA Absence# | Item |
Time Off for Emergency Leave Reporting | Returns employees' time off entries for emergency leave reporting in the prompted organizations and date range. | Used to review employees' time off entries that belong to emergency leave reporting. | Absence Partner, Absence View Only, HR Partner, HR Partner View Only | #FA HR/Comp#;##FA Absence# | Item |
Time Off Results by Period | Note: Only available through a worker's Related Actions | Time and Leave | View Time Off Results by Period For a worker and selected Time Off Plan, the report gives balances, accruals, and time off paid by pay period. | Use to find time off plan accruals and usages by pay period. Especially helpful for tracking FLSA, State Comp, and Administrative that are accrued intermittently. | Absence Partner, Benefits Partner, Department Head, HR Contact, HR Partner, HR Partner View Only, Manager, Payroll Partner, Employee As Self | #FA Absence# | Item |
Time Off Results Detail | Provides an account of the Time Off Plan, Time Balance, Accrual Details, Absence Types Available, and amount Paid in Period by supervisory organization | Absence Partner, Absence View Only, Department Head, Executive Approver, HR Contact, HR Partner, HR Partner View Only, Manager, Payroll Partner, Payroll View Only, Sponsored Research Services, Employee As Self | #FA Absence# | Item | |
Time Off Results Summary | Provides an account of the Time Off Plan and detailed Time Balance information for specific employees by Period Schedule | Absence Partner, Absence View Only, Department Head, Executive Approver, HR Contact, HR Partner, HR Partner View Only, Manager, Payroll Partner, Payroll View Only, Sponsored Research Services, Employee As Self | #FA Absence# | Item | |
Time Off Results Summary – TAMUS | Report returns time off information for workers in prompted organization, including eligible time off plans, carryover, accruals, usages, and balances for the period that covers the prompted effective date. | Used to audit employees' time offs in certain processing periods. | Absence Partner, Absence View Only, Department Head, Manager | #FA Absence# | Item |
Vacation Carryover Impacted by FTE Changes | Returns employees whose vacation balances may need to be manually adjusted due to Workday lapsing the carryover balance based on the employee's FTE effective 9/1 versus the FTE as of 8/31. | Run this report at the beginning of the new fiscal year to determine which employee's vacation carryover amounts were incorrect due to Workday configuration limitations. Manually adjust vacation balances if necessary. | Absence Partner, Absence View Only, HR Partner, HR Partner View Only | #FA HR/Comp#;##FA Absence# | Item |
Work Space Facility Directory | Returns facilities by city and Location organization hierarchy. | Used to manage and audit the accuracy of address and associated work space information. | Absence Partner, Benefits Partner, Benefits View Only, Budget Partner, Business Executive View Only, Compensation Partner, Department Head, General Counsel Partner, Graduate Studies Partner, HR Contact, HR Partner, HR Partner View Only, I-9 Processor, Manager, Organization Partner, Payroll Partner, Payroll View Only, Recruiting Partner, Research Partner, Retiree Partner, Security Partner, System Benefit Support, Tax Compliance Partner, Talent Analyst, Talent Partner, Talent Partner View Only, Time Tracking View Only, Timekeeper, UIN Partner, UIN View Only, Workers' Compensation Partner, Workers' Compensation View Only | #FA HR/Comp# | Item |
Work Space Office Directory | Returns Work Space office details including occupied status by Work Space facility and Location organization. | Used to manage and audit the accuracy of address and associated work space information. | Absence Partner, Benefits Partner, Benefits View Only, Budget Partner, Business Executive View Only, Compensation Partner, Department Head, General Counsel Partner, Graduate Studies Partner, HR Contact, HR Partner, HR Partner View Only, I-9 Processor, Manager, Organization Partner, Payroll Partner, Payroll View Only, Recruiting Partner, Research Partner, Retiree Partner, Security Partner, System Benefit Support, Tax Compliance Partner, Talent Analyst, Talent Partner, Talent Partner View Only, Time Tracking View Only, Timekeeper, UIN Partner, UIN View Only, Workers' Compensation Partner, Workers' Compensation View Only | #FA HR/Comp# | Item |
Worker Directory by Location | Returns employees in specified Location(s). Details include employee position, supervisory organization, phone, email, work address, work space facility and office, and Location County and Location attributes. | The report can be used to view employees in specified locations. | Absence Partner, Absence View Only, Benefits Partner, Benefits View Only, Budget Partner, Business Executive View Only, Compensation Partner, Compensation View Only, Department Head, General Counsel Partner, Graduate Studies Partner, HR Contact, HR Partner, HR Partner View Only, I-9 Partner, I-9 Processor, Manager, Organization Partner, Payroll Partner, Payroll View Only, Recruiting Partner, Recruiting Partner View Only, Research Partner, System Benefit Support, Tax Compliance Partner, Talent Analyst, Talent Partner, Talent Partner View Only, Time Tracking View Only, Timekeeper, UIN Partner, UIN View Only, Workers' Compensation Partner, Workers' Compensation View Only | #FA HR/Comp# | Item |
Worker Ineligible Time Off Balances | Returns Time Off types that worker became ineligible for and associated balances. | The report can be used to find out employee time off balances for time off plans that employees are no longer eligible for, for example, the employee transferred to a different position that is no longer eligible for vacation, so that absence staff can put the vacation balance to a different time off plan, or pay the balance out. | Absence Partner, Absence View Only, HR Partner, HR Partner View Only, Payroll Partner, Payroll View Only | #FA Absence# | Item |
Workers On Leave | Provides a list of all employees for a specific supervisory organization who are on leave in a defined date range; includes Leave Type, Total Days (Estimated), First Day of Leave, and Estimated Last Day of Leave | Absence Partner, Absence View Only, Benefits Partner, Compensation Partner, Compensation View Only, Faculty Partner, Graduate Studies Partner, HR Contact, HR Partner, HR Partner View Only, Manager, Payroll View Only, Sponsored Research Services View Only, System Benefit Support, Timekeeper, Employee As Self | #FA Absence# | Item | |
Workers Returning from Leave | Provides a list of all employees for a specific supervisory organization who anticipate returning from a leave of absence in the specified date range; this information is based off the Estimated Last Day of Leave | Absence Partner, Absence View Only, Benefits Partner, Compensation Partner, Compensation View Only, Faculty Partner, Graduate Studies Partner, HR Contact, HR Partner, HR Partner View Only, Manager, Payroll View Only, Sponsored Research Services View Only, System Benefit Support, Timekeeper, Workers' Compensation Partner, Employee As Self | #FA Absence# | Item | |
Workers with Duplicate Other IDs | Returns workers who have duplicate custom IDs (both valid and expired) in Workday. | Used to find employees with multiple custom IDs of the same type. This allows Workday Services to do EIBs if necessary or for Members to manually correct the IDs using the Edit Other ID task in Workday. | Absence Partner, Absence View Only, Benefits Partner, Benefits View Only, Compensation Partner, Compensation View Only, Faculty Partner, HR Contact, HR Partner, HR Partner View Only, I-9 Partner, I-9 Processor, Payroll Partner, Payroll View Only, Retiree Partner, System Benefit Support, Tax Compliance Partner, Time Tracking View Only, Timekeeper | #FA Benefits#;##FA HR/Comp#;##FA Payroll#;##FA Time Tracking#;##FA Absence#;##FA System Support# | Item |
Workers With No Other ID for Specified ID | The report will pull a list of workers who do not have an ID entered for certain custom ID type (e.g., selective service). | Audit report used to identify any employees missing a custom ID for a specified Custom ID Type | Absence Partner, Absence View Only, Benefits Partner, Benefits View Only, Faculty Partner, HR Contact, HR Partner, HR Partner View Only, I-9 Partner, I-9 Processor, Payroll Partner, Payroll View Only, Retiree Partner, System Benefit Support, Tax Compliance Partner, Timekeeper | #FA Benefits#;##FA HR/Comp#;##FA Payroll#;##FA Time Tracking#;##FA Absence# | Item |
Workers with Other Ids | The report will return the workers who have certain custom IDs. | Used to know which custom IDs have been assigned to which employees; to verify appropriate use of the custom ID | Absence Partner, Absence View Only, Benefits Partner, Benefits View Only, Compensation Partner, Compensation View Only, Faculty Partner, HR Contact, HR Partner, HR Partner View Only, I-9 Partner, I-9 Processor, Payroll Partner, Payroll View Only, Retiree Partner, System Benefit Support, Tax Compliance Partner, Time Tracking View Only, Timekeeper | #FA Benefits#;##FA HR/Comp#;##FA Payroll#;##FA Time Tracking#;##FA Absence#;##FA System Support# | Item |