• Skip to primary navigation
  • Skip to main content
  • Skip to primary sidebar
Workday Services
Logo, Texas A&M University System, Office of Information Technology
  • Home
  • About
    • Workday
    • Governance
    • Key Performance Indicators
  • News and Updates
    • Alerts
    • Release Notes
    • Schedules
    • Upcoming Webinars
    • Monthly User Meetings
    • Biannual Workday Releases
  • Reporting
  • Training
    • Job Aids
    • Reference Guides
    • Video Help
    • Curriculum Guides
    • About Security Roles
    • Online Courses
    • Webinars
    • Learning Hubs
    • Glossary
  • Support
    • Frequently Asked Questions
    • Common Tasks
    • Request Forms
    • Get Help
  • Office of Information Technology
    • Services
    • Contact the Office of Information Technology
    • Search OIT
Home / Training / Glossary

Glossary

List of terms and definitions relevant to Workday
TablePressTagsWorkdayDefinition
#AAbsence ManagementBusiness processes used to manage Leaves of Absence and Time Off
#AAnnual Work PeriodIndicates the period of time when a worker is employed
#AApproveA business process action used by designated participants to move an event to the next step
#AAuto-fillA time entry option that copies time blocks from a worker's schedule or from a previous week when entering time
#BBenefit EventA life event that allows the employee to change benefit elections
#BBenefit Event TypeIdentifies the events that trigger benefit enrollment, such as open enrollment, new hires, or the birth of a child. It also identifies the coverage types to make available to employees for when an event of this type occurs
#BBusiness Process DefinitionThe steps, tasks and notifications that compose a business process, the order in which they must be done, and who can do them
#BBusiness TitleWorking title or informal title that is often used on employee's business card and is displayed on the employee's timesheet
#CCalculated TimeResult of applying time calculations to a worker's reported time. Automates application of company or regulatory rules
#CCalendar-Based Time EntryA time entry method that uses the time entry calendar as the focal point for entering, editing and submitting time
#CCancel (business process)Stops the workflow in progress and reverses changes made to data. You can't cancel a completed business process; you must rescind it
#CCandidateAn individual applying for a position
#CCandidate PipelineAll active candidates
#CCandidate PoolCandidates grouped together based on specific criteria
#CCascading LeaveA sequence of related leave types that are linked together. When an employee meets the conditions defined for ending a leave, Workday generates a return from leave request and a separate request for the next leave
#CChange Job Process to change the employment relationship of an employee; for example, a change of location, annual work period, promotion, reclassification, job classification, transfer to a new position or to another supervisory organization; the process is only available for a filled position
#CClose PositionRemoves a position from the headcount; once a position is closed, it cannot be reopened
#CCompanyDenotes an A&M System member with its own Federal Employer Identification Number (FEIN)
#CContingent Worker A worker who is not an A&M System employee nor paid via Workday payroll, but has an HR or payroll related business need to have an account in Workday
#CContingent Worker TypeA sub-category of the Contingent Worker group to categorize and track contingent workers in an organization; includes types like Manager - Special Programs
#CCorrect (business process)Changes a specification or data in the workflow while in progress
#CCosting AllocationIndicates the cost center to which an employee's payroll expenses are charged; can be used to override default cost centers assigned to a position
#CCoverage TargetDefines whether a specific health care plan or insurance plan applies only to the employee or also to the dependents, spouse, family, and so on
#CCoverage TypeGrouping of benefit plans (Health, Flexible Spending Account, Insurance, Retirement, Additional Benefits, etc.)
#CCross Plan DependencyLimits the coverage options available to workers during an enrollment event based on their choice of other benefit plans and coverage amounts; for example, you can limit coverage in a specific plan to a percentage of the total coverage in one or more other benefit plans
#CCustom ReportReport not developed by Workday
#DDashboard (landing pages)A specialized landing page with a set of pre-configured worklets for a functional area that you can copy or modify. You can add additional custom worklets to dashboards using the Workday Report Writer
#DDay BreakerThe time of day when a worker's work day and work week begins. Defines the 24-hour period over which daily time calculations execute and the 168-hour period over which weekly time calculations execute. Unless otherwise specified, the default day breaker is 12am
#DDeny (business process)Terminates the business process and restores all Workday data to its state before the business process started. To restart the business process, you need to submit the process again and redo all previously completed steps
#DDispositionStatus of candidates that have been rejected for hire or declined a job during the job application event
#EEmployee Self-Service (ESS)Employees' ability to initiate and perform tasks in Workday
#EEmployee TypeA sub-category of the Worker Type that is assigned to a position and the employee at the point of employment; includes Faculty, Staff, Graduate Assistant, Student Worker and Temporary / Casual
#EEventA business process transaction that occurs within your organization, such as hiring or terminating an employee
#EEvergreen RequisitionA position that hires throughout the year
#EExtend My SearchButton located on the evergreen or job requisition profile that enables you to search for additional candidates. The details of the search are recorded on the Candidate Search Audit report
#FFreeze PositionPuts an unfilled position on hold without closing it and prevents creating a requisition against it; used for both freezing and unfreezing a position
#GGrade ProfileA breakdown of a compensation grade by functional task, geographical region or other categorization your business requires. A profile enables you to assign more detailed compensation ranges to workers
#HHireEmploying a new or re-hiring a former employee
#IInitiation StepThe first step of a business process
#JJob AidA step by step guide on how to complete a task or business process
#JJob Classification / Job Classification GroupReporting categories or job profile attributes defined system-wide in the job catalog, such as FLSA exemption reasons, EEO job categories, etc.; in some cases, the job classification can be overridden at the position level for a particular employee
#JJob Profile Defines generic features and characteristics (e.g., pay rate type, competencies and proficiencies; etc.) of a job and of a position that uses the profile
#JJob TitleThe title of the worker in their assigned job; defaults from the Job Posting or Job Profile name
#LLeave / Leave of AbsenceAn unpaid absence that is longer than a leave and the expected return to work date is not always known
#LLeave FamilyA set of similar leave of absence types. For example, a company-specific family includes disability leave and bereavement leave, while a separate regulatory family includes jury duty and family medical leave
#LLeave of Absence RuleA rule that defines worker eligibility for leaves of absence
#LLinked LeaveA leave type that shares an entitlement with other leave types or time offs. Eligibility rules, validation rules and supporting data reference the combined balance of the associated leave types and time offs. Also known as coordinated leaves and time off
#LLocationThe employee's work site city that includes a County Code in the reference ID of the Location
#MManagerA security role for users with at least one direct report worker; the Manager has responsibility for multiple actions in Workday related to employment, compensation, time, absence, performance and goals
#OOfferAn employment offer made to a candidate
#PPassive EventEvents that result from the passage of time rather than from a specific change to employee data
#PPay GroupGroups of employees that have a similar pay frequency and company
#PPeriod ScheduleDefines the accrual frequency for a time off plan and the start and end date of each reporting period (e.g. annual, monthly or a custom frequency); also controls reporting accruals and time off requests
#PPositionA job that must be performed to meet the business needs of the organization and includes the job attributes such as worker type, time type, pay rate type, location, job profile, compensation, job classifications and availability start date. A position can be filled or unfilled and must first exist in order to employ an individual to perform the job
#PPosition IDAn automatically assigned number that uniquely identifies a position
#PPosition RestrictionsThe duties, education, experience and other attributes of an unfilled position in a supervisory organization and the job description of duties for a filled position
#PPost / Unpost JobThe process a recruiter follows to add or remove a job posting from the career site
#PPre-employee As SelfStatus for individuals who have not yet started, but have completed the Hire business process; used when the hire date is in the future
#PPre-HireIn staffing events, an individual whose information is entered into Workday to initiate the Hire business process before employment. In Recruiting, a candidate who is in the  Offer or Background Check  stage
#QQuestionnaireA pre-built set of questions associated to various business processes, including job requisition to assess qualifications, basic skills etc.; a maximum of two questionnaires can be added to any requisition; default questionnaires can be built, copied and modified
#QQuick AddA time entry option that enables any security role to create a time block and copy it to multiple days in a week
#RRecruiting ProcessThe steps to post openings through candidate selection; includes the Review, Assess, Screen, Offer, Background Check and Reference Check business processes
#RReference GuideA document that provides a general overview of a business process including background information, security role responsibilities and explanations of downstream impacts when incorrect actions occur
#RReported TimeA worker's time that has been entered, but has not had any time calculations applied
#RRequest Compensation ChangeInitiates a change in compensation which includes monthly/hourly rate, allowance and compensation grade
#RRequest One Time PaymentInitiates a one time payment request
#RRequisition / Job requisition Indicates a request to fill a new or existing position. If for a new position, HR will perform the Create Position business process as part of this process
#RRescind (business process)Reverses all changes made to Workday data for the specific event on completed business processes
#SSelf-EvaluationAn employee's review of themselves as part of a performance review
#SStaffing EventBusiness processes found across the core HR, Payroll, Compensation functional areas
#SStaffing ModelA structure that defines how jobs and positions are created and filled in a supervisory organization. Workday supports two kinds of staffing models that we use: Job management and Position management
#SStandard ReportReport developed by Workday
#SSupervisory OrganizationThe core foundational structure that groups workers into a management hierarchy; documents the reporting structure. All workers must be hired into a Supervisory Organization
#TTaskA step, either standalone or in business process, that you must complete. For example, task alert notifications are triggered by steps in a business process
#TTermination AdjustmentAutomatically sets the remaining balance of a worker's time off plan to zero upon the worker's termination
#TTime BlockCarries information about a portion of time, such as the number of hours worked or in/out times. Time blocks can be reported or calculated, but only calculated time blocks are pulled into Workday Payroll
#TTime CalculationA set of rules to apply time calculation tags to calculated time blocks for Payroll or other purposes. For example, you could create a time calculation to convert regular hours into overtime hours automatically if a worker works more than 40 hours in a week
#TTime Calculation TagWorkday applies calculation tags to time blocks during time calculations. The tags map to payroll earnings to drive how time blocks are paid and can be included in time off and accrual calculations. You can also use them to display time and time off totals on the time entry calendar
#TTime Clock EventDescribes a worker's actions, such as a check-in or check-out, on the web time clock or an external time clock. Workday matches time clock events to form time blocks, which workers can edit and submit
#TTime Code GroupDetermines which time entry codes a worker is eligible for. Time code groups are assigned to a worker or to a position through eligibility rules
#TTime Entry CalendarEmployee self-service pages that are used to enter, edit and view time
#TTime Entry CodeDescribes the type of time a worker enters, such as worked time or meal allowance. To use time entry codes, you must attach them to time code groups, except for the default time entry code assigned to a time entry template
#TTime Entry TemplateDefines how a worker's time entry calendar is configured. Workers are matched to time entry templates through eligibility rules
#TTime Entry ValidationErrors or warnings that prevent users from entering invalid time. Critical validations prevent a user from submitting time. Warnings display when entering time but don't prevent the worker from submitting time
#TTime OffThe rules that apply to a specific type of time off, including eligibility rules, whether adjustments are allowed, and limits that differ from the time off plan
#TTime Off PlanThe rules for entering and tracking one or more related time offs. Identifies the unit of time, eligibility requirements, whether to track balances, and if time offs are position-based or worker-based
#TTime Off TypeIndicates a time off type employees can request, such as Sick Time or Vacation
#TTime Period ScheduleDefines which dates are available for entry at a given time and defines which dates are paid in which pay periods
#TTime Proration RuleProrates an employee's target compensation in a bonus or merit increase compensation event according to time-based criteria, such as leave of absence or time since hire
#TTo DosA reminders step in a business process that instructs the user to do something inside outside Workday depending on the event; the To Do must be marked complete before the workflow will advance to the next step
#VVideo HelpVideos that demonstrate business processes, tasks and Workday features
#WWebinarA web-based video conference that provides education and/or training on how to perform daily tasks in Workday
#WWork Schedule CalendarDefines the days and hours that a worker is scheduled to work. In Time Tracking, work schedule calendars affect time entry options, calendar displays, and time calculations
#WWorkerAn employee or a contingent worker
#WWorker TypeDistinguishes between Employee or Contingent Worker; compensation, benefits and staffing events are tied to the worker type; assigned to each position and worker in a filled position
#WWorkletA landing page icon that provides easy access to tasks and information (e.g., Time Off, Benefits, Pay)
#WWorktagAn attribute you can assign to events and objects to indicate their business purpose. For example, you can create a Customer worktag, whose values are the names of your customers. You can use the worktag to assign a customer to an expense in an expense report or a product sales event

Primary Sidebar

Training

  • Job Aids
  • Reference Guides
  • Video Help
  • Curriculum Guides
  • About Security Roles
  • Online Courses
  • Webinars
  • Learning Hubs
  • Glossary

Copyright © 2023 Texas A&M University System All rights reserved.

301 Tarrow Street, College Station, TX 77840 | MAP | Phone: (979) 458-7700 | email: support@tamus.edu
State of Texas | Texas Homeland Security | Texas Veterans Portal | Statewide Search | Risk, Fraud & Misconduct Hotline | Privacy | Web Accessibility | State Link Policy | Campus Carry

Texas A&M University System