| Term | Definition | Area | |
|---|---|---|---|
| Absence | The area in Workday pertaining to time off (including time off correction), leave of absence, view your time off, and time off balance. | Absence | |
| Absence Calendar | Contains information on when a given Employee is absent and the reason for this absence (e.g., illness, vacation, or leave). | Absence | |
| Absence Certifications | A Custom Object that Absence Partners can add to make an Employee eligible for a specialized time off plan, such as Sick Pool. | Absence | |
| Absence Management | Provides a comprehensive view into a worker's use of various absence plans, from vacation and sick-day plans to defined leaves of absence. | Absence | |
| ACA Eligible Workers | Identifies workers who are eligible for benefits under Affordable Care Act (ACA) Guidelines. | Benefits | |
| ACA Forms | The area located on the Benefits and Pay hub where you will find actions and documents related to the Affordable Care Act (ACA) such as your 1095-C tax form and printing elections. | Benefits | |
| Accidental Death and Disbursement (AD&D) Insurance Plan | Coverage which pays a benefit if you or a covered dependent have certain injuries resulting from an accident or die from injuries resulting from an accident. | Benefits | |
| Account Nickname | A personalized name assigned to a bank account for easy identification within a payroll or banking system. | Payroll | |
| Account Number | A number that uniquely identifies a specific bank account within a financial institution. This can be found on a check, deposit slip, or in your online banking information. | Payroll | |
| Account Type | The classification of a bank account, such as checking or savings. | Payroll | |
| Accrual | The gradual accumulation or recognition of expenses, wages, or benefits over time, typically based on the passage of time or Employee service. | Payroll | |
| Achievement | Something significant that has been accomplished or attained through effort, skill, perseverance, or talent that represents achieving a milestone. | Talent | |
| Acknowledgement Statement | Both the Manager and the Employee get an acknowledgement step. The Employee does more than confirm the Manager's acknowledgement so this doesn't seem like a great definition. | Goals & Performance | |
| Ad Hoc Performance Review | An employee review that is done outside of the normal annual performance review. | Goals & Performance | |
| Additional Managers | A Manager who is asked to review an Employee that they do not manage for their annual performance review. | Goals & Performance | |
| Additional Payment | Any extra compensation or bonus provided to employees outside of their regular wages or salaries. | Payroll | |
| Additional Reviewers | Another reviewer who is asked by an Employee's Manager to participate in evaluating the Employee's annual performance review in addition to their Manager. | Goals & Performance | |
| Adloc | A department code. Adlocs are formatted as follows: XXYYYYYY where XX is the System member code (02 = TAMU, 08 = TEES, etc.) | Workday Fundamentals | |
| Affordable Care Act | The comprehensive health care reform law enacted in March 2010 (sometimes known as ACA, PPACA, or “Obamacare”). The law has 3 primary goals: Make affordable health insurance available to more people, expand the Medicaid program, and support Innovative medical care delivery methods to lower health care cost. | Benefits | |
| Alternate Work Location | Use this type when requesting to be Fully Remote (if you will be completely out of the office) or Partially Remote (if you plan to work a hybrid schedule). | Staffing | |
| Amount Deposited | The total sum of money transferred into a bank account, typically referring to payroll deposits. | Payroll | |
| Annual Enrollment Summary | A document provided to employees and retirees prior to Open Enrollment which details the benefit plans being offered. It includes information on each plan and highlights changes such as adjustments to premiums, coverage levels, and providers. The summary also highlights important deadlines and instructions for employees to review their current benefits and make desired changes for the upcoming plan year. | Benefits | |
| Annual Performance Review | An employee review that is conducted every year to evaluate performance and goal completion. | Goals & Performance | |
| Annual Work Period | Indicates the period of time when a Worker is employed. | Staffing | |
| Application | A landing page icon that provides easy access to tasks and information that employees may use on a regular basis (e.g., Time Off, Benefits, Pay). Formerly known as a Worklet. | Workday Fundamentals | |
| Arrears | Any outstanding payments or liabilities from a current or prior pay period that have not yet been settled. | Payroll | |
| Aspirations | The hopes, dreams, goals, and ambitions that an Employee is striving to achieve in their professional lives. | Talent | |
| Audit Trail | Workday maintains an audit trail that records all user activities and changes made within the system. The audit trail helps organizations track user actions, monitor compliance with security policies, and investigate security incidents or data breaches. | Security | |
| Auto-fill | A time-entry method that copies time blocks from a worker's schedule, or from a previous week into the current week on the time entry calendar. | Workday Fundamentals | |
| Automatic Clearing House (ACH) | A nationwide network through which depository institutions send each other batches of electronic credit and debit transfers. | Payroll | |
| Awards | Formal recognition or honors given to individuals or organizations for outstanding achievements or contributions in a particular field or industry. | Talent | |
| Balance Distribution | The allocation of funds across different accounts or categories to maintain financial equilibrium. | Payroll | |
| Bank Identification Code | A unique identifier assigned to financial institutions globally. | Payroll | |
| Beneficiary | An individual designated by the employee or retiree as the recipient of their insurance benefit. This person does not need to be a dependent of the employee or retiree. For dependent life insurance, the employee is considered the beneficiary. | Benefits | |
| Benefit Coverage Effective Date | The date on which the elected benefits coverage begins. Usually this is the first of the month following the date the benefit event is finalized. | Benefits | |
| Benefit Elections | The benefit plans, coverage targets, and coverage amounts selected by the employee during enrollment. The employee may view their current elections as well as their premiums on the Benefits and Pay hub by selecting Benefit Elections. | Benefits | |
| Benefit Event Date | The date on which the benefit event or life event occurred. | Benefits | |
| Benefit Group | A group of workers who qualify for similar benefit plans and rates based on eligibility rules configured in Workday. A worker's benefit group plays a key role in many Workday functions. Workers may only be in one benefit group. | Benefits | |
| Benefits and Pay Hub | An application linking to common actions and views related to Benefits. This includes viewing current benefits, as well as making changes to benefit elections, dependents, and beneficiaries. | Benefits | |
| Benefits Annual Rate (BAR) | The pay used to calculate an Employee's coverage for employee life, AD&D, and disability insurance. | Benefits | |
| Benefits By Date | A report located on the Benefits and Pay Hub which allows the employee to look at historical or future data about their benefits elections by selecting a date. | Benefits | |
| Benefits Coverage Type | Grouping of benefit plans (Health, Dental, Flexible Spending Account, Insurance, Retirement, Additional Benefits, etc.). Each coverage type can contain one or more specific benefit plans. | Benefits | |
| Benefits Elections | The benefit plans, coverage targets, and coverage amounts selected by the Employee during enrollment. The Employee may view their current elections as well as their premiums on the Benefits and Pay hub by selecting Benefit Elections. | Benefits | |
| Benefits Package | A collection of benefits that supports the health and wellness needs of our workers including comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. For more details about plan coverage and eligibility, please see the Benefits Guide [https://assets.system.tamus.edu/files/benefits/website/BenefitsGuide.pdf] on the System Benefits Administration Website. | Benefits | |
| Benefits Plan | A Healthcare, Life Insurance, Spending Account, or Retirement Contribution plan in which an Employee, Retiree, or their Dependents may enroll. For more details about plan coverage and eligibility, please see the Benefits Guide [https://assets.system.tamus.edu/files/benefits/website/BenefitsGuide.pdf] on the System Benefits Administration Website. | Benefits | |
| Business Object | A set of related fields. Instances of business objects include rows in a table or spreadsheet, with each instance representing a unique occurrence of that type of object, such as an organization or a worker. A business object can have no instances, one instance or many instances. Workday automatically links related business objects together. For example, supervisory organization details are linked to a supervisory organization; the supervisory organization is linked to positions; positions are linked to employees; and so on. | Workday Fundamentals | |
| Business Process | Represents a series of tasks or activities that are performed to achieve a specific outcome. Examples include hire, terminate, promote, compensation review, and expense report approval. Workday allows organizations to define, configure, and automate their business processes. | Workday Fundamentals | |
| Business Title | A specific description of an Employee's title which is used best explain the Employee's function or work performed. | Workday Fundamentals | |
| Calculated Time | Result of applying time calculations to a worker's reported time. Automates application of company or regulatory rules. | Time Tracking | |
| Calculation Tags | Time blocks created during time calculations. The tags map to payroll earnings to drive how time blocks are paid and can be included in time off and accrual calculations. They control what is displayed in totals within Time Tracking. | Time Tracking | |
| Calendar-Based Time Entry | A time entry method that uses the time entry calendar as the focal point for entering, editing and submitting time. | Time Tracking | |
| Candidate | An individual applying for a position | Recruiting | |
| Candidate Pipeline | Shows breakdown of Candidates by Active, Inactive and Internal. | Recruiting | |
| Candidate Pool | A group of candidates who have applied for a particular role, (also known as an applicant pool or a candidate pool) and is formed of anyone who has applied, from underqualified candidates to the most experienced ones who will likely get an interview. | Recruiting | |
| Career Interests | The areas of work, industries, or professions that individuals find appealing or are passionate about exploring as part of their professional journey. These interests are often influenced by a combination of factors, including personal strengths, skills, values, experiences, and aspirations. | Talent | |
| Charitable Donation | A voluntary contribution made by an Employee to a charitable organization or cause. | Payroll | |
| Check Number | A unique identifier printed on physical checks to facilitate tracking and record-keeping for payments made by check. | Payroll | |
| Clock Event | Describes a Worker's actions, such as a check-in or check-out, on the web time clock. | Time Tracking | |
| Company | Represents a legal entity, in this case, an A&M System member with its own Federal Employer Identification Number (FEIN). | Workday Fundamentals | |
| Compensation | An area of Workday where employees can view their current compensation along with history and any one-time payments received. | Compensation | |
| Compensation Benchmarking | The process of comparing the salary your company is paying for a job to what other companies are paying for the same or similar roles. | Compensation | |
| Compensation Change | Designed to request any change in compensation for a worker outside of reclassification or transfer to another position. | Compensation | |
| Compensation Frequency | Used in compensation and payroll to help calculate worker compensation and pay. Can be salaried (monthly) or hourly. | Compensation | |
| Compensation Grade | Grades define the standard compensation range for a given job or job level. More than one pay range can be associated with a grade. | Compensation | |
| Compensation History | Refers to the compensation that an Employee has received in the past since the Employee has been hired. | Compensation | |
| Compensation Package | A grouping of compensation guidelines (grades and grade profiles) and plans. | Compensation | |
| Compensation Plan | A payment plan designed to pay the Employee depending on the type of work or compensation to be given. | Compensation | |
| Compensation Review | A collaborative tool that allows for the planning and approval of the Workday Merit Process, Equity, and Promotion awards | Compensation | |
| Compensation Statement | A document showcasing an Employee's recent compensation increase for the fiscal year. | Compensation | |
| Competencies | The measurable or observable knowledge, skills, abilities, and behaviors critical to successful job performance. | Goals & Performance | |
| Configuration | Refers to the setup and customization of the system to meet the specific requirements of an organization. This includes defining business processes, configuring security settings, creating custom fields, and tailoring the user interface. | Workday Fundamentals | |
| Consolidated Omnibus Budget Reconciliation Act (COBRA) | A law passed by the U.S. Congress on a reconciliation basis that, among other things, mandates an insurance program which gives some employees the ability to continue health insurance coverage after leaving employment. | Benefits | |
| Contingent Worker | A worker who is not an A&M System employee nor paid via Workday payroll, but has an HR or payroll related business need to have an account in Workday. | Staffing | |
| Contingent Worker Type | Refers to non-employees such as temporary workers, contractors, and consultants. | Staffing | |
| Continuous Service Date | Automatically populates from the most recent Hire Date, but can be modified to accommodate for past employment. It is used in Workday’s standard “length of service” calculations and is not used for the TAMUS or state of Texas service date. | Staffing | |
| Cost Center | The account that is charged for a Worker’s or Position’s compensation. | Compensation | |
| Costing Allocation | Allow employees to direct where payroll is charged and explains how a position will be funded and for how long. | Compensation | |
| Custom Field | Enables Workday users to record additional data which is not captured by the default Workday objects. | Workday Fundamentals | |
| Dashboard | A customizable interface in Workday that provides users a visual overview of key metrics, reports, and tasks relevant to their role or responsibilities. Dashboards enable users to monitor performance, track goals, and access important information at a glance. | Workday Fundamentals | |
| Dashboard (landing pages) | A specialized landing page with a set of pre-configured worklets for a functional area that can be copied or modified to fit unique requirements. The Workday Report Writer can also be used to add additional custom worklets to dashboards. | Workday Fundamentals | |
| Dashboards | Visual representations of key performance indicators (KPIs) and metrics. Workday allows users to create customizable dashboards to track and monitor various aspects of their organization. | Reporting | |
| Data Security | Data security in Workday involves controlling access to sensitive information to ensure that only authorized users can view or modify it. This includes setting up data security policies, such as restricting access to certain fields or data categories based on user roles. | Security | |
| Day Breaker | The time of day when a Worker's work day and work week begins. Defines the 24-hour period over which daily time calculations execute and the 168-hour period over which weekly time calculations execute. Unless otherwise specified, the default day breaker is 12 a.m. | Absence | |
| Deduction Register | A record or log that documents all deductions taken from an employee's gross pay, including taxes, insurance premiums, and voluntary contributions. | Payroll | |
| Deductions | Amounts subtracted from an Employee's gross pay to arrive at the net pay, including taxes, insurance premiums, retirement contributions, and other voluntary deductions. | Payroll | |
| Delegation | Temporarily reassigns tasks to another user, enabling that user to perform individual actions on the delegator’s behalf. | Workday Fundamentals | |
| Dependent Life Insurance Plan | Group Life Insurance Coverage for a dependent spouse or child (including natural or adopted children, step children, qualifying grand children, legal conservatorship). The Employee/Retiree is considered the beneficiary for any dependent life insurance coverage. For more details about plan coverage and eligibility, see the Benefits Guide on the System Benefits Administration Website. | Benefits | |
| Direct Deposit | A payment method where an Employee's net pay is electronically transferred directly into their bank account, eliminating the need for physical paychecks. | Payroll | |
| Direct Deposit Declaration | A formal authorization given by an individual to their employer or financial institution, permitting them to deposit funds directly into the individual's bank account. This declaration typically includes details such as the individual's bank account number, the bank's routing number, and any other necessary information required for electronic transfers. | Payroll | |
| Direct Donated Sick (Tax Exempt) | An Employee’s receipt of sick time (can be used for sick pool eligible reasons only) that was donated by another Employee. | Payroll | |
| Direct Donated Sick (Taxed) | An Employee’s receipt of sick time (that can be used for any regular sick time off reason) that was donated by another Employee. | Payroll | |
| Direct Hire | A Candidate who has been hired from outside of the Workday Recruiting process. | Recruiting | |
| Disbursement | The distribution or payment of funds from a source to one or more recipients. It is commonly used in financial contexts to describe the release of money from an account, fund, or budget for a specific purpose or obligation. | Payroll | |
| Disposition | The process of moving a candidate out from the hiring process, or remove them from consideration. | Recruiting | |
| Distribution Percent | The percentage allocated to different cost centers, accounts, or projects for payroll expenses. | Payroll | |
| Distribution Type | Categorizes payments or allocations based on their purpose or destination, such as salary, bonus, or expense reimbursement. | Payroll | |
| Dynamic Candidate Pool | A collection of potential candidates sourced from various channels, such as job boards, career fairs, or social media, who match specific criteria or qualifications for a job opening. Workday allows recruiters to continuously update and refine the dynamic candidate pool based on changing hiring needs and candidate profiles. | Recruiting | |
| Earning Code | A classification system used to categorize different sources of income for tax reporting or accounting purposes. Subtypes further categorizes income codes into more specific classifications based on their nature or origin. | Payroll | |
| Earnings | Income or compensation received by an Employee for their work, including wages, salaries, bonuses, and incentives. | Payroll | |
| Effective Date | This is the date that a change goes into effect. An effective date can be today or in the future for a benefit event. The key is that as of that date, a certain logic within Workday becomes true and can trigger a benefit event or notification. | Workday Fundamentals | |
| EIB (Enterprise Interface Builder) | A robust tool in Workday that helps to load multiple data entries at once. | Workday Fundamentals | |
| Emergency Check | A payment or disbursement that takes precedence over others, often based on contractual obligations, legal requirements, or urgent needs. | Payroll | |
| Emeritus Status | An achievement awarded to the Employee for Length of Service, performance and other criteria determined by member, and approved by the Board of Regents. Emeritus status can be indicated in the Employee's Business title. | Staffing | |
| Emolument | Compensation or payment received for services rendered, often in the form of salary, wages, or benefits. An Employee who receives an emolument must pay OASDI and Medicare taxes on the amount of the emolument even if the Employee is not receiving pay. | Payroll | |
| Employee Certification | A credential professionals can earn by demonstrating their skills and knowledge of a specific topic. Third-party organizations present certifications to candidates who exemplify a mastery in these areas. | Talent | |
| Employee Retirement System of Texas (ERS) | A defined contribution plan that is similar to a 401(k) plan with employer “matching” contributions. Eligibility is strictly determined by the quality and type of job performed rather than years of service. | Benefits | |
| Employee Self-Service (ESS) | Employees' ability to view and perform tasks on their own record. | Security | |
| Employee Summary | Comments of the Employee's accomplishments, strengths, and opportunity areas. | Goals & Performance | |
| Employee Type | A user-defined type that is assigned to a position and to each Employee when the Employee is hired. For the most part this designation is informational only; because of this, it is possible to search or filter employees by their Employee type. This includes Faculty, Staff, Graduate Assistant, Student Worker and Temporary/Casual. | Workday Fundamentals | |
| Employee Visibility Date | The date an Employee will be able to see their updated compensation. | Compensation | |
| Employer Group Waiver Plans (EGWP) | Also known as employer retiree Medicare Advantage health plans, are a type of health plan offered by a public or private employer to its retiree population. | Benefits | |
| Encumbrance | An accounting term that represents a commitment to budget for a specific position looking one year ahead from the current date. | Compensation | |
| Enterprise | A synonym for business, company, or corporation. It also includes organizations and establishments such as universities, hospitals, or government agencies. Enterprise refers to any entity that makes products or delivers services and needs to manage its human and financial resources. | Workday Fundamentals | |
| Event | A business process transaction that occurs within your organization, such as hiring or terminating an Employee. | Workday Fundamentals | |
| Evidence of Insurability (EOI) | An application process through which an enrollee must provide information on the health condition of themselves or their enrolled dependents when applying for a certain amount of Life insurance coverage. If enrolling after the open or initial enrollment period, EOI will be required for all coverage amounts. | Benefits | |
| Exempt | Employees who are not subject to certain taxes or deductions, typically due to their exempt status under tax laws or specific payroll regulations. | Payroll | |
| Experience Level | The level of practical knowledge an Employee gains through time working in a position. | Talent | |
| Extend My Search | Button located on the evergreen or job requisition profile that enables you to search for additional candidates. The details of the search are recorded on the Candidate Search Audit report | Recruiting | |
| External Candidates | Individuals who are not currently employed by an organization but are being considered for job openings or recruitment opportunities. | Recruiting | |
| Extra Withholding | An additional amount of taxes voluntarily withheld from an Employee's paycheck each pay period, usually to cover anticipated tax liabilities or to receive a larger tax refund. | Payroll | |
| Facility | Any building, warehouse, shop or worksite. | Workday Fundamentals | |
| Federal Withholding Elections | The choices made by employees regarding the amount of federal income tax to be withheld from their paychecks. | Payroll | |
| Field | Contains data related to a particular primary or related business object within Report Writer. | Workday Fundamentals | |
| Filled Position | A completed recruiting effort in which a Candidate has been hired to fill a position. | Staffing | |
| Filters | Criteria used to establish which data are returned in a report. Filters exist as prompts when a report is initiated for execution, and can be either optional or required. Example filter parameters include date ranges, employee types, and departments. | Reporting | |
| Flexible Spending Accounts | Spending accounts which can be used to cover qualifying expenses. Contributions to these accounts can be made through payroll deduction prior to paying federal income and Social Security Taxes and is not taxed at withdrawal. Employees are able to enroll in Health Care and Dependent Day Care spending accounts during enrollment. For more details about plan coverage and eligibility, see the Benefits Guide on the System Benefits Administration Website. | Benefits | |
| Flexible Work Schedule | Use this type when requesting a variation of the standard work schedule. | Staffing | |
| FMLA (Family and Medical Leave Act) | United States federal law that entitles eligible employees to take unpaid, job-protected leave for specified family and medical reasons with continuation of group health insurance coverage under the same terms and conditions as if the Employee had not taken leave. | Absence | |
| Freeze Position | Puts an unfilled position on hold without closing it and prevents creating a requisition against it; used for both freezing and unfreezing a position. | Staffing | |
| Full Time Equivalence Percent (FTE%) | The ratio of a Worker’s scheduled weekly hours to the weekly hours for the business site. If a worker works 20 hours a week and the business site weekly hours are 40, then the worker’s FTE% is 50%. | Staffing | |
| Functional Area | A collection of domain or business process security policies that are related to the same set of product features. This includes Benefits, Talent and Performance, Security, Payroll and Compensation, Staffing, Time and Absence, and Manager/Employee self-service. Each of Workday's solutions is grouped into distinct areas, like the examples mentioned above. | Absence | |
| Goal Management | Allows organizations to set and track individual and team goals, aligning them with overall company objectives. | Goals & Performance | |
| Goal Setting Process | Business process that creates inbox tasks to prompt employees to create goals and submit them to their Manager for approval. | Goals & Performance | |
| Grade Profile | A breakdown of a compensation grade by functional task, geographical region or other categorization your business requires. A profile enables you to assign more detailed compensation ranges to workers | Compensation | |
| Graduate Fellow | A graduate student who holds a fellowship position which may make them eligible for benefits. | Benefits | |
| Grandfathered | A grandfather clause, also known as grandfather policy, grandfathering, or being grandfathered in, is a provision in which an old rule continues to apply to some existing situations while a new rule will apply to all future cases. | Benefits | |
| Gross Pay | The total amount of compensation earned by an Employee before any deductions or taxes are subtracted. | Payroll | |
| Headcount | The number of workers in an organization. | Staffing | |
| Health Insurance Claim Number (HICN) | A Medicare beneficiary's identification number, used for paying claims and for determining eligibility for services across multiple entities (e.g., Social Security Administration (SSA), Railroad Retirement Board (RRB), States, Medicare providers and health plans, etc.). | Benefits | |
| Healthcare Plan/Medical Benefits | Provides coverage to employees and their enrolled dependents for medical, dental, and vision care. For more details about plan coverage and eligibility, see the Benefits Guide on the System Benefits Administration Website. | Benefits | |
| Hiring Matrix | A structured framework or criteria used by hiring managers or recruiters to evaluate and prioritize candidates during the selection process. | Recruiting | |
| I-9 | An employment eligibility verification. A document all workers must complete to verify the identity and employment authorization of each Employee. | Workday Fundamentals | |
| Initial Performance Review | An employee review that is completed 3-6 months after an employee starts a new position. It is typically shorter than an annual performance review. | Goals & Performance | |
| Initiation Step | The first step of a business process, only visible to those who initiate it. | Workday Fundamentals | |
| Initiator | The individual who initiates a business process. This could be an individual person within a security group that is designated to initiate the business process. | Workday Fundamentals | |
| Integration | The process of integrating your Workday ERP with other systems, such as Recruiting Management, Human Capital Management (HCM), Service Management, Employee Incident Management, etc. | Workday Fundamentals | |
| Integrations | Software integrations allow customers to move data between systems through an automated process. This typically requires a software developer, but there are some Workday delivered integrations that anyone can configure. For Workday customers, integrations may be developed by Workday, a consulting partner, or the customer themselves. For example, a Workday customer’s consulting partner might develop an integration to automatically send new hire health care benefit information to an insurance company each week. | Workday Fundamentals | |
| Internal Candidate | An individual who is currently employed within an organization and is being considered for a job opening or promotion. | Recruiting | |
| Internal Job Profile History | The record or documentation of the job profiles or positions that an employee has held within a specific organization over time. This history provides a comprehensive overview of the individual's career progression, detailing the roles they have occupied, the responsibilities they have undertaken, and any changes or advancements they have experienced within the company. | Talent | |
| Involuntary Retirement | A retirement that results from a situation with (often unexpected) employment constraints. | Benefits | |
| Job Aid | A step-by-step guide on how to complete a task or business process correctly. Includes detailed instructions and screenshots. | Workday Fundamentals | |
| Job Catalog | Hierarchy of jobs within the organization. Job Profiles within the job catalog includes elements such as levels, titles, grades and compensation. | Staffing | |
| Job Classification/Job Classification Group | Organization category that defines the details of the role and responsibilities for a Position. | Workday Fundamentals | |
| Job Family | Used to broadly define the line of work associated with the job profiles assigned to it. For example, the Information Technology job family holds job profiles related to jobs that perform IT related tasks. | Staffing | |
| Job History | A list of an individual's past employment, including companies worked for, job titles, and dates of employment. | Talent | |
| Job Posting Title | The name or title given to a job vacancy or position that an organization is looking to fill. It serves as the primary identifier for the job opportunity and is typically used in recruitment materials, job advertisements, and internal communications to attract potential candidates. | Recruiting | |
| Job Profile | Defines generic features and contains the characteristics of a job/position such as pay rate type, qualifications, job description, union alignment, etc. | Workday Fundamentals | |
| Job Title | The name assigned to a worker's job or position. | Workday Fundamentals | |
| Lapse | The expiration or termination of a benefit, policy, or entitlement, often due to non-utilization or the passage of a specified period. | Payroll | |
| Leave/Leave of Absence | An unpaid absence that is full-time, continuous and for a duration of 30 days or more. | Absence | |
| Life Insurance Plan | Benefits paid to the beneficiary of enrolled individuals in the event of their death. Employees and Retirees may enroll themselves and their dependents in Life Insurance Coverage. The Employee/Retiree is considered the beneficiary for any dependent life insurance coverage. For more details about plan coverage and eligibility, see the Benefits Guide on the System Benefits Administration Website. | Benefits | |
| Location | Any location to which an Employee is assigned to report for work | Absence | |
| Longevity Pay | Additional compensation or benefits awarded to employees based on their length of service. | Payroll | |
| Long-Term Disability Insurance Plan | Insurance which continues part of your pay if you become permanently or temporarily unable to work due to an illness or injury that occurred on or off the job. Payments begin after you have been disabled for 90 days. For more details about plan coverage and eligibility, see the Benefits Guide Benefits Guide on the System Benefits Administration Website. | Benefits | |
| Lump Sum | A one-time payment or settlement made in a single, comprehensive amount, rather than in installments. | Payroll | |
| Management Chain | Refers to the reporting structure within an organization. | Merit | |
| Manager | A security role for users with at least one direct report Worker. The Manager has responsibility for multiple actions in Workday related to employment, compensation, time, absence, performance and goals. | Absence | |
| Manual Payments | Records payments in Workday made to Employees outside of Workday Payroll or moves taxable wages and balances. No actual payment is made in Workday. This is purely for accounting purposes and tax reporting. | Payroll | |
| Matrix Report | A report type that aggregates results into groupings. The groupings allow drilling into the results for detailed details of the aggregation. | Reporting | |
| Medical Benefits | Provides coverage to employees and their enrolled dependents for medical, dental, and vision care. For more details about plan coverage and eligibility, please see the Benefits Guide [https://assets.system.tamus.edu/files/benefits/website/BenefitsGuide.pdf] on the System Benefits Administration Website. (SAME AS HEALTHCARE PLAN COVERAGE) | Benefits | |
| Medicare Beneficiary Identifier (MBI) | An alpha-numeric identification number issued by Centers for Medicare & Medicaid Services (CMS) to all Medicare beneficiaries. | Benefits | |
| Medicare Taxes | Mandatory payroll taxes collected to fund the Medicare program, which provides health insurance for eligible individuals aged 65 and older or those with certain disabilities. | Payroll | |
| Merit Budget | The total amount of funds allocated by the organization for merit increases during a specific merit cycle. | Merit | |
| Merit Cycle | Refers to the period during which merit reviews and adjustments take place. Typically the merit increases are effective September 1st for the new fiscal year. | Merit | |
| Merit Grid | Represents the employee information (Name, Current Base Pay, Performance Rating, etc.) which facilitates the allocation of increase. | Merit | |
| Merit Increase | Refers to the increase in base salary that an Employee receives as part of the merit process. | Merit | |
| Merit Plan | A merit plan in a compensation plan in Workday that is assigned to the Employee's position to make them eligible to be included in the merit process. | Merit | |
| Merit Planners | Individuals or security group within an organization responsible for completing the entry of awards during the compensation review process. | Merit | |
| Merit Pool | The total amount of funds allocated by an organization to distribute merit-based salary increases among its employees. | Merit | |
| Merit Process | The process of determining salary increases for a specific organization based on performance and budget constraints. | Merit | |
| Mobility | The ability of individuals to move or transition within the workforce, typically between different jobs, roles, industries, or geographical locations. It encompasses both horizontal mobility (moving to a similar-level position in a different organization or industry) and vertical mobility (advancing to higher-level positions within the same organization or industry). | Talent | |
| Model My Pay | A simulation feature used to hypothetically estimate or project an Employee's future earnings or pay scenarios. | Payroll | |
| Multi-Factor Authentication (MFA) | Workday supports multi-factor authentication (e.g., Duo Security) as an additional layer of security to verify the identity of users accessing the system. MFA requires users to provide multiple forms of authentication, such as passwords, security tokens, or biometric verification, before granting access. | Security | |
| My Reports | A repository for scheduled reports as well as reports set to run in the background. | Reporting | |
| Net Pay | The amount of compensation an Employee receives after deductions for taxes, benefits, and other withholdings are subtracted from their gross pay. | Payroll | |
| New Hire | A Candidate that has been hired into the A&M System. | Recruiting | |
| No Retro Processing Prior to Date | Refers to a date in the payroll system where retroactive adjustments or corrections to pay calculations are not permitted. | Payroll | |
| Nonresident Alien | An individual who is not a United States citizen or permanent resident of the United States. | Payroll | |
| Offboarding | Recommended tasks to complete when an Employee separates from a job or transfers to a different Company, Location, or Supervisory Organization. | Staffing | |
| Offer Letter | A document that holds the terms of Employment for a new hire. It includes the salary, benefits, and other important information that will help employees determine whether or not they would like to accept the job. | Recruiting | |
| Office | Any room, cubicle or desk within a Facility. | Workday Fundamentals | |
| On-Demand Payments | Immediate or ad-hoc payments requested by employees outside of regular payroll cycles, often for bonuses, incentives, or reimbursements. | Payroll | |
| One-Time Merit | A one-time lump-sum payment that is not added to the Employee's base salary. | Merit | |
| Optional AD&D or Life Insurance | Employees and Retirees can enroll in Optional Life Insurance or Accidental Death & Dismemberment (AD&D) Insurance coverage in addition to Basic Life/AD&D Plans or as a replacement for Alternate Basic Life insurance Plans. For more details about plan coverage and eligibility, please see the Benefits Guide [https://assets.system.tamus.edu/files/benefits/website/BenefitsGuide.pdf] on the System Benefits Administration Website. | Benefits | |
| Optional Retirement Program (ORP) | A defined contribution plan that is similar to a 401(k) plan with employer “matching” contributions. Eligibility is strictly determined by the quality and type of job performed rather than years of service. | Benefits | |
| Org Chart | A visual description of how an organization is structured. It outlines the roles, responsibilities, and relationships among individuals within an organization | Absence | |
| Organizational Alignment | Ensures individual goals are strategically aligned with organizational goals. | Goals & Performance | |
| ORP Non-Vested Employer Funds | The portion of the employer's contributions to an Employee's retirement account that the employee has not yet earned the right to keep if they were to leave the organization before becoming fully vested. These funds may be subject to forfeiture if the Employee does not meet the vesting requirements according to the terms of the retirement plan. | Benefits | |
| ORP Participation Waived Flag | The State Higher Education Coordinating Board provides that some employees may be eligible for the Optional Retirement Program (ORP). An eligible employee must elect to participate or waive their rights to this plan and is a one-time option during the employee's career in Texas. TAMUS must maintain the employee's election throughout employment. This custom ID will be used to designate that an employee waived ORP participation and must be updated when the Benefits Partner finalizes an ORP event for a newly eligible employee after 90 days. | Benefits | |
| ORP Vesting Date | The point in time when an Employee becomes entitled to the full ownership of the employer's contributions to their Optional Retirement Program (ORP) account. | Benefits | |
| Other I.D. | Other IDs act as custom identification data for business purposes in Workday. They are way for TAMUS to store data unique to our institutions, for which Workday does not have a delivered field. Workday Benefits uses them to determine benefit eligibility. As a Benefit Partner you will be reviewing and editing Employee and retiree Other IDs to ensure benefits are set up correctly | Workday Fundamentals | |
| Override Worktags | Manual adjustments or modifications made to payroll or accounting codes to correct errors or customize reporting. | Payroll | |
| Pay Comparison | Assessing and analyzing the compensation or pay rates of employees within an organization or across different job roles, departments, or industries. | Payroll | |
| Pay Component | A specific element of an Employee's compensation, such as base salary, overtime pay, bonuses, or allowances. | Payroll | |
| Pay Grade | Defines the frequency of an Employee’s pay. | Payroll | |
| Pay Group | Groups of employees that have a similar pay frequency and company. | Payroll | |
| Pay Period | The timeframe over which an Employee's work hours are recorded and wages are calculated, typically ranging from weekly to monthly cycles. | Payroll | |
| Payment Date | The scheduled date on which Employee wages, benefits, or reimbursements are deposited into their accounts or made available for distribution. | Payroll | |
| Payment Elections | The choices made by employees regarding how they wish to receive earnings (Payroll) and reimbursement (Expense). | Payroll | |
| Payment ID | A unique identifier assigned to each individual payment transaction within a payroll or financial system. Payment IDs facilitate tracking, reconciliation, and audit trail purposes for payroll disbursements and related transactions. | Payroll | |
| Payment Priority | Determines the processing order when you add multiple manual payments for the same worker, period or subperiod, and pay group. | Payroll | |
| Payouts | The distribution of funds, earnings, or benefits to individuals or entities, often as a result of employment, investment, or contractual agreements. | Payroll | |
| Payroll | The area of Workday pertaining to an employee's payroll processes, data, and costs. | Payroll | |
| Payroll Cost Transfer | Moving or reallocating payroll costs from one cost center, account, or project to another within an organization's accounting system outside of Workday. Typically occurs for prior payroll periods. | Payroll | |
| Payroll Input | Data entered into the payroll system such as supplemental payments, extra deductions, and refunds. Example include refund FICA, adjust FLSA rate for dual positions across member, benefits, and unsupported retroactive events. | Payroll | |
| Payroll Processing | Compensating employees for their work. It involves calculating total wage earnings, withholding deductions, filing payroll taxes and delivering payment. | Payroll | |
| Payroll Reversals | Removes or voids a completed pay calculation for a worker. | Payroll | |
| Payslip | A physical or electronic document provided to an Employee as a record of their earnings and deductions for a specific pay period. | Payroll | |
| Percent Deposited | The proportion of an employee's earnings deposited into a particular account or allocated towards a specific purpose. | Payroll | |
| Performance Management | A comprehensive Workday module that offers many features designed to streamline the performance review process. | Goals & Performance | |
| Performance Review Process | The formal process of evaluating the quality of an Employee's work and discussing the assessment with them. It is usually conducted annually, with follow-ups as needed. | Goals & Performance | |
| Period Schedule | Defines which dates are available for entry at a given time and defines which dates are paid in which pay periods. | Workday Fundamentals | |
| Personal Improvement Plan (PIP) | A tool that provides direction for clarification of responsibilities. PIPs have a start and end date, as well as stated measures of success. | Goals & Performance | |
| Platform | A collection of applications, tools, and integrations. | Workday Fundamentals | |
| Position | The record of a job that must be performed to meet the business needs of the organization. Positions will include the job attributes such as Worker Type, Time Type, Pay Rate Type, Location, Job Profile, Compensation, Job Classifications, and Availability Start Date. A Position can be filled or unfilled but must be created before trying to hire an individual to perform a job. | Staffing | |
| Position ID | A unique number given for the identification of a position. | Staffing | |
| Position Restrictions | The duties, education, experience, and other attributes of an unfilled position in a Supervisory Organization and the job description of duties for a filled position. | Staffing | |
| Post Tax Deductions | Deductions taken from an employee's gross pay after taxes have been calculated and withheld. | Payroll | |
| Post/Unpost Job | The process a recruiter follows to add or remove a job posting from the career site | Recruiting | |
| Pre-employee As Self | Status for individuals who have not yet started, but have completed the Hire business process; used when the hire date is in the future. | Staffing | |
| Pre-Hire | In staffing events, an individual whose information is entered into Workday to initiate the Hire business process before employment. In Recruiting, a candidate who is in the Offer or Background Check stage. | Staffing | |
| Pre-Hire Record | The details of a Candidate who is applying for a certain Position. | Staffing | |
| Preservation Hold Custodian | An individual within an organization who is responsible for managing and preserving documents, data, or other records that may be relevant to legal proceedings or regulatory investigations. | Staffing | |
| Pre-Tax Deductions | Deductions taken from an Employee's gross pay before taxes are calculated, such as contributions to retirement plans or health insurance premiums. | Payroll | |
| Promotion | The advancement of an Employee to a higher-level position within an organization, typically accompanied by increased responsibilities, authority, and often higher compensation. | Merit | |
| Prompts | Report Prompts are used to set filter parameters for the results to be returned. | Reporting | |
| Proof of Eligibility | Proof of relationship documentation to establish dependents' eligibility for insurance coverage. Documentation must be submitted and approved within 31 days of the change prior to the effective date of coverage. | Benefits | |
| Qualifying Children | Dependent children who meet the criteria set forth by tax laws for various tax benefits, such as the child tax credit or dependent care credit. | Payroll | |
| Questionnaire | A pre-built set of questions associated to various business processes, including job requisitions to assess qualifications, basic skills etc. A maximum of two questionnaires can be added to any requisition; default questionnaires can be built, copied and modified. | Workday Fundamentals | |
| Quick Add | A time entry option that creates a time block and copies it to multiple days in a week | Time Tracking | |
| Recruiting | An end-to-end talent acquisition application built to help you find, share, engage, and select the best internal and external candidates for your organization. | Recruiting | |
| Recruiting Process | The steps to post openings through candidate selection; includes the Review, Assess, Screen, Offer, Background Check and Reference Check business processes | Recruiting | |
| Reference Guide | A document that provides a general overview to assist users in the completion of a business process including background information, security role responsibilities, and explanation of downstream impacts when incorrect actions occur. | Workday Fundamentals | |
| Rehire | A Candidate who has been hired as a New Hire but has previously worked within the A&M System. | Staffing | |
| Release | Occur twice per year and contain a significant number of new features and functionality that may require configuration. | Workday Fundamentals | |
| Replacement Payment | Replaces the on-cycle payment for a period or subperiod that's In Progress or Not Yet Started. | Payroll | |
| Report | Workday offers robust reporting capabilities that allow users to create, view, and analyze data from various modules and business objects. Reports in Workday can be customized, scheduled, and shared with stakeholders to support decision-making and business intelligence. | Workday Fundamentals | |
| Report Access | Access to run reports is determined by security roles. | Reporting | |
| Report Fields | The individual data elements or attributes included in a report. These can include employee names, job titles, salary information, etc. | Reporting | |
| Report Output Formats | Some reports may be exported in various formats, such as PDF, Excel, and CSV. | Reporting | |
| Report Scheduling | Reports can be scheduled to run immediately, in the future, or on a recurring scheduled. Reports completed via scheduling are delivered to My Reports. | Reporting | |
| Reported Time | The hours and time entry code utilized by the Employee when entering time. | Time Tracking | |
| Requisition / Job requisition | The formal request to create a new position in a company. | Recruiting | |
| Retiree | An individual who has retired from employment. | Benefits | |
| Retiree Electronic Communication | The use of digital platforms, such as email, websites, or online portals, to communicate with individuals who have retired from an organization. Retirees may update their Electronic Communication Preferences during their Retirement Event, or from the Additional Data tab of the Personal Section on their Worker Profile. | Benefits | |
| Retirement Contribution Plan | A benefit plan that provides retirement income or defers income until the termination of the covered employee. Employees are enrolled in mandatory participation in either TRS or ORP and may also elect to enroll in optional TDA or Texa$aver DCP plans. For more details about plan coverage and eligibility, see the Benefits Guide on the System Benefits Administration Website. | Benefits | |
| Retro Calculation | The process of recalculating Employee pay retroactively to account for changes or corrections made to previous payroll periods. | Payroll | |
| Retro Process | Initiating and executing retroactive payroll adjustments or corrections. | Payroll | |
| Reversal Payments | Transactions that reverse or cancel previously processed payments, typically due to errors, refunds, or adjustments. | Payroll | |
| Role | A group of people with specific responsibilities and permissions. When a business process runs, the role for each step includes all of the workers in that role in the business process target organization | Workday Fundamentals | |
| Role-Based Access Control (RBAC) | RBAC is a security model that restricts system access based on the roles of individual users. Workday uses RBAC to assign access privileges to users based on their job responsibilities and organizational role. | Security | |
| Role-Based Security | A collection of permissions operating within a task or business process which govern what you can see and which actions you can take. | Security | |
| Routing Transit Number | A nine-digit number used to identify the financial institution responsible for processing a transaction. This can be found on a check, deposit slip, or in your online banking information. | Payroll | |
| Run Pay Complete | Operations will run the pay complete for on and off-cycle payments. | Payroll | |
| Save For Summer | Program for employees working in a less than twelve-month annual work period. Allows them to specify a certain amount to be withheld from net pay each monthly payday within a month worked. Then during the summer months when the employee is not working they receive a paycheck produced from the saved up funds. | Payroll | |
| Scheduled Reports | User-defined schedules for report execution set to desired intervals (e.g., daily, weekly, monthly). Completed scheduled reports are available via 'My Reports.' | Reporting | |
| Search Bar | Located at the top of each page to provide results quickly. It may predict what is being searched for as the user is typing. | Workday Fundamentals | |
| Search Committee | A group of individuals within the organization responsible for reviewing and assessing candidates for job openings. The search committee may include hiring managers, human resources professionals, team members, or other stakeholders involved in the recruitment process. | Recruiting | |
| Security | Defines what type of data different groups of people in an organization can see in their Workday system, what level of access they have, such as view only, view/write, etc., and what security measures are implemented for protecting that data. | Security | |
| Security Domain | A security domain is a logical grouping of users, roles, and security policies within Workday. Security domains help organizations manage access control and security settings across different parts of their organization. | Security | |
| Security Group | Defines who receives access to specific business processes and objects. | Security | |
| Security Policy | A set of rules that govern access to specific data or functionality within Workday. Permission policies are assigned to roles and define what actions users with that role can perform and what data they can access. | Security | |
| Segregation of Duties (SoD) | Segregation of duties is a security principle aimed at preventing conflicts of interest and fraud by ensuring that no single user has excessive control over critical business processes. Workday allows organizations to define and enforce SoD policies to mitigate risks associated with access to sensitive functions and data. | Security | |
| Self-Evaluation | An Employee's review of themself as part of a performance review. | Goals & Performance | |
| SGIP | State Group Insurance Premium (SGIP) is the employer contribution that the System makes towards an employee's insurance cost. This usually begins the first of the month 60 days after their hire date. | Absence | |
| SGIP Date Driver | An Other ID that identifies when an Employee’s employer contribution for insurance begins (e.g., immediately, first of the month after 60 days, etc.). | Benefits | |
| SGIP Wait Period | The waiting period prior to the start of monthly employer SGIP contribution, usually the first 60 days of employment or 90 days of retirement. If you are transferring from another Texas state agency or institution of higher education or retiring with no break in coverage, you may not have a wait period before employer contributions begin. | Benefits | |
| Software as a Service (SaaS) | Software as a Service means that the software application itself doesn’t belong to the customer. Instead, the customer pays for the usage of the software (the “service”) using a subscription model. The cost is spread evenly over the subscription term. Example: For a 3 year, $3.6 million subscription, a customer would pay $100,000 monthly, $300,000 quarterly, or $1.2 million annually, depending on the subscription terms. | Workday Fundamentals | |
| Staffing | The area of Workday that determines how workers are hired into that supervisory organization. | Staffing | |
| Staffing Event | Business processes found across the core HR, Payroll, and Compensation functional areas; such as events that change a position or job, such as a hire, transfer, or promotion. | Staffing | |
| Staffing Model | There are two types of staffing models: Position Management and Job Management. In Position Management, a position must be created for each new employee/opening. Reports will show open positions and vacancy rates. In Job Management, no positions are needed in order to create a job requisition. | Staffing | |
| Static Candidate Pool | A fixed or predefined list of potential candidates who have been identified or referred for specific job openings. | Recruiting | |
| Sub-Period Target Date | Date selected during the entry of a manual payment that determines the subperiod in which the payment will be applied to. | Payroll | |
| Succession Plan | A structured process and strategy implemented by organizations to identify and develop internal talent to fill key leadership positions in the event of planned or unplanned vacancies. It is a proactive approach to ensuring continuity in leadership, maintaining operational stability, and mitigating risks associated with leadership turnover. | Talent | |
| Succession Planning | Provides the tools needed to identify the best candidates across an organization so that Employees can engage and develop those with high potential. | Recruiting | |
| Succession Pool | A group of potential candidates within an organization who are identified and trained to fill key leadership or critical roles in the event of planned or unplanned vacancies. It is part of succession planning, a strategic process that organizations undertake to ensure the continuity of leadership and maintain operational stability. | Talent | |
| Supervisory Organization | An organization type that defines the parameter of a team. | Workday Fundamentals | |
| Surviving Dependent | An individual who is enrolled in benefits as an Employee or Retiree's Dependent at the time of the Employee/Retiree's death who may be eligible to continue their benefits. | Benefits | |
| Survivor Data | An Additional Data Custom Object which associates a Surviving Dependent to the Retiree or Employee related to the dependent. | Benefits | |
| Talent | The area in Workday that prioritizes goal-setting to optimize an Employee's potential. | Talent | |
| Talent Attributes | Characteristics or skills associated with individuals that are relevant to their job performance, career development, or talent management. | Talent | |
| Talent Pool | A group of individuals who possess specific skills, qualifications, experiences, or characteristics that make them potential candidates for employment opportunities within an organization. Talent pools can include both internal employees and external candidates who have expressed interest in working for the organization or have been identified through recruitment efforts. | Talent | |
| Talent Review | A business process designed to prompt Employees to review and update their talent attributes so that information is accurate and up to date. | Talent | |
| Talent Summary | A concise overview or profile of an individual's skills, qualifications, experiences, and accomplishments, often used in professional contexts such as job applications, resumes, or networking profiles. A talent summary highlights key strengths and competencies that make an individual well-suited for a particular role or career path. | Talent | |
| Task | A step, either standalone or in business process, that you must complete. For example, task alert notifications are triggered by steps in a business process | Workday Fundamentals | |
| Tax Deferred Account (TDA) | An investment account that allows a taxpayer to postpone paying income taxes on the money invested until liquidation, generally after retirement. | Benefits | |
| Tax Elections | Choices made by employees regarding their tax withholding preferences and exemptions. Employees may elect to adjust their tax withholding allowances, claim dependents, or opt for specific tax credits, affecting the amount of taxes withheld from their paychecks. | Payroll | |
| Teacher Retirement System (TRS) | A defined benefit retirement plan (also known as a pension) for eligible employees of public schools, colleges, and universities supported by the State of Texas with mandatory participation. | Payroll | |
| Teacher Retirement System of Texas (TRS) | A defined benefit retirement plan (also known as a pension) for eligible employees of public schools, colleges, and universities supported by the State of Texas with mandatory participation. | Benefits | |
| Tenant | A unique instance of the Workday product with a separate set of data held in a logically separated databases. Each customer has several tenants. The Production tenant holds the most accurate and up-to-date data and is "live" for workers to use. Other tenants, like Implementation, Sandbox, and Preview for example, are considered "lower tenants." Customers use those to test new updates and configurations before rolling the changes into the Production tenant. | Workday Fundamentals | |
| Tenure Status | Tenure status refers to holding one's position on a permanent basis without periodic contract renewals. In an academic workplace, having tenure means that a professor has earned special status at a college or university that comes with certain job protections that increase job security. A tenured employee is someone who has worked for a company or organization for a number of years. TAMUS uses a custom ID to maintain if a faculty employee is in a tenure track, tenured or non-tenured status for state and federal reporting, as well as monitoring career path attainment by faculty. | Staffing | |
| Termination Adjustment | Automatically sets the remaining balance of a worker's time off plan to zero 60 days after the Worker's termination. | Absence | |
| Time and Absence | The area in Workday that tracks global-time-and-attendance, as well as approving an Employee's hours off and tracking those as well. | Absence | |
| Time Block | Carries information about a portion of time, such as the number of hours worked or in/out times. Time blocks contain information about reported and calculated time and are pulled into Payroll." | Time Tracking | |
| Time Calculation | A set of rules to apply time calculation tags to calculated time blocks for Payroll or other purposes. | Time Tracking | |
| Time Calculation Tag | Workday applies calculation tags to time blocks during time calculations. The tags map to payroll earnings to drive how time blocks are paid and can be included in Time Off and accrual calculations. They control what is displayed in totals within Time Tracking. | Time Tracking | |
| Time Code Group | Determines which time entry codes a worker is eligible for. Time code groups are assigned to a worker or to a position through eligibility rules | Time Tracking | |
| Time Entry | The process of adding, editing, removing, or otherwise managing time blocks on the timesheet in Workday. | Time Tracking | |
| Time Entry Calendar | Employee self-service pages that are used to enter, edit and view time | Time Tracking | |
| Time Entry Code | Describes the type of time a Worker enters, such as "hours worked." | Time Tracking | |
| Time Entry Template | Defines how a worker's time entry calendar is configured. This controls what data employees enter, such as hours only or in and out times; and what totals are visible on the timesheet. Workers are matched to time entry templates through eligibility rules. | Time Tracking | |
| Time Entry Validation | Errors or warnings that prevent users from entering invalid time. Critical validations prevent a user from submitting time. Warnings display when entering time but don't prevent the worker from submitting time. | Time Tracking | |
| Time Off | Paid absences or unpaid absences that are less than 30 days or not continuous. | Absence | |
| Time Off Balance | A feature that tracks the amount of accrued time off an Employee has. It serves as a balance of available time off that can be used for vacation, personal leave, or other approved reasons. | Absence | |
| Time Off Calendar | Allows a supervisor to view the number of time off hours on an Employee's calendar. | Absence | |
| Time Proration Rule | Prorates an employee's target compensation in a bonus or merit increase compensation event according to time-based criteria, such as leave of absence or time since hire. | Compensation | |
| Time Tracking | The area within Workday that employees enter time worked. Time calculations run on the time entered and it is submitted for approval. | Time Tracking | |
| To Do | A reminders step in a business process that instructs the user to do something inside outside Workday depending on the event; the To Do must be marked complete before the workflow will advance to the next step | Workday Fundamentals | |
| Total Pool Amount | The overall budget allocated by an organization for a specific award type. In the context of merit process, the total pool amount typically refers to the total funds available for distributing salary increases to employees. | Merit | |
| UIN | A unique A&M System identification number used in several software applications throughout the A&M System to identify employees and students who work, apply, or study within the A&M System. | Staffing | |
| Unfilled Position | A job within an organization that has not yet been filled by a suitable candidate (i.e., no candidate has been hire to fill the position yet). | Staffing | |
| Unsupported Retro | Retroactive payroll adjustment or correction that cannot be fully supported or validated by the system or documentation. It may require further review or investigation to ensure accuracy and compliance. | Payroll | |
| User Role | Roles that are assigned to specific users in Workday. These roles are not attached to positions and must be assigned to the individual occupying the position. User-based roles are unconstrained and do not limit access to any particular subset of workers in Workday. | Security | |
| User-Based Security | User-based security involves granting access to specific data or functionality on an individual user basis. This can be used in conjunction with role-based security to provide additional access control for sensitive information. | Security | |
| Video Help | Videos that demonstrate business processes, tasks and Workday features | Workday Fundamentals | |
| Voluntary Retirement | The decision made by an individual to retire from their employment willingly and without being compelled to do so by their employer. | Benefits | |
| W-4 | Informs an employer the amount of tax to withhold from an employee's paycheck based on their marital status, number of allowances and dependents, and other factors. The W-4 is also called an Employee's Withholding Allowance Certificate. 1. | Compensation | |
| Webinar | A web-based video conference that provides education and/or training on how to perform daily tasks in Workday | Workday Fundamentals | |
| Withholding Elections | All choices made by employees regarding the amount of taxes to be withheld from their paychecks, including federal, state, and local taxes. | Payroll | |
| Work Experience | The knowledge, skills, and expertise an individual has developed through their work history. It includes the various roles, responsibilities, and tasks the Employee has performed. | Talent | |
| Work Schedule Calendar | Defines the days and hours that a worker is scheduled to work. All Employees are assigned a default work schedule calendar. | Absence | |
| Work Space | The physical facility and office where an Employee's job duties are performed. | Workday Fundamentals | |
| Workday Community | A portal for customer information and communications. Provides detailed roadmaps, schedules, update and release notes, announcements, webinars, and documentation associated with changes delivered in updates. | Workday Fundamentals | |
| Workday Studio | A unified Eclipse-based environment that allows Workday customers and third parties to develop, deploy, debug, and support their own complex integrations running in the Workday Cloud. | Workday Fundamentals | |
| Worker | A person who is either an employee hired by a company or a contingent worker contracted by a company. | Workday Fundamentals | |
| Worker History | Shows step by step information of every business process, including the task, step, status, completed on date, due date, and the individual/role in which the process was completed or is awaiting action. | Staffing | |
| Worker Profile | A continuously updated page that provides a quick view of an Employee's experience, skills, education and projects. | Staffing | |
| Worker Sub-Type | The category of an Employee or Contingent Worker based on specific characteristics, employment status, or contractual arrangements within the organization (e.g., Staff, Faculty, Graduate Assistant, Student Worker, Temp/Casual Staff, Manager – Special Programs, Qatar Local Worker, etc.…). | Staffing | |
| Worker Tax Treaties | Agreements between countries that determine the tax treatment of individuals working abroad, often addressing issues such as double taxation and social security contributions. | Payroll | |
| Worker Type | Organization category that defines the type of work an Employee completes such as Faculty or Contingent Workers. | Staffing | |
| Worktag | A TAMUS Cost Center or a project that is used in costing allocation to designate the account used. | Compensation |