| TablePressTags | Workday | Definition |
|---|---|---|
| #A | Absence Management | Business processes used to manage Leaves of Absence and Time Off |
| #A | Annual Work Period | Indicates the period of time when a worker is employed |
| #A | Approve | A business process action used by designated participants to move an event to the next step |
| #A | Auto-fill | A time entry option that copies time blocks from a worker's schedule or from a previous week when entering time |
| #B | Benefit Event | A life event that allows the employee to change benefit elections |
| #B | Benefit Event Type | Identifies the events that trigger benefit enrollment, such as open enrollment, new hires, or the birth of a child. It also identifies the coverage types to make available to employees for when an event of this type occurs |
| #B | Business Process Definition | The steps, tasks and notifications that compose a business process, the order in which they must be done, and who can do them |
| #B | Business Title | Working title or informal title that is often used on employee's business card and is displayed on the employee's timesheet |
| #C | Calculated Time | Result of applying time calculations to a worker's reported time. Automates application of company or regulatory rules |
| #C | Calendar-Based Time Entry | A time entry method that uses the time entry calendar as the focal point for entering, editing and submitting time |
| #C | Cancel (business process) | Stops the workflow in progress and reverses changes made to data. You can't cancel a completed business process; you must rescind it |
| #C | Candidate | An individual applying for a position |
| #C | Candidate Pipeline | All active candidates |
| #C | Candidate Pool | Candidates grouped together based on specific criteria |
| #C | Cascading Leave | A sequence of related leave types that are linked together. When an employee meets the conditions defined for ending a leave, Workday generates a return from leave request and a separate request for the next leave |
| #C | Change Job | Process to change the employment relationship of an employee; for example, a change of location, annual work period, promotion, reclassification, job classification, transfer to a new position or to another supervisory organization; the process is only available for a filled position |
| #C | Close Position | Removes a position from the headcount; once a position is closed, it cannot be reopened |
| #C | Company | Denotes an A&M System member with its own Federal Employer Identification Number (FEIN) |
| #C | Contingent Worker | A worker who is not an A&M System employee nor paid via Workday payroll, but has an HR or payroll related business need to have an account in Workday |
| #C | Contingent Worker Type | A sub-category of the Contingent Worker group to categorize and track contingent workers in an organization; includes types like Manager - Special Programs |
| #C | Correct (business process) | Changes a specification or data in the workflow while in progress |
| #C | Costing Allocation | Indicates the cost center to which an employee's payroll expenses are charged; can be used to override default cost centers assigned to a position |
| #C | Coverage Target | Defines whether a specific health care plan or insurance plan applies only to the employee or also to the dependents, spouse, family, and so on |
| #C | Coverage Type | Grouping of benefit plans (Health, Flexible Spending Account, Insurance, Retirement, Additional Benefits, etc.) |
| #C | Cross Plan Dependency | Limits the coverage options available to workers during an enrollment event based on their choice of other benefit plans and coverage amounts; for example, you can limit coverage in a specific plan to a percentage of the total coverage in one or more other benefit plans |
| #C | Custom Report | Report not developed by Workday |
| #D | Dashboard (landing pages) | A specialized landing page with a set of pre-configured worklets for a functional area that you can copy or modify. You can add additional custom worklets to dashboards using the Workday Report Writer |
| #D | Day Breaker | The time of day when a worker's work day and work week begins. Defines the 24-hour period over which daily time calculations execute and the 168-hour period over which weekly time calculations execute. Unless otherwise specified, the default day breaker is 12am |
| #D | Deny (business process) | Terminates the business process and restores all Workday data to its state before the business process started. To restart the business process, you need to submit the process again and redo all previously completed steps |
| #D | Disposition | Status of candidates that have been rejected for hire or declined a job during the job application event |
| #E | Employee Self-Service (ESS) | Employees' ability to initiate and perform tasks in Workday |
| #E | Employee Type | A sub-category of the Worker Type that is assigned to a position and the employee at the point of employment; includes Faculty, Staff, Graduate Assistant, Student Worker and Temporary / Casual |
| #E | Event | A business process transaction that occurs within your organization, such as hiring or terminating an employee |
| #E | Evergreen Requisition | A position that hires throughout the year |
| #E | Extend My Search | Button located on the evergreen or job requisition profile that enables you to search for additional candidates. The details of the search are recorded on the Candidate Search Audit report |
| #F | Freeze Position | Puts an unfilled position on hold without closing it and prevents creating a requisition against it; used for both freezing and unfreezing a position |
| #G | Grade Profile | A breakdown of a compensation grade by functional task, geographical region or other categorization your business requires. A profile enables you to assign more detailed compensation ranges to workers |
| #H | Hire | Employing a new or re-hiring a former employee |
| #I | Initiation Step | The first step of a business process |
| #J | Job Aid | A step by step guide on how to complete a task or business process |
| #J | Job Classification / Job Classification Group | Reporting categories or job profile attributes defined system-wide in the job catalog, such as FLSA exemption reasons, EEO job categories, etc.; in some cases, the job classification can be overridden at the position level for a particular employee |
| #J | Job Profile | Defines generic features and characteristics (e.g., pay rate type, competencies and proficiencies; etc.) of a job and of a position that uses the profile |
| #J | Job Title | The title of the worker in their assigned job; defaults from the Job Posting or Job Profile name |
| #L | Leave / Leave of Absence | An unpaid absence that is longer than a leave and the expected return to work date is not always known |
| #L | Leave Family | A set of similar leave of absence types. For example, a company-specific family includes disability leave and bereavement leave, while a separate regulatory family includes jury duty and family medical leave |
| #L | Leave of Absence Rule | A rule that defines worker eligibility for leaves of absence |
| #L | Linked Leave | A leave type that shares an entitlement with other leave types or time offs. Eligibility rules, validation rules and supporting data reference the combined balance of the associated leave types and time offs. Also known as coordinated leaves and time off |
| #L | Location | The employee's work site city that includes a County Code in the reference ID of the Location |
| #M | Manager | A security role for users with at least one direct report worker; the Manager has responsibility for multiple actions in Workday related to employment, compensation, time, absence, performance and goals |
| #O | Offer | An employment offer made to a candidate |
| #P | Passive Event | Events that result from the passage of time rather than from a specific change to employee data |
| #P | Pay Group | Groups of employees that have a similar pay frequency and company |
| #P | Period Schedule | Defines the accrual frequency for a time off plan and the start and end date of each reporting period (e.g. annual, monthly or a custom frequency); also controls reporting accruals and time off requests |
| #P | Position | A job that must be performed to meet the business needs of the organization and includes the job attributes such as worker type, time type, pay rate type, location, job profile, compensation, job classifications and availability start date. A position can be filled or unfilled and must first exist in order to employ an individual to perform the job |
| #P | Position ID | An automatically assigned number that uniquely identifies a position |
| #P | Position Restrictions | The duties, education, experience and other attributes of an unfilled position in a supervisory organization and the job description of duties for a filled position |
| #P | Post / Unpost Job | The process a recruiter follows to add or remove a job posting from the career site |
| #P | Pre-employee As Self | Status for individuals who have not yet started, but have completed the Hire business process; used when the hire date is in the future |
| #P | Pre-Hire | In staffing events, an individual whose information is entered into Workday to initiate the Hire business process before employment. In Recruiting, a candidate who is in the Offer or Background Check stage |
| #Q | Questionnaire | A pre-built set of questions associated to various business processes, including job requisition to assess qualifications, basic skills etc.; a maximum of two questionnaires can be added to any requisition; default questionnaires can be built, copied and modified |
| #Q | Quick Add | A time entry option that enables any security role to create a time block and copy it to multiple days in a week |
| #R | Recruiting Process | The steps to post openings through candidate selection; includes the Review, Assess, Screen, Offer, Background Check and Reference Check business processes |
| #R | Reference Guide | A document that provides a general overview of a business process including background information, security role responsibilities and explanations of downstream impacts when incorrect actions occur |
| #R | Reported Time | A worker's time that has been entered, but has not had any time calculations applied |
| #R | Request Compensation Change | Initiates a change in compensation which includes monthly/hourly rate, allowance and compensation grade |
| #R | Request One Time Payment | Initiates a one time payment request |
| #R | Requisition / Job requisition | Indicates a request to fill a new or existing position. If for a new position, HR will perform the Create Position business process as part of this process |
| #R | Rescind (business process) | Reverses all changes made to Workday data for the specific event on completed business processes |
| #S | Self-Evaluation | An employee's review of themselves as part of a performance review |
| #S | Staffing Event | Business processes found across the core HR, Payroll, Compensation functional areas |
| #S | Staffing Model | A structure that defines how jobs and positions are created and filled in a supervisory organization. Workday supports two kinds of staffing models that we use: Job management and Position management |
| #S | Standard Report | Report developed by Workday |
| #S | Supervisory Organization | The core foundational structure that groups workers into a management hierarchy; documents the reporting structure. All workers must be hired into a Supervisory Organization |
| #T | Task | A step, either standalone or in business process, that you must complete. For example, task alert notifications are triggered by steps in a business process |
| #T | Termination Adjustment | Automatically sets the remaining balance of a worker's time off plan to zero upon the worker's termination |
| #T | Time Block | Carries information about a portion of time, such as the number of hours worked or in/out times. Time blocks can be reported or calculated, but only calculated time blocks are pulled into Workday Payroll |
| #T | Time Calculation | A set of rules to apply time calculation tags to calculated time blocks for Payroll or other purposes. For example, you could create a time calculation to convert regular hours into overtime hours automatically if a worker works more than 40 hours in a week |
| #T | Time Calculation Tag | Workday applies calculation tags to time blocks during time calculations. The tags map to payroll earnings to drive how time blocks are paid and can be included in time off and accrual calculations. You can also use them to display time and time off totals on the time entry calendar |
| #T | Time Clock Event | Describes a worker's actions, such as a check-in or check-out, on the web time clock or an external time clock. Workday matches time clock events to form time blocks, which workers can edit and submit |
| #T | Time Code Group | Determines which time entry codes a worker is eligible for. Time code groups are assigned to a worker or to a position through eligibility rules |
| #T | Time Entry Calendar | Employee self-service pages that are used to enter, edit and view time |
| #T | Time Entry Code | Describes the type of time a worker enters, such as worked time or meal allowance. To use time entry codes, you must attach them to time code groups, except for the default time entry code assigned to a time entry template |
| #T | Time Entry Template | Defines how a worker's time entry calendar is configured. Workers are matched to time entry templates through eligibility rules |
| #T | Time Entry Validation | Errors or warnings that prevent users from entering invalid time. Critical validations prevent a user from submitting time. Warnings display when entering time but don't prevent the worker from submitting time |
| #T | Time Off | The rules that apply to a specific type of time off, including eligibility rules, whether adjustments are allowed, and limits that differ from the time off plan |
| #T | Time Off Plan | The rules for entering and tracking one or more related time offs. Identifies the unit of time, eligibility requirements, whether to track balances, and if time offs are position-based or worker-based |
| #T | Time Off Type | Indicates a time off type employees can request, such as Sick Time or Vacation |
| #T | Time Period Schedule | Defines which dates are available for entry at a given time and defines which dates are paid in which pay periods |
| #T | Time Proration Rule | Prorates an employee's target compensation in a bonus or merit increase compensation event according to time-based criteria, such as leave of absence or time since hire |
| #T | To Dos | A reminders step in a business process that instructs the user to do something inside outside Workday depending on the event; the To Do must be marked complete before the workflow will advance to the next step |
| #V | Video Help | Videos that demonstrate business processes, tasks and Workday features |
| #W | Webinar | A web-based video conference that provides education and/or training on how to perform daily tasks in Workday |
| #W | Work Schedule Calendar | Defines the days and hours that a worker is scheduled to work. In Time Tracking, work schedule calendars affect time entry options, calendar displays, and time calculations |
| #W | Worker | An employee or a contingent worker |
| #W | Worker Type | Distinguishes between Employee or Contingent Worker; compensation, benefits and staffing events are tied to the worker type; assigned to each position and worker in a filled position |
| #W | Worklet | A landing page icon that provides easy access to tasks and information (e.g., Time Off, Benefits, Pay) |
| #W | Worktag | An attribute you can assign to events and objects to indicate their business purpose. For example, you can create a Customer worktag, whose values are the names of your customers. You can use the worktag to assign a customer to an expense in an expense report or a product sales event |