Release Notes
Release Notes keep our users updated on weekly changes to the Workday application. These can be new features, updates to existing features, or a solution to a problem. Subscribe to our Release Notes emails to receive notifications of our recent updates.
| Workday Area | Release Notes | Release Date |
|---|---|---|
| Staffing | Step Help Text has been added to the Report No Show Business Process | 3/16/2023 |
| Staffing | The help text in Request Flexible Work Arrangement has been updated to include language that reminds employees to review guidelines provided by their system member prior to submitting a Flexible Work Arrangement Request | 3/16/2023 |
Below are all of our updates from the past 6 months
| Workday Area | Release Notes | Release Date |
|---|---|---|
| Benefits | The report "Benefit Events Status Report - Pending Events" now includes employees' email addresses | 10/6/2022 |
| Recruiting | All Job Requisitions, including Evergreens, now must have the Time Type and Scheduled Weekly Hours match | 10/6/2022 |
| Recruiting | Candidates will now receive a notification from Workday alerting them that Sterling will send a background check request via email | 10/6/2022 |
| Staffing | The Add Additional Job business process now has an approval step to Export Control Partner as per member selection and an email notification to Export Control Partner when employee with non-immigrant citizenship status is employed in an additional job at a different company | 10/6/2022 |
| Staffing | The Change Job business process now has an approval step to Export Control Partner as per member selection and an email notification to Export Control Partner when employee with non-immigrant citizenship transfers between companies | 10/6/2022 |
| Staffing | The email notification "Invalid User Name and/or Employee ID" will now route to UIN Partner and HR Partner if Employee ID and Workday User Account are incorrect | 10/6/2022 |
| Staffing | A new report "Employee Birthdates" returns workers' month and day birthdate in the prompted Organizations to HR Contact, HR Partner and Manager | 10/6/2022 |
| Workday Reporting | The reports "Workers with Other IDs" and "Workers with Duplicate Other IDs" now include the Organization data | 10/10/2022 |
| Workday Reporting | The report "One-Time Payments" now has the field Employee Type | 10/11/2022 |
| Recruiting | Disposition reason Incomplete Application has been added to the recruiting screen stage | 10/13/2022 |
| Staffing | The email notifications to Export Control Partner during Termination and Change Job business processes will now only route if citizenship is Non-Immigrant | 10/13/2022 |
| Staffing | The Add Additional Job business process now routes for HR Partner approval if either the current primary job or proposed job worker type is Staff, Student or Temporary/Casual as per member selection | 10/13/2022 |
| Staffing | The Assign Costing Allocations step in Create Position and Edit Position Restrictions processes will route for Temporary/Casual Worker Type based on member selection | 10/13/2022 |
| Staffing | The To Do: Other Onboarding Procedures in Change Job and Add Additional Job business processes will route to either HR Partner or HR Contact based on member selection | 10/13/2022 |
| Staffing | The To Do: Offboarding Procedures in the Change Job business process will route to either HR Partner or HR Contact based on member selection | 10/13/2022 |
| Staffing | The Hire business process now has a questionnaire step to Initiator and an approval step to Export Control Partner based on member selection. The Onboarding business process now has a To Do: Employee with Non-Immigrant Citizenship Hired to Export Control Partner based on member selection | 10/13/2022 |
| Time Tracking | Paid holiday time calculations will no longer populate time blocks for non-time tracking employees | 10/13/2022 |
| Workday Reporting | A prompt is available on the report "Employee Citizenship and Visa Status" to return employee records for which the citizenship value is missing | 10/13/2022 |
| Workday Reporting | Two new reports are available to Export Control Partner, HR Partner, HR Contact and Manager: "Employee Non-U.S. Person with Add Job or Change Job Actions" and "Position Restrictions Flagged for Export Control Compliance" | 10/13/2022 |
| Benefits | The default days to enroll in benefit events have been updated to match new System Benefits Administration policies. Events that are effective on event date have 7 days, most other benefit events have 31 days | 10/20/2022 |
| Compensation | Hourly rate must now be below $1000 in the Compensation business processes | 10/20/2022 |
| Staffing | The UIN Partner will receive an email notification during the Hire business process if the Employee ID and User Name is invalid | 10/20/2022 |
| Staffing | The Termination and End Additional Job "Involuntary Reason Resignation in Lieu of Involuntary Separation" has been moved to the Voluntary category | 10/20/2022 |
| Workday Reporting | The "All Worker Time Off" report now includes the prompt Only Return Workers with Multiple Jobs | 10/20/2022 |
| Staffing | Flexible Work Arrangement and End Flexible Work Arrangement business processes are now available to submit by Employee, Manager and HR Partner | 11/1/2022 |
| Payroll | The IRS Annual Contribution Limit (TDA+ORP) increased from $61,000 to $66,000 for Fiscal Year 2023 per System Benefits Administration | 11/3/2022 |
| Staffing | Employees will no longer be able to select conflicting answers to their Insurance and Retirement Benefits Eligibility Additional Data questions | 11/3/2022 |
| Staffing | The Preferred Name Change business process will now route for Manager approval based on member selection | 11/3/2022 |
| Staffing | The Name Pronunciation business process is now available to Employees with Manager approval based on member selection | 11/3/2022 |
| Workday Reporting | Employees will receive an email notification if their scheduled future reports will fail | 11/3/2022 |
| Recruiting | A To-Do step to update a candidate's address will trigger in the Recruiting Background Check stage if their Primary Home Address line 1 or 2 exceeds 30 characters | 11/10/2022 |
| Recruiting | The approval sequence to create a job requisition is now Manager, Department Head, and Executive Approver, with each approval step based on member selection | 11/10/2022 |
| Staffing | General Administration is now available as a Field of Study option in the Add Education task | 11/10/2022 |
| Staffing | Mass upload EIB processes are now available for Request Flexible Work Arrangements and End Flexible Work Arrangements | 11/10/2022 |
| Workday Fundamentals | The Workday Inbox, now called My Tasks, has a redesigned look with enhanced search features | 11/10/2022 |
| Workday Fundamentals | The Worker Profile navigation links are now in alphabetical order after Summary and Overview | 11/10/2022 |
| Workday Reporting | The Flexible Work Arrangement ID is now displayed in the report "Employees with Flexible Work Arrangements" | 11/10/2022 |
| Workday Reporting | A new report "FMLA Eligibility" returns details that determine Workers' FMLA eligibility, including hours worked in the last 12 months and total state service | 11/10/2022 |
| Workday Reporting | The report "Employee Position Last Payment Date" now has two new fields - Time Entered but Not Submitted and Time Submitted but Not Approved, as well as required start and end date prompts | 11/15/2022 |
| Benefits | Retiree Spouse Life Plans B & C have been created, allowing retirees to view all of their spouse life plan options in the same place within the enrollment events | 11/17/2022 |
| Security | The Request Flexible Work Arrangement and End Flexible Work Arrangement processes temporarily cannot be initiated by Employee, Manager or HR Partner | 11/17/2022 |
| Staffing | The Required Notices during Onboarding now include a member-specific Drug and Alcohol Abuse Prevention Program (DAAPP) notice based on member selection | 11/17/2022 |
| Workday Reporting | The following reports are now available to Budget Contact: - Assign Costing Allocation Sent Back - Costing Allocations for Position Restrictions - Costing Allocations for Worker Position - Positions Missing Costing Allocations - Positions with Inactive Costing Allocations | 11/17/2022 |
| Workday Reporting | Employee, Manager and HR Partner will receive an email notification 30 days prior to, and 7 days after, the Proposed End Date of a Flexible Work Arrangement | 11/17/2022 |
| Benefits | Beneficiaries for Optional Life plans can now be modified when doing a Divorce Benefit Event | 12/1/2022 |
| Security | A new security role Chief Executive Approver is now available to be assigned to member chief executive officer (CEO), or designee at the level of vice president or higher (or equivalent agency position) | 12/1/2022 |
| Security | Export Control Partner now has visibility to position data on supervisory organization and the report "View Open Positions" | 12/1/2022 |
| Staffing | The Name Pronunciation business process now prohibits entry of characters not associated with valid pronunciation marks | 12/1/2022 |
| Staffing | The Change My Name Pronunciation business process now includes help text displayed to the Employee | 12/1/2022 |
| Staffing | The email notification to the Employee titled Notice about Data and Information at Termination now includes termination date | 12/1/2022 |
| Workday Reporting | The report "Internal Compensation Benchmark for Job Profile(s)" is now available for Compensation Partners, HR Partners and their respective View Only roles | 12/1/2022 |
| Workday Reporting | The report "Active Job Postings as of Date" is now available for Recruiting Coordinators, Recruiting Partners and their respective View Only roles | 12/1/2022 |
| Workday Reporting | "Federal Tax Elections for Non-Residents" has been updated to get results for employees with and without tax elections | 12/2/2022 |
| Staffing | During Hire business process, an email notification to Export Control Partner now routes for members who opted out of the approval step when the candidate citizenship is unknown. The email notification to Export Control Partner during Change Job/Transfer has been improved to include proposed and current company information | 12/8/2022 |
| Workday Reporting | Employees with Non-Immigrant citizenship status will be notified annually to update any changes to their citizenship status | 12/8/2022 |
| Staffing | The Assign Roles step in the Change Job business process will now route to HR Partner or HR Contact based on member selection | 12/15/2022 |
| Staffing | The Assign Costing Allocation step(s) in the Hire, Change Job, Add Additional Job, Termination, End Additional Job, Create Position and Edit Position Restrictions business processes will now route to Budget Contact, Initiator, HR Partner or HR Contact based on member selection | 12/15/2022 |
| Compensation | The Assign Costing Allocation step in the Request Compensation Change business process will now route to Budget Contact based on member selection | 12/15/2022 |
| Benefits | Newly eligible employees will now be automatically enrolled in the TRS Care Surcharge and TRS Surcharge | 12/15/2022 |
| Benefits | Additional information on Dental plans are now available to Employees during enrollment events | 12/15/2022 |
| Workday Reporting | The report "Federal Tax Election for Non-Residents" now allows users to filter on Company | 12/15/2022 |
| Workday Reporting | The report "Dependent Life Exceeds Limit" now includes Employee and Retiree email addresses | 12/16/2022 |
| Staffing | The employee will no longer receive a notification during onboarding to make elections to receive printed or electronic tax documents | 1/5/2023 |
| Staffing | The To Do: Update Address with TRS to Employees or Retirees in Change My Contact Information now routes when the home address is changed for only TRS eligible participants | 1/5/2023 |
| Staffing | System Benefits Support and Benefits Partners can now add the Temporary Fidelity ID for Pre-Employees | 1/5/2023 |
| Staffing | The Onboarding Review Document step "Review Required New Employee Notices" has been updated with a new Equal Employment Opportunity (EEO) document link | 1/9/2023 |
| Benefits | The report "Employees Becoming Benefit Eligible" now includes the following fields: Preferred Benefit Start Date Option, Enrollment Type, Enrollment Effective Date, Enrollment Status | 1/10/2023 |
| Cross-Application Services | The following reports are now shared with Budget Contact: - Audit - Worker Compensation and Default Compensation - Compensation Allowances with Annual Work Period - Compensation Changes Report - Pay Calculation Results for a Period - Time Tracking Details | 1/11/2023 |
| Benefits | Benefit events will no longer reprocess upon the completion of an Optional Retirement Program benefit event | 1/12/2023 |
| Payroll | The Internal Revenue System (IRS) W-2 file integration now includes North and South Carolina specific state layouts for automatic processing | 1/12/2023 |
| Payroll | The existing Childcare Reimbursement Earning is renamed to Dependent Care Reimbursement/Allowance and available to use as a One Time Payment or Allowance | 1/12/2023 |
| Staffing | The report "Home and Work Contact Information" was updated for better performance and no longer displays fields ADLOC, Pay Group, or Is Retiree | 1/12/2023 |
| Staffing | The Hiring Restrictions - Position Worker Type field was added to the reports "View Open Positions" and "View All Positions" | 1/12/2023 |
| Benefits | The Optional Retirement Program (ORP) Passive Event will exclude employees with a future ORP Enrollment | 1/19/2023 |
| Benefits | The report "Employees Becoming Benefit Eligible" now has the field Email - Primary Home | 1/19/2023 |
| Benefits | The report "Dependents Requiring Documentation" now has the field Effective Date to show when the dependent was added in Workday | 1/19/2023 |
| Staffing | The Contact Change Information for primary work address now includes usage types for Primary Work Station and Remote Work Location supporting Flexible Work Arrangements | 1/19/2023 |
| Staffing | The Request Flexible Work Arrangement and End Flexible Work Arrangement processes can be initiated by Employee, Manager or HR Partner | 1/19/2023 |
| Staffing | The Request Flexible Work Arrangement process now includes an approval step to Chief Executive Approver. The Request Flexible Work Arrangement and End Flexible Work Arrangement processes can now be used for specific work arrangement types based on member selection | 1/19/2023 |
| Staffing | A new report "Employee Work Contact Address Information" is now available to support Flexible Work Arrangement functionality | 1/19/2023 |
| Staffing | The report "Exit Survey Responses" now displays the Terminee's company at the time of termination | 1/19/2023 |
| Staffing | Terminated employees' Exit Surveys will be mass advanced to completion after 30 days from their termination date on a daily basis | 1/19/2023 |
| Absence Management | Leave of Absence events now include a data feed with relevant leave without pay information for members interested in using the integration service | 2/2/2023 |
| Benefits | The Employer Contribution Available benefit event will now process for benefit eligible Working Graduate Fellows becoming SGIP eligible | 2/2/2023 |
| Benefits | A "Pay Frequency Benefit Event Needed" report is now available for benefits and payroll roles | 2/2/2023 |
| Compensation | The Request Compensation Change business process will no longer allow Base Pay changes for Allowance Adjustment reason | 2/2/2023 |
| Compensation | The Employee's worker profile now has a Bonus & One-Time Payments tab under Compensation | 2/2/2023 |
| Payroll | Model My Pay has been enabled for use for Employee as Self | 2/2/2023 |
| Staffing | The Contact Change business process now allows edits to a worker's Web Address for HR Partner and Employee as Self roles | 2/2/2023 |
| Staffing | The checkbox "Use Primary Home Address as Work Address" in the Work Contact Information Alternate Work Location section can no longer be selected | 2/2/2023 |
| Staffing | The Legal Name and Preferred Name business processes now allow only alphabetic characters, apostrophes (), hyphens (-), and spaces | 2/2/2023 |
| Staffing | Staffing events now include a data feed with employment status information for members selecting to use the integration service | 2/2/2023 |
| Staffing | The "Business Process Transactions of Type Awaiting Action" report now includes additional details of the event and provides users with additional prompt options | 2/2/2023 |
| Staffing | The "New Hire/Promotion/Transfer Within 6 Months" report now includes Employee outbound Supervisory Organization, Job Profile and Position details | 2/2/2023 |
| Staffing | A new report "Audit - Supervisory Organization Structure" is available to HR Partner, HR Contact, and Organization Partner | 2/2/2023 |
| Benefits | The "Dependents Missing SSN" report now has employee work and home email addresses | 2/9/2023 |
| Absence Management | The "FMLA Eligibility" report has been deleted in Workday; members should continue manually determining eligibility for FMLA | 3/2/2023 |
| Benefits | Beneficiaries for Basic Life/AD&D plans can now be modified when doing a Life Insurance Change benefit event | 3/2/2023 |
| Benefits | Employees are no longer able to submit conflicting benefit events during Open Enrollment for the months of July and August | 3/2/2023 |
| Benefits | Graduate Fellows will receive a notification towards the end of each semester prompting them to contact their sponsoring department if they have a change in status | 3/2/2023 |
| Cross-Application Services | HR Contact, HR Partner, and HR View Only can now access Support Roles of all workers | 3/2/2023 |
| Payroll | The To Do: Review Reports for Payroll in the Pay Cycle Event business process has been removed | 3/2/2023 |
| Payroll | The Payment Election Enrollment Event business process has been updated to include instructions regarding employee responsibilities | 3/2/2023 |
| Payroll | Employer Paid Expenses Costing Allocations Defaults are now available based on member selection | 3/2/2023 |
| Recruiting | The report "Candidate Flow" now includes candidates' degrees, work experience, and application questions and answers | 3/2/2023 |
| Recruiting | A new report "Recruiting Sources by Supervisory Organization" is now available to Recruiting Coordinators and Recruiting Partners | 3/2/2023 |
| Staffing | The Passport and Visa Change business process now only allows one active Visa ID Type for Employees with Non-Immigrant citizenship | 3/2/2023 |
| Staffing | The Assign Costing Allocation step(s) in the Hire, Change Job, Add Additional Job, Termination, End Additional Job, Create Position, Edit Position Restrictions, and Request Compensation Change business processes will now route to Budget Contact only | 3/2/2023 |
| Staffing | The onscreen text has been modified for Assign Costing Allocations steps in Hire, Add Job, Create Position, Change Job, Termination, End Additional Job, Edit Position Restrictions and Request Compensation Change | 3/2/2023 |
| Benefits | Employees who leave the Reason field blank during the Dependent Event business process will receive instructions on how to correct the error | 3/9/2023 |
| Staffing | Request One-Time Payment step in the Change Job business processes will now route to HR Partner or HR Contact based on member selection | 3/9/2023 |
| Staffing | The HR Contact and Manager will receive an email notification when an Edit Position Restrictions process is completed for reason of Reclassification | 3/9/2023 |
| Staffing | The "Termination Details" report now includes position information | 3/9/2023 |
| Staffing | Step Help Text has been added to the Report No Show Business Process | 3/16/2023 |
| Staffing | The help text in Request Flexible Work Arrangement has been updated to include language that reminds employees to review guidelines provided by their system member prior to submitting a Flexible Work Arrangement Request | 3/16/2023 |