Release Notes
Release Notes keep our users updated on weekly changes to the Workday application. These can be new features, updates to existing features, or a solution to a problem. Subscribe to our Release Notes emails to receive notifications of our recent updates.
| Workday Area | Release Notes | Release Date |
|---|---|---|
| Benefits | Benefit group and plan eligibility rules have been enhanced when determining eligibility for a Graduate Fellow working in a benefit eligible position | 9/21/2023 |
| Compensation | FLSA Threshold warning for Exempt Status Salary amount has been updated to $35,568.00 in Compensation business processes and added to the Change Job business process | 9/21/2023 |
| Payroll | Payroll Partners will receive an alert when a Change Job Transfer (to new Company) event is corrected | 9/21/2023 |
| Recruiting | The report "Number of Veterans Employment Preference Candidates in a Given Timeframe" has been renamed to "Number of Military Employment Preference Candidates in a Given Timeframe" and now includes the new values approved by the Texas State Legislature | 9/21/2023 |
| Recruiting | Managers no longer have access to move Candidates through the Recruiting grid | 9/21/2023 |
| Recruiting | "Active Job Applications" section is now available to Recruiting roles on Candidate profiles | 9/21/2023 |
| Staffing | The Hire, Change Job, and Add Additional Job business processes now limit selectable Job Profiles for Graduate Assistants based on member selection | 9/21/2023 |
| Staffing | The End Flexible Work Arrangement business process now contains a To Do for updating contact information | 9/21/2023 |
| Talent | The Employee To Do in the Manage Goals business process has been removed | 9/21/2023 |
Below are all of our updates from the past 6 months
| Workday Area | Release Notes | Release Date |
|---|---|---|
| Benefits | Benefits Partners will now receive a To Do if an Employee drops Optional Life during the Retirement event | 6/8/2023 |
| Benefits | The report "Audit Differences in FSA Annual Election Amount" has been replaced with two new reports: "Audit Differences in Health Care FSA Annual Election Amount" and "Audit Differences in Dependent Care FSA Annual Election Amount" | 6/8/2023 |
| Cross-Application Services | Reports on the Turnover Analysis tab of the HCM Executive Dashboard now include retention rates, which are defined as 1 minus the turnover rate | 6/8/2023 |
| Staffing | Requisition information is now included on the Business Process Events: Worker Staffing Details, New Employee Event Status Summary, and Onboarding Status Summary reports | 6/8/2023 |
| Benefits | Beginning with the FY24 plan year, the Dependent Care & Health Care Spending Accounts will be divided into 3 separate versions of the plans based on pay frequency: Monthly, Biweekly, and Monthly 12 over 9 | 6/15/2023 |
| Payroll | The ability to print multiple pay slips at once is now available for Employees | 6/15/2023 |
| Staffing | Flexible Work Arrangement subtypes are now only visible and selectable based on member selection, e.g. HR Partners are now the only group that can see Workplace Accommodation | 6/15/2023 |
| Staffing | A newly contracted Contingent Worker will receive the personal information step in Onboarding based on member selection | 6/15/2023 |
| Staffing | Employee Certification of Return of Data and Information step to Employee in Termination business process that is pending more than 60 days will be cancelled on a biweekly basis | 6/15/2023 |
| Staffing | Members can now record Driver's License using the Edit Government IDs business process | 6/15/2023 |
| Staffing | Driver's licenses are now included in the Employees with Duplicate Government IDs report | 6/15/2023 |
| Benefits | The report "Employees and Retirees with Dependent Grandchildren" has two new fields: - Dependent Verification Date - Dependent Expiration Date | 6/29/2023 |
| Recruiting | Offer letters are now being generated through Workday Docs. The Job Application job aid has been updated to reflect the new process | 6/29/2023 |
| Benefits | The Evidence of Insurability (EOI) To Do step to the Employee will have a 1 day delay during Open Enrollment to allow increased processing time for The Hartford | 7/6/2023 |
| Benefits | The report "Medical Plan Discrepancies" now denotes Working Retirees who are incorrectly enrolled in the A&M Care 65+ plan | 7/13/2023 |
| Payroll | Fiscal Year Wage Limit for TRS and ORP has been set to $330,000 for 2024 | 7/13/2023 |
| Staffing | Employees with an international primary home address will no longer receive the Complete State and Local Withholding task during Onboarding | 7/13/2023 |
| Benefits | The Hire for Non-Employee Benefit Only business process can no longer be submitted if Time Type and Hours are in conflict | 7/20/2023 |
| Cross-Application Services | Citizenship Status and Date of Death are now included in the "Termination Details" report | 7/20/2023 |
| Staffing | The I-9 Processor approval step will be skipped if the Passport and Visa Change business process is initiated from Onboarding | 7/20/2023 |
| Staffing | HR Partners can now manage attachments in the Request Flexible Work Arrangement business process | 7/20/2023 |
| Staffing | Job Description has been added to the Job Catalog report | 7/24/2023 |
| Benefits | New report "Employees Missing SGIP Date Driver" has been created to help Benefits Partners identify Employees who should be offered benefits | 7/27/2023 |
| Payroll | When pay results are divided into multiple results within a pay period, TDA and DCP deductions will now apply to all results when a percentage has been selected | 7/27/2023 |
| Staffing | Flexible Work Arrangement Approvers will now only receive one approval step | 7/27/2023 |
| Staffing | Employees will now receive a notification if their Flexible Work Arrangement request is denied | 7/27/2023 |
| Time Tracking | The Pay Group Unassigned warning has been removed from Time Tracking | 7/27/2023 |
| Benefits | The "Find Dependent" report includes an optional prompt for Dependent ID | 8/3/2023 |
| Benefits | The "Dependents Requiring Documentation" report includes Dependents without coverage if they were added within the last 60 days and the Employee has an Open Enrollment event in progress | 8/3/2023 |
| Cross-Application Services | Access to the Vaccine Management App has been removed from Workday for Employees and Vaccine Partners | 8/3/2023 |
| Payroll | The FLSA Overtime rate is no longer being inflated during the biweekly pay period that crosses over into the new fiscal year | 8/3/2023 |
| Staffing | New hires will receive a New Employee Training Acknowledgement during Onboarding based on member selection | 8/3/2023 |
| Staffing | Employees who enter an out-of-state address in Onboarding will receive a notification making them aware of potential tax implications | 8/3/2023 |
| Staffing | Terminations events can now be processed if the Employee has a Working Graduate Fellow and/or Working Surviving Dependent Other ID that has expired | 8/3/2023 |
| Benefits | The "Benefit Census TAMUS" report now includes the Retiree Organization for Retirees | 8/10/2023 |
| Recruiting | All open job postings have been updated with the revised Equal Employment Opportunity (EEO) statement provided by the Office of the General Council (OGC). Each will display a posting date of August 11, 2023 and the initial end date | 8/11/2023 |
| Compensation | Compensation Pay Ranges for all Compensation Grades have been updated effective 09/01/23 as per the Pay Plan Administrator | 8/31/2023 |
| Payroll | Two reports have been updated to reflect the 2024 maximum wage limit: "Audit - TRS Max Wage Limit" and "Audit - ORP Max Wage Limit" | 8/31/2023 |
| Payroll | Added effective date before and after filters to "Pending Leave of Absence and Time Off Requests" Report | 8/31/2023 |
| Recruiting | The primary default questionnaires have been updated to reflect new "Military Employment Preference" language from the State Legislature | 8/31/2023 |
| Recruiting | New disposition reason "Accepted another position" is now available within Recruiting | 8/31/2023 |
| Staffing | The Employee's current Absence Partner will receive the To Do: Determine Time Off Payout for Change Job in the Change Job business process | 8/31/2023 |
| Time Tracking | A new report "Project Accounts" is now available for Project Managers and Project Hierarchy Managers | 8/31/2023 |
| Benefits | The Eligible for 12/9 Custom ID now requires an expiration date | 9/7/2023 |
| Benefits | HR Contact and Supervisory Organization have been added to the report "Benefit Eligible Employees Missing Benefit Event" | 9/7/2023 |
| Security | HR View Only and Payroll View Only can now access the Documents tab in the Personal section of the Worker Profile | 9/7/2023 |
| Staffing | The Hire and Change Job business processes now limit selectable Annual Work Periods for certain types of Graduate Assistants based on member selection | 9/7/2023 |
| Staffing | The Change Job and Add Additional Job business processes now prohibit the selection of the Longevity job classification if Tenure Status is Y | 9/7/2023 |
| Benefits | Graduate Fellows are now required to enroll in Basic Life if they are enrolled in Medical coverage | 9/14/2023 |
| Benefits | Workday will no longer send notifications to Employees or Retirees when changes are made to Dependent records for a deceased Dependent | 9/14/2023 |
| Payroll | A new report "Workers Located Out of State - Texas" returns pay information within a date range for all Workers with home, work, mailing, or alternate work location addresses outside Texas | 9/14/2023 |
| Recruiting | The Military Employment Preference field on the Candidate Grid was updated to also display answers from the new default primary questionnaire | 9/14/2023 |
| Staffing | The Personal Information Change business process now includes a To Do for updating GLACIER for Payroll Partner or Tax Compliance Partner, based on member selection, that triggers when an Employee changes citizenship status to Permanent Resident | 9/14/2023 |
| Staffing | The Termination business process now includes a To Do for updating GLACIER for Payroll Partner or Tax Compliance Partner, based on member selection, that triggers when a Foreign National terminates | 9/14/2023 |
| Staffing | The Termination business process now prohibits terminating Workers who are on any type of leave | 9/14/2023 |
| Benefits | Benefit group and plan eligibility rules have been enhanced when determining eligibility for a Graduate Fellow working in a benefit eligible position | 9/21/2023 |
| Compensation | FLSA Threshold warning for Exempt Status Salary amount has been updated to $35,568.00 in Compensation business processes and added to the Change Job business process | 9/21/2023 |
| Payroll | Payroll Partners will receive an alert when a Change Job Transfer (to new Company) event is corrected | 9/21/2023 |
| Recruiting | The report "Number of Veterans Employment Preference Candidates in a Given Timeframe" has been renamed to "Number of Military Employment Preference Candidates in a Given Timeframe" and now includes the new values approved by the Texas State Legislature | 9/21/2023 |
| Recruiting | Managers no longer have access to move Candidates through the Recruiting grid | 9/21/2023 |
| Recruiting | "Active Job Applications" section is now available to Recruiting roles on Candidate profiles | 9/21/2023 |
| Staffing | The Hire, Change Job, and Add Additional Job business processes now limit selectable Job Profiles for Graduate Assistants based on member selection | 9/21/2023 |
| Staffing | The End Flexible Work Arrangement business process now contains a To Do for updating contact information | 9/21/2023 |
| Talent | The Employee To Do in the Manage Goals business process has been removed | 9/21/2023 |