Release Notes keep our users updated on weekly changes to the Workday application. These can be new features, updates to existing features, or a solution to a problem. Subscribe to our Release Notes emails to receive notifications of our recent updates.
Below are our most recent updates
| Workday Area | Release Notes | Release Date |
|---|---|---|
| Payroll | New allowances are now available to support Peace Officer Incentive Grant Allowances: - Associate's Degree Incentive Grant - Peace Officer - Bachelor's Degree Incentive Grant - Peace Officer - Master's Degree Incentive Grant - Peace Officer - Intermediate Certification Incentive Grant - Peace Officer - Advanced Certification Incentive Grant - Peace Officer - Masters Certification Incentive Grant - Peace Officer | 8/22/2024 |
Below are all of our updates from the past 6 months
| Workday Area | Release Notes | Release Date |
|---|---|---|
| Absence | Sick, Vacation, and State Comp plans have been updated so that balances can be reduced even if the Employee is no longer eligible for the plan | 4/4/2024 |
| Absence | The report "Sick Time Off Requiring Medical Note" has been updated to include three new fields: Employee Email, Manager Name, and Manager Email | 4/4/2024 |
| Benefits | Employees losing coverage during Job Change - Employer Contribution Change benefit events will have their dropped coverage end on the last day of the month | 4/4/2024 |
| Recruiting | The Create and Update Job Requisition business processes now display a warning if the Job Profile on the Job Requisition event does not match the Job Profile on the Position Restrictions | 4/4/2024 |
| Staffing | Email Address will now be required when creating or editing a Pre-Hire profile | 4/4/2024 |
| Benefits | Benefits Partners will now receive a To Do when a terminating Employee has a Summer Benefits Deductions Custom ID of P and may be due a refund for summer insurance premiums | 4/11/2024 |
| Benefits | A reason of Other has been added to COBRA Eligibility for Individuals losing coverage during Open Enrollment | 4/11/2024 |
| Benefits | Instructional text for Request Leave and Return from Leave business processes has been updated to remove references to P&A Billing | 4/11/2024 |
| Benefits | Employees, Retirees, and Surviving Dependents will receive a notification for Creditable Coverage on the first day of the month prior to when they or their spouse turn 65. Employees, Retirees, and Surviving Dependents will receive a notification for Medicare Requirement 30 days and 60 days prior to when they or their spouse turn 65 | 4/11/2024 |
| Staffing | Primary Job HR Partners now receive an approval step in Add Additional Job business process when the additional job is at a different System Member, based on member selection | 4/11/2024 |
| Benefits | Benefits Partners and Retiree Partners will no longer receive the "To Do: Review EOI for new Retirees" when a former Employee returns to retire and enrolls in Alternate Basic Life, Optional Life, or Spouse Life insurance plans | 4/18/2024 |
| Benefits | New report "Expiring ACA Eligibility" is now available for Benefits Partners to review Workers who may be losing benefits due to expiring ACA eligibility | 4/18/2024 |
| Benefits | Benefits Partners and the Employee will now receive a notification when ACA Eligibility for the Employee nears the expiration date | 4/18/2024 |
| Staffing | New Report "Position and Position Restriction Details" is available to HR Partner, HR View Only, Recruiting Partner, and Recruiting Partner View Only roles. This report was created in response to Senate Bill 17 (SB17) and will assist in auditing of verbiage included within Positions and Position Restrictions | 4/18/2024 |
| Time Tracking | The report "Time Summary Review" has been updated to include fields for Job Title and Business Title | 4/18/2024 |
| Absence | Unused hours for Medical and Mental Health Care for Certain Veterans and Mental Health Leave for Peace Officers and Telecommunicators will zero out at the end of each fiscal year | 5/2/2024 |
| Benefits | A new announcement will display on the Benefits & Pay Hub to remind Employees to add Dependent coverages if they have not yet done so | 5/2/2024 |
| Benefits | The report "Critical Reports for Benefits Partner" now includes the report "Expiring ACA Eligibility" | 5/2/2024 |
| Recruiting | The Complete Questionnaire step of the Reference Check business process will trigger based on member selection | 5/2/2024 |
| Recruiting | Manager has been removed from the Interview business process steps based on member selection while Schedule Interview and Manage Interview Feedback steps have been removed for all | 5/2/2024 |
| Staffing | A warning has been added to the Contact Change business process to remind foreign nationals to update USCIS with address changes | 5/2/2024 |
| Staffing | The Request Default Compensation and Change Organization Assignments steps in the Create Position business process now route to HR Partner or HR Contact based on member selection | 5/2/2024 |
| Staffing | The Request Default Compensation and Change Organization Assignments steps in the Edit Position Restrictions business process now route to HR Partner or HR Contact based on member selection | 5/2/2024 |
| Staffing | The Propose Compensation Hire, Request One-Time Payment, and Change Organization Assignment steps in the Hire business process now route to HR Partner or HR Contact based on member selection | 5/2/2024 |
| Staffing | Managers and Managment Chain are no longer able to submit Direct Hires | 5/2/2024 |
| Staffing | The report "Delegation Changes Needed" has been updated so that Employees will no longer receive a notification to change delegation settings when transferring from another member | 5/2/2024 |
| Staffing | The report "Delegation Changes Needed" has been updated so that Employees will no longer receive a notification to change delegation settings when transferring from another member | 5/2/2024 |
| Absence | Employees becoming eligible to use vacation will now receive an alert at the beginning of the month based on member selection | 5/9/2024 |
| Benefits | Employees with the Retiree Partner role have been assigned the Benefits Partner role on the relevant Retiree Organizations | 5/9/2024 |
| Compensation | The "Compensation Changes Report" report now includes a prompt to filter for primary position only | 5/9/2024 |
| Compensation | The "Compensation Plan Assignments with Actual End Dates" report now includes the UIN and a prompt to filter for primary position only | 5/9/2024 |
| Recruiting | Recruiting Partners can now add notes to Job Requisitions and Job Applications | 5/9/2024 |
| Payroll | The Save for Summer deductions for FY2025 are now loaded into Workday | 5/14/2024 |
| Compensation | Two new compensation statements are available for use outside of the regular September 1st merit cycle: Generic Compensation Statement - With Percentages Generic Compensation Statement - Without Percentages | 5/16/2024 |
| Benefits | The Hire - Dependent Coverage Begins benefit event now includes Basic Life to ensure that it switches to Employer Paid on the SGIP date | 5/23/2024 |
| Benefits | Working Graduate Fellows and Working Surviving Dependents can now enroll in the Deferred Compensation Plan | 5/23/2024 |
| Compensation | The report "In Progress Business Processes Impacting Merit" now includes a filter to only return Primary Position, and the Business Process Reason column has been added | 5/23/2024 |
| Payroll | The report "One-Time Payments" is now available to HR Contacts | 5/23/2024 |
| Staffing | New Workday feature "HR Hub" has been released and is available to HR Partners | 5/23/2024 |
| Benefits | When a Dependent's relationship is updated from Spouse or Stepchild to Ex-Spouse or Ex-Stepchild, Workers will now see a warning to update the address if needed | 6/6/2024 |
| Benefits | The Benefits section of the Worker Profile has a new tab for Dependent Details to allow benefit roles easier access to Dependent Verification information | 6/6/2024 |
| Payroll | Emolument: Graduate Tuition Waiver earning code will now be withheld at the required Supplemental 22% rate | 6/6/2024 |
| Recruiting | References to the Career worklet have been removed from notifications for the Job Application business process and updated for the Job Hubs | 6/6/2024 |
| Staffing | New Employees will now receive an email reminder 3 days after the hire date to begin completing assigned Onboarding steps | 6/6/2024 |
| Staffing | The Employee's I-9 login email will now specify that documents need to be presented on the first day of work even if they were uploaded during the I-9 workflow | 6/6/2024 |
| Staffing | The deadline to inquire into the issuance of a new SSN has been extended from 45 to 60 days in Guardian | 6/6/2024 |
| Staffing | Newly benefit-eligible Employees will receive the Benefit Start Date Additional Data Question in the Change Job business process | 6/6/2024 |
| Staffing | Benefits Partners will receive a To Do in Onboarding regarding SGIP for ACA eligible rehires | 6/6/2024 |
| Staffing | User will receive an error when using the No Show business process on Worker accounts that have an invalid Employee ID | 6/6/2024 |
| Payroll | The Biweekly Period Schedule has been updated to include CY2025 Pay Dates and Time Tracking dates | 6/11/2024 |
| Benefits | Benefit Group Eligibility Rules, Benefit Plan Year Definition, Health Plan Rates , and Insurance Rates for Long Term Disability (LTD) have been updated for FY2025 | 6/13/2024 |
| Payroll | The report "Find Timesheets" has been hidden as the Timesheet functionality is not used in Workday | 6/13/2024 |
| Staffing | When multiple Executive Approvers are assigned to an organization, all Executive Approvers will be required to approve select tasks to move the process forward | 6/13/2024 |
| Benefits | The Dependent Details tab in the Benefits section of the Worker profile now loads more quickly for Workers without Dependents | 6/27/2024 |
| Benefits | The Hartford no longer requires Evidence of Insurability (EOI) to enroll in Alternate Basic Life (ABL) | 6/27/2024 |
| Benefits | Superior Vision will now be known as Superior Vision by MetLife effective 9/1/2024 | 6/27/2024 |
| Benefits | ACA Measurement Configuration has been updated to calculate eligibility credited during FY2024 which applies to Open Enrollment for the upcoming plan year | 6/27/2024 |
| Benefits | Pre-Open Enrollment and Open Enrollment announcements in Workday will display to Employees in preparation for Open Enrollment | 6/27/2024 |
| Compensation | Request Compensation Change business process now allows a compensation amount of zero for additional jobs that are less than 4.5 months | 6/27/2024 |
| Staffing | The report "Business Process Events - Worker Staffing Details" has been updated to include prompts as well as columns for Company - Current and Company - Proposed | 6/27/2024 |
| Benefits | The Health Care Spending Account contribution limit has been increased to $3200 for FY2025 | 7/3/2024 |
| Benefits | Employees will now be required to provide Prior Place of Employment and Retirement Date (if applicable) if they indicate that they have participated or retired from any State Sponsored Retirement Program | 7/11/2024 |
| Compensation | The task "Compensation Review Process View Organization" is now available under the list of Merit Tasks in Merit Dashboard | 7/11/2024 |
| Compensation | Budget Partner Security Role now has edit access when reviewing the One-Time Payment details | 7/11/2024 |
| Recruiting | Six (6) new Disposition Reasons have been added to Job Application bp for use when a Candidate has withdrawn an application or declined an offer for various reasons | 7/11/2024 |
| Staffing | The report "View Open Positions" now includes a field for Days Vacant | 7/11/2024 |
| Staffing | The report "New Hire/Promotion/Transfer Within 6 Months" now includes fields for Employee Type and Location | 7/11/2024 |
| Payroll | Users will no longer be able to add inactive accounts during Assign Costing Allocation business process | 7/18/2024 |
| Payroll | The reduction in pay for a salaried Employee when utilizing unpaid time off now calculates with greater accuracy, reducing underpayments | 7/18/2024 |
| Payroll | The report "Business Process Events - Worker Staffing Details" has been corrected to include fields and prompts for Company-Current and Company-Proposed | 7/18/2024 |
| Recruiting | Managers are no longer notified when a Job Requisition Change process is completed or rescinded | 7/18/2024 |
| Recruiting | Candidate Readiness Statuses have been added for use on Candidate Pools for tracking purposes | 7/18/2024 |
| Staffing | The Hire reason "New Hire - Benefits at Hire" has been removed as the Benefit Start Date can be determined during Onboarding | 7/18/2024 |
| Staffing | The Change Job business process now includes the To Do: Update Faculty Tenure Status when an Employee goes from Staff to Faculty based on member selection | 7/18/2024 |
| Staffing | Current Company HR approval step will be required during Change Job Transfer to a different Company based on member selection | 7/18/2024 |
| Staffing | The report "New Employee Event Status Summary" has been updated to include a field for Benefits Eligibility | 7/18/2024 |
| Absence Management | Approval step for Request Leave of Absence will now route to the Department Head based on member selection | 7/25/2024 |
| Benefits | Benefits Partners will now receive the To Do "Send Notification of Change in Employment to TDA Vendors" to complete the Form (HR18) when a terminating Employee is enrolled in a TDA | 7/25/2024 |
| Benefits | Workers in the "Retiree (Retiring on 9/1)" and "Full Time Monthly 12 over 9 in SGIP Wait" Benefit Groups will now receive a critical validation message when enrolling in Medical Coverage without Basic Life. They will not be able to submit the enrollment without correcting elections to include Basic Life | 7/25/2024 |
| Benefits | The report "ACA Eligible Workers" has been updated to include fields for Total Weekly Benefit Hours and an indicator for Certified Other Med | 7/25/2024 |
| Compensation | The report "Costing Allocations for Worker Position" now includes a prompt for Employee Type | 7/25/2024 |
| Cross-Application Services | New report "My Expiring Scheduled Reports" is available to all users and returns scheduled processes set to expire in the next 10 days. The associated alert has been updated to provide instructions for managing scheduled reports | 7/25/2024 |
| Cross-Application Services | The report "Business Process Transactions of Type Awaiting Action" has been configured to return results for all business process types and updated to include fields for Worker, UIN, Terminated, Current Position ID, and Supervisory Organization | 7/25/2024 |
| Recruiting | The To Do "Get Approval for Proposed Offer" has been removed based on member selection | 7/25/2024 |
| Recruiting | Managers can no longer initiate Hire, Change Job, or Add Additional Job from Recruiting bp | 7/25/2024 |
| Recruiting | Notifications to Candidates dispositioned for "Does not meet required minimum job qualifications" on the Initial Review stage will be delayed one day | 7/25/2024 |
| Recruiting | New report "Recruiting Source Details for Other" is available to Recruiting Partners for reviewing additional text entered by Applicants when Other is selected as the Recruiting Source | 7/25/2024 |
| Recruiting | The report "Recruiting Sources by Supervisory Organization" has been updated to include text answers associated with the Other selection for Recruiting Source | 7/25/2024 |
| Staffing | The Employee and responsible HR Group will receive a notification 45 days prior to the I-9 Expiration date in Guardian | 7/25/2024 |
| Benefits | Employees enrolled in the Blue Cross Blue Shield of TX MM 65 Plus Medicare Advantage PPO and Medical - Academic Health Plan PPO Grad Plan insurance plans will no longer have a WebMD One SSO Link as members enrolled in these plans are not eligible for the WebMD service | 8/1/2024 |
| Benefits | The report "Medical Plan Discrepancies" now evaluates for Employees or Retirees enrolled in Medical but not Basic Life | 8/1/2024 |
| Recruiting | Managers are no longer notified when a job requisition is approved based on member selection | 8/1/2024 |
| Recruiting | Candidate Tags are available for use in Candidate Pools | 8/1/2024 |
| Recruiting | A new report, "Declined Offers", is now available for Recruiting Partners | 8/1/2024 |
| Staffing | Address Lookup now provides real-time address suggestions when entering Addresses in Contact Information | 8/1/2024 |
| Staffing | The Change Organization Assignments step now auto-completes in Staffing business processes | 8/1/2024 |
| Staffing | Managers and Management Chain are no longer able to initiate the following business processes: - Add Additional Job - Change Job - Correct Worker Start Date - Report No Show | 8/1/2024 |
| Staffing | The report "Employees with Employment End Dates" now has prompts for Company and End Date Ranges. A new daily alert will notify designated roles of upcoming Employment End Dates based on member selection | 8/1/2024 |
| Benefits | Employees & Pre-Employees adding a Dependent will now be required to add an address before they are able to submit | 8/8/2024 |
| Benefits | Benefit Event Due Dates will no longer appear in benefit event processes or inbox tasks. Submit- by dates will remain in tasks to inform Employees of the deadline for event submission | 8/8/2024 |
| Compensation | Budget Contact role now has access to initiate Default Compensation | 8/8/2024 |
| Compensation | New Work Period 9.5 Month starting August (August 1 - May 15) is now available | 8/8/2024 |
| Staffing | The Initiation step in Hire and Job Classification Change business processes now feature a Detail Card that includes Worker and/or recruitment information | 8/8/2024 |
| Staffing | The report "Location Directory" has been updated to return all addresses associated with a Location | 8/8/2024 |
| Benefits | New report "Possible Employees Missing ACA Offer" is available to Benefits Partners to identify Employees who may need ACA coverage manually entered | 8/15/2024 |
| Compensation | A Warning will alert users if the proposed Compensation is below the minimum for hourly positions or the FLSA threshold for salaried positions | 8/15/2024 |
| Compensation | The report "Compensation Changes" has been updated to include fields for FTE%, Annual Work Period, and Base Pay (Prorated) | 8/15/2024 |
| Payroll | The FY2025 wage limit for Optional Retirement Program (ORP) and Teacher Retirement System (TRS) is $345,000 | 8/15/2024 |
| Payroll | The report "Payroll Calculation Results - Earning Register" has been updated to include a checkbox for Supervisory Organization, and the prompts for Organization have been updated to run for Company or Supervisory Organization | 8/15/2024 |
| Recruiting | Recruiting Partners will now receive a Warning message when attempting to post a job before costing allocations have been assigned | 8/15/2024 |
| Staffing | The Assign Roles step in the End Contingent Worker Contract business process now routes to HR Partner or HR Contact based on member selection | 8/15/2024 |
| Staffing | The To Do "Enter Date of Death" located in the Termination business process now routes to HR Partner or HR Contact based on member selection | 8/15/2024 |
| Talent | The report "Worker Education" has been updated to filter by the highest degree received | 8/15/2024 |
| Payroll | New allowances are now available to support Peace Officer Incentive Grant Allowances: - Associate's Degree Incentive Grant - Peace Officer - Bachelor's Degree Incentive Grant - Peace Officer - Master's Degree Incentive Grant - Peace Officer - Intermediate Certification Incentive Grant - Peace Officer - Advanced Certification Incentive Grant - Peace Officer - Masters Certification Incentive Grant - Peace Officer | 8/22/2024 |