Payroll Learning Hub
Our Hub page brings Payroll content from across our site in to one central location. Use the tabs below to find specific learning materials.
| Topic |
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| Can I change my payroll deductions, direct deposit and tax withholdings in Workday? Yes. Workday lets you view and change information about your payment elections. |
| Can I see my paychecks in Workday? Yes. Workday calls paychecks payslips. You can view and print a copy of your payslip. |
| Can I set up multiple payroll direct deposit accounts? Yes. Employees can create up to five direct deposit accounts for their payroll earnings. |
| Topic |
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| Add Payroll Input by Worker This job aid outlines the various processes for a Payroll Partner to make a payroll input for an existing on-cycle payroll for a Worker. |
| Assign Costing Allocations This job aid outlines the process for a Payroll Partner, HR Contact, HR Partner or Budget Contact, Manager to edit existing costing allocations for a position and/or Worker as a stand-alone process. Member version: TAMU |
| Assign Pay Group This job aid details the process for a Payroll Partner or Payroll Administrator to assign a pay group to an Employee in Workday. |
| Change No Retro Prior to Date This job aid outlines the process for a Payroll Partner to change a Worker’s No Retro Prior to Date. |
| Complete Your W-4 (Onboarding) This job aid outlines the steps for an Employee to complete their Federal Tax Election Form W-4 in Workday during the onboarding process. |
| Correct ORP Employer Contributions This job aid details the process for a Payroll Partner to correct Optional Retirement Plan (ORP) Employer Contributions when an Employee moves from ORP to Teacher Retirement System (TRS). |
| Edit Your W-4 This job aid outlines the steps for an Employee to edit their Federal Tax Election Form W-4 in Workday. |
| From Paycheck to Payment Elections (Direct Deposit) This job aid outlines the process for an Employee to add payment elections after electing to receive a check rather than direct deposit during the onboarding process. |
| Identifying Emoluments When Employee Is Not Paid This job aid details activities for a Payroll Partner to identify emoluments on the current payroll when the Employee is not being paid. |
| Maintain Accrual This job aid outlines the process for an Absence Partner and/or Payroll Partner to maintain a time off accrual for an Employee to make adjustments to increase or decrease balances for grants, transfers, payouts, and longevity. |
| Maintain Worker Tax Treaties This job aid outlines the process for a Payroll Partner to enter and manage tax treaties for an Employee. |
| Managing Off-Cycle Payments Off-cycle payments are payments processed in Workday outside of the regularly scheduled, on-cycle pay run for the Worker. The purpose of this guide is to provide an overview of the various types of off-cycle payments that are possible in Workday and the process used to complete those payments. |
| Managing Your Bank Accounts This job aid outlines the activities for an Employee to add an additional bank account for use when electing direct deposit for payment and how to edit existing bank accounts in Workday. |
| Model My Pay This job aid outlines the process for an Employee to view an estimation of pay after applying hypothetical changes to taxes, earnings, and deductions. |
| My Save for Summer Balance Report This job aid outlines how to run the My Save for Summer Balance report in Workday. |
| Processing Error on Reversal Provides guidance to Payroll Partners for completing a Reversal for a Retro Assign Pay Group event in Workday |
| Topic |
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| Workday Payroll for Payroll Partners This course provides an overview of Workday Payroll and how you as a Payroll Partner will support Employees. |
| Topic |
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| Retro Event and End of Year Tax Reporting Workshop In this workshop, we discussed the overall payroll process and the major part Retro plays in this process. |
| Topic |
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| Costing Allocations This guide provides a brief overview of the Assign Costing Allocations business process |
| Longevity Pay Overview Longevity Pay is a form of compensation based on an Employee’s length of service. In Workday, an Employee’s Longevity Pay is based on their Job Profile and classifications while having an active status on the first day of the month. The calculated amount is determined by Longevity months, and costing is allocated in accordance […] |
| Managing Payroll Inputs Outlines the necessary background information for a Payroll Partner to add a Payroll Input in Workday |
| Payroll Reversals in FAMIS The purpose of this guide is to provide further information on the accounting impact of payroll reversals. Work with your payroll accountant to complete the entire process |
| Processing Arrears in Workday Describes the basic tools and understanding of how Arrears are processed within Workday |
| Reading Your Workday Payslip This guide provides an overview of the various components typically found on a payslip generated by Workday so you can use this data to make important decisions relating to payroll, insurance, and other benefits relevant to your employment |
| TRS Rate Change Analysis Report Provides details on how to use the custom report to analyze retro events that are impacted by the TRS rate change and require manual adjustments going forward |
| Understanding a Worker’s Pay Results Provides guidance on how a Payroll Partner accesses and navigates a Worker's Pay Results |
| Understanding the Pay Cycle Event Provides guidance and control of the production of the monthly and biweekly payrolls |
| Understanding Your Wage and Tax Statement (W-2) The purpose of this guide is to provide a basic overview of the W-2 and the various calculations used to provide the data Employees see in each box |
| Using Academic Pay Periods This guide provides an overview of Academic Pay Period, guidelines for how they should be used in Workday and guidelines for when needing to make changes to Academic Pay Periods for active Employees |
| Topic |
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| Assign Costing Allocations This video explains and demonstrates the Assign Costing Allocations business process in Workday. |
| Benefits and Pay Hub Workday has a new Benefits and Pay Hub. The new Hub provides a well-organized and central location for your benefits, pay, and compensation information and needs. Everything that you can do in the Benefits and Pay app separately can now be done in the Hub. One new feature is that benefit events in progress will notify you directly in the Hub, improving usability and efficiency. |
| HR Partner Hub Workday has a new HR Partner Hub. The new Hub provides a well-organized and central location for the HR Partner to view all the reports, metrics, and tasks they need to do their job. Visualizations derived from metrics allow the HR Partner to view what is going on at a glance. Reports help to track and follow events and all the business processes in between. And finally the best part, the HR Partner can view and take action on tasks directly from the Hub. |
| Model My Pay This video outlines the process for an employee to view an estimation of pay after applying hypothetical changes to taxes, earnings, and deductions. |
| Payroll Cost Transfer This video shows you how to complete a Payroll Cost Transfer (PCT), previously referred to as payroll correction, in Canopy. The basic functionality will be explained and demonstrated. |
| Request Compensation Change This video explains and demonstrates the Request Compensation Change business process to update an Employee’s compensation in Workday. |
| Request One-Time Payment This video explains and demonstrates the Request One-Time Payment business process in Workday. |
| Topic | Date | Date |
|---|---|---|
| Costing Allocations A comprehensive insight into costing allocations starting from the basics and covering sub-process, approvals, auditing reports, and specific scenarios with examples. |
October 27, 2021 | 2021/10/27 |
| Costing Allocations A comprehensive insight into costing allocations starting from the basics and covering sub-process, approvals, auditing reports, and specific scenarios with examples. |
October 30, 2024 | 2024/10/30 |
| Multiple Cost Center Approver (Routing) Join us for an overview of the recent updates made to the costing allocation business process with multiple cost center approver routing. This webinar will focus on scenarios with employees funded from multiple accounts. |
April 11, 2024 | 2024/04/11 |
| Payroll Reversals Overviews the Payroll Reversal task, provides a demonstration of the process and discusses important details such as impacts to FAMIS |
April 29, 2020 | 2020/04/29 |
| Preparing for Year-End Join us as we walk you through the keys to a successful Year-End. The Year-End process requires planning, preparation, analysis, and ensuring adjustments and corrections are completed within a specified timeline. This webinar will provide the tools available in Workday and the timeline of events for when all entries must be completed for creation and publication of the W-2s. |
November 01, 2023 | 2023/11/01 |
| Preparing for Year-End Join us as we walk you through the keys to a successful Year-End. The Year-End process requires planning, preparation, analysis, and ensuring adjustments and corrections are completed within a specified timeline. This webinar will provide the tools available in Workday and the timeline of events for when all entries must be completed for creation and publication of the W-2s. |
November 19, 2024 | 2024/11/19 |