The Courses page allows you to create new Online SCORM course listings to add to the TrainTraq catalog. Online SCORM courses are courses that are SCORM-compliant Web-based Trainings (WBT). Only the Training Admin can create an Online SCORM course listing in TrainTraq and upload WBTs to the Online SCORM course listing. This page provides steps to creating a new Online SCORM course, and uploading an updated online SCORM course to an existing course listing.
Before you begin
If you are developing a WBT or intend on purchasing a WBT from a vendor, contact your System member’s designated Training Contact for approval and your System member’s requirements, and review the following WBT Requirements before you develop or purchase training from a vendor.
Helpful Terms
Before you add a new course, it is helpful to understand the fields you are required to fill out during the process. Below is a general breakdown of the fields seen on the General Info tab when adding a new Online SCORM course.
Course Name: A unique, descriptive name for the course.
Course Type: This field indicates whether the course is In Classroom, In Classroom (Legacy), Online SCORM, Online External, or Other. For additional information on the different course types, refer to the Course Types help topic. For courses developed in an authoring tool such as Articulate, choose Online SCORM.
Course Category: Used for reporting purposes by Employee & Organizational Development at Texas A&M University. Designed for In Classroom Courses, and used to designate the primary classification for a course. A Course can belong to only one category.
Owning TAMUS Member: Indicates the workstation who owns and maintains the course.
Owning Node: Designates the owning Adloc for the course. In TrainTraq’s registration system, a node ADLOC is an ADLOC that offers In Classroom training. All ADLOCs can potentially be node ADLOCs.
Default Fee Structure: This is only relevant to In Classroom courses.
Keep Course Private to Workstation: This checkbox should only be selected if the course should not be made available to other System Members—generally when it is so specific to your workstation’s processes that it is unhelpful to anyone outside of your workstation, or when the training course was purchased from a vendor as an individual site license that prevents you from sharing the course Systemwide.
Status: This field will initially be disabled. Once the course is created, it will be placed in Review status until a Training Administrator switches it to Active.
System Requirement: This field is used to designate that a course is required for A&M System employees. It can be set only by a System-level Training Administrator.
Allow External Gateway Users: This checkbox is used to designate that an online course is available to users who are not A&M System employees. It only applies to certain types of online courses and can only be set by System-level Training Administrators.
System Owned: This checkbox is disabled as it is only intended for use by the System Offices Training team.
CEU: This field designates the approved CEUs for the course. If none are approved, enter 0.
CPE: This field designates the approved CPEs for the course. If none are approved, enter 0.
Course Contact Email: This field designates the primary contact for this course. The Course Contact Email will be displayed on the Course Details page for the course.
Course URL: This field indicates the URL of an Online External course. This field should be left blank for Online SCORM courses.
Survey URL: This field indicates the URL of a course’s online survey, if applicable. When entering the URL, you must include either http:// or https:// at the beginning of the URL.
CIS Course Code: This field indicates the code used to identify a Workstation M (Texas A&M University) course that is also entered in the Employee & Organizational Development team’s CIS Course Registration System. For most System Members, this field should be left blank.
Description: This field should be used to describe the course and its intended audience. Additionally, the description should include words that can help users find the course when using the Course Search feature.
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Uploading a New Online SCORM Course
To create a new Online SCORM course:
- Hover over the Search tab and click Courses. The Course Search page displays.
- Click the Create Course button located below the “Filter results by:” section. The Course Management page displays.
- Complete the Course Name field.
- Select Online SCORM from the Course Type drop-down menu.
- Your workstation should be selected for the Owning TAMUS Member. If you are a Training Admin for more than one workstation, select the proper workstation from the drop-down menu.
- Select Owning Node if applicable.
- If you do NOT want the course available to anyone other than employees of the owning workstation, select the Keep Course Private to Workstation checkbox.
- Enter the appropriate credit amounts into the CEU and CPE fields.
- Enter the appropriate address into the Course Contact Email field.
- If the new course has a survey associated with it, enter the URL into the Survey URL field.
- If the course being added is also entered into the CIS Registration System at TAMU, enter the appropriate code into the CIS Course Code field.
- Enter a detailed description of the course into the Description field.
- Once all information is entered, click the Save button at the bottom of the page. This saves the course details entered and the Notification Rules tab becomes available.
- Click the Notification Rules tab. The Course Notification Rules are displayed, including separate tabs for Faculty, Staff, and Students.
- Edit the Course Notification Rules as appropriate.
- Click the SCORM Upload tab.
- Click the Choose File button to locate and select your file. (It will be a zip file.)
- Once you have your file selected, click Import Course.
- You’ll be prompted to confirm you want to release the content for use. Select Yes.
- To preview the course after you upload a new version, select the General Info tab, then select the Preview Course button at the bottom of the page. NOTE: If your course doesn’t display properly in the preview mode, refresh the page.
Completing the steps above creates the new course and places it in “Review” status. This allows you to review the details entered and make sure your course is working properly prior to making it available to employees. Once you are ready to make your course available in the catalog, return to the General Info tab, click Edit, select Active in the Status field, and then click the Save button.
NOTE: If you would like your course to be automatically assigned, one or more Assignment Rules will need to be created. Please contact TrainTraqHelp@tamus.edu for additional information.
Uploading an updated online SCORM course to an existing course listing
As a Training Admin:
- Hover over the Search tab and click Courses. The Course Search page displays.
- Search for your course by entering the title or the course number. Click Search.
- Click on the title of the course. The Course Management page appears.
- Click the SCORM Upload tab.
- Click the Choose File button to locate and select your file.
- Once you have your file selected, click Import Course.
- You’ll be prompted to confirm you want to release the content for use. Select Yes.
- To preview the course after you upload a new version, select the General Info tab, then select the Preview Course button at the bottom of the page. NOTE: If your course doesn’t display properly in the preview mode, refresh the page.