Payroll Cost Transfers (PCTs) allow departments to initiate a correction for an existing payroll item. PCTs are created per employee and pay period and may only be created for the current and immediate prior fiscal years. PCTs only change the accounts to which the payroll has been charged; the total payment to the employee is never changed. PCTs are created and routed through the original and correcting departmental routing and approval paths, as well as the departmental routing associated with the adloc of the employee seeking the required electronic approvals. On submission into routing, a temporary encumbrance is created on the correcting account(s). Upon final approval by the PCT Processing Office, the requested corrections are posted to FAMIS, and the temporary encumbrance on the correcting account is released.
PCTs are reflected in Pay History (Payroll Detail in FAMIS and Canopy). There are three possible statuses:
- CN: PCT was canceled before final approval was obtained.
- IP: PCT is currently routed for approval; temporary encumbrance is in place on correcting account(s).
- CO: PCT has received final approval. The original account or accounts have been credited, the new account(s) have been debited and the temporary encumbrance has been reversed.
PCTs are initiated through Canopy (Payroll > Payroll Cost Transfer > PCT Worksheet).
PCTs can initiate corrections across system members.
Additional information about TDPs is available in the Canopy PCT – Payroll Cost Transfers Quick Guide.