- All fields with an asterisk are required for the transaction(s) to process.
- Record length is 150 for the batch header transaction ($$#).
- Record length can be 150 or 230 for the 06X transaction.
Header Record
This must be the first record in the file.
| FIELD NAME | FORMAT | REQ | COL | DESCRIPTION |
| Transaction Code | A3 | * | 1–3 | Value: $$# |
| Batch Reference | A6 | * | 4–9 | 6-character batch reference that has been approved by FAMIS for this process. The format may be AAANNN or AAAANN. Certain combinations are reserved for FAMIS and may not be used in a data feed. |
| Batch Date | N8 | 10–17 | Current date in YYYYMMDD format. Must be in the current processing month | |
| Batch Description | A35 | * | 18–52 | Description of batch |
| List Option | A1 | * | 53 | Y – program will list transactions N – program will not list transactions ** N is the typical value |
| User Code | A2 | * | 54–55 | Value: AP |
| Transaction Count | N5 | 56–60 | # of transactions in batch (optional) | |
| Transaction Amount | N9.2 | 61–71 | Total amount of transactions in batch. Right justify, zero fill, decimal is implied as the last two digits (e.g., $456.22 should be coded as 00000045622 (optional) | |
| Blank | A12 | 72–83 | Blank | |
| Bank | A5 | * | 84–88 | Any valid bank |
| Hold Flag | A1 | * | 89 | Value: N |
| Accounting Feed Flag | A1 | * | 90 | Value: Y |
| Voucher Feed Flag | A1 | * | 91 | Value: Y* |
| Accept Balance Flag | A1 | * | 92 | Value: Y |
| Override Budget Flag | A1 | * | 93 | Value: Y or N (default – Y if blank) |
Transaction Record
This record is used to put a vendor on state hold and also to release a vendor from state hold.
Only the Agency issuing the hold can release the hold. A hold record in FAMIS must exist to use the release fields.
Transaction Record 129
| FIELD NAME | FORMAT | REQ | COL | DESCRIPTION |
| Transaction Code | A3 | * | 1–3 | Value: 129 |
| Vendor ID | A11 | * | 4–14 | FAMIS vendor ID – refer to the FAMIS Vendor Information Manual for detailed information on establishing a vendor ID |
| TINS Hold Flag | A1 | * | 16-16 | Y – put the vendor on hold N – release the vendor from hold |
| Send to TINS | A1 | 15 – 15 | Y to send hold or release to TINS | |
| Hold Reason | A3 | * | 17 – 19 | Required to put a vendor on hold; must exist at the state (TINS) |
| Agency issuing Hold | A3 | 20 – 22 | Agency issuing the hold (required for hold) | |
| Effective Date | A8 | 23 – 30 | Date hold is effective in YYYYMMDD format (required for hold) | |
| Liability Amount | A13 | 31 – 43 | Amount the vendor owes the agency. Right justify, zero fill, decimal is implied as the last two digits (e.g., $456.22 should be coded as 00000045622) (required for hold) | |
| Release Flag | A1 | 44 – 44 | Y – release the hold | |
| Release Date | A8 | 45 – 52 | Release date in YYYYMMDD format) (required for hold) | |
| Note | A50 | 53–102 | Notes (does not get sent to TINS) |
FAMIS_INTERFACE_Feed-Vendor-TINS-Hold.docx