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Home / Services and Requests / Interface – File Feeds / Disbursements File Layout

Disbursements File Layout

Note: For both the header and the transaction records,

  • All fields with an asterisk (*) are required for the transaction(s) to process.
  • Record length is 150.

Header Record

This must be the first record in the file.

FIELD NAMEFORMATREQCOLDESCRIPTION
Transaction CodeA3*1–3Value: $$#
Batch ReferenceA6*4–9Six-character batch reference that has been approved by FAMIS for this feed. The format may be AAANNN or AANNNN. Certain combinations are reserved for FAMIS and may not be used in a data feed.
Batch DateN8 10–17Current date in YYYYMMDD format.  Must be in the current processing month.
Batch DescriptionA35*18–52Description of batch.
List OptionA1*53Y: program will list transaction
N: program will not list transactions
**N is the typical value, but Y will provide more detail on the printed report.
User CodeA2*54–55Value: FA
Transaction CountN5 56–60# of transactions in batch (optional)
Transaction AmountN9.2 61–71Total amount of transactions in the batch. Right justify, zero fill, decimal is implied as the last two digits (e.g., $456.22 is coded as 00000045622) (optional).
BlankA12 72–83Blank
BankA5*84–88Any valid bank
Hold FlagA1*89Value: N
Accounting Feed FlagA1*90Value: Y
Voucher Feed FlagA1*91Value: Y*
Accept Balance FlagA1*92Value: Y
Override Budget FlagA1*93Value: Y or N (default – Y if blank)

Transaction Record

This format is used for all remaining records in the file.

FIELD NAMEFORMATREQCOLDESCRIPTION
Transaction CodeA3*1–3Value: 04X where X is
0–5 – User Defined
6–9 – Reserved for FAMIS processing
AccountA6*4–9Six-digit account to disburse from
Sub CodeA4*10–13Four-digit subcode
Ref 1A7 14–20Disbursement reference
Trans DateN8*21–28Format YYYYMMDD (will default to current date if not filled in)
DescA35*29–63Transaction description
Trans AmountN9.2*64–74Amount of Transaction, right justify, zero fill, decimal is implied as last two digits (e.g., $456.22 coded as  00000045622).
D-C-IndicA1*75D – Debit (default)
C – Credit
Ref-2A7 76–82Optional reference number
Card-IDA11 83–93Blank
Ref-3A7 94–100Optional reference number
Ref-4A7 100–107Optional departmental reference
Support AccountA5*108–11200000 if not using support accounts
BankA5*113–117Bank Account
Encumbrance ObjectA4 118–121Four-digit subcode

FAMIS_INTERFACE_Feed-Disbursement

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