Note: For both the header and the transaction records,
- All fields with an asterisk (*) are required for the transaction(s) to process.
- Record length is 150.
Header Record
This must be the first record in the file.
| FIELD NAME | FORMAT | REQ | COL | DESCRIPTION |
| Transaction Code | A3 | * | 1–3 | Value: $$# |
| Batch Reference | A6 | * | 4–9 | Six-character batch reference approved by FAMIS for this feed. The format may be AAANNN or AAAANN. Certain combinations are reserved for FAMIS and may not be used in a data feed. |
| Batch Date | N8 | 10–17 | Current date in YYYYMMDD format. Must be in the current processing month. | |
| Batch Description | A35 | * | 18–52 | Description of batch. |
| List Option | A1 | * | 53 | Y – program will list transactions N – program will not list transactions ** N is the typical value, but Y will provide more detail on the printed report. |
| User Code | A2 | * | 54–55 | Value: FA |
| Transaction Count | N5 | 56–60 | # of transactions in batch (optional) | |
| Transaction Amount | N9.2 | 61–71 | Total amount of transactions in batch. Right justify, zero fill, decimal is implied as the last two digits (e.g., $456.22 is coded as 00000045622) (optional) | |
| Blank | A12 | 72–83 | Blank | |
| Bank | A5 | * | 84–88 | Any valid bank. |
| Hold Flag | A1 | * | 89 | Value: N |
| Accounting Feed Flag | A1 | * | 90 | Value: Y |
| Voucher Feed Flag | A1 | * | 91 | Value: Y* |
| Accept Balance Flag | A1 | * | 92 | Value: Y |
| Override Budget Flag | A1 | * | 93 | Value: Y or N (default Y if blank) |
Transaction Record
This format is used for all remaining records in the file.
| FIELD NAME | FORMAT | REQ | COL | DESCRIPTION |
| Transaction Code | A3 | * | 1–3 | Value: 03X where X is 0–7 – Regular cash receipts 8 – Payroll interpart transfers 9 – Interpart IDTs |
| Account | A6 | * | 4–9 | Six-digit Debit account |
| Sub Code | A4 | * | 10–13 | Four-digit Debit subcode |
| Ref 1 | A7 | 14–20 | Optional reference number | |
| Trans Date | N8 | * | 21–28 | Format YYYYMMDD (will default to current date if not filled in) |
| Desc | A35 | * | 29–63 | Transaction description |
| Trans Amount | N9.2 | * | 64–74 | Amount of Transaction, right justify, zero fill, decimal is implied as last two digits (e.g., $456.22 coded as 00000045622). |
| D-C Indic | A1 | * | 75 | D – Debit C – Credit |
| Ref-2 | A7 | 76–82 | Optional reference number | |
| Card-ID | A11 | 83–93 | Blank | |
| Ref-3 | A7 | 94–100 | Optional reference number | |
| Ref-4 | A7 | 101–107 | Optional departmental reference | |
| Debit Support Account | A5 | * | 108–112 | 00000 if not using support accounts |
| Bank | A5 | * | 113–117 | Any valid bank |
| Cost Ref 1 | A7 | 118–124 | Blank | |
| Cost Ref 2 | A7 | 125–131 | Blank | |
| Cost Ref 3 | A7 | 132–138 | Blank |
FAMIS_INTERFACE_Feed-Receipt.docx