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The Annual inventory process has put pressure on the FAMIS fixed asset module and exposed a performance weakness that is locking the FAMIS fixed asset table and causing some users to have their sessions timeout. The weakness is related to the new technology platform. A change is being deployed tonight that is expected to improved the situation
Home / Core Concepts / Core Concept: Program Cost Account Profiles (PCAs)

Core Concept: Program Cost Account Profiles (PCAs)

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The Uniform Statewide Account System (USAS) uses Program Cost Account Profiles (PCAs) to track revenues and expenditures for agency goals, objectives and strategies, as well as administrative and support costs and other activities. PCAs infer the agency’s Strategic / Program Structure. For institutions of higher education, National Association of College and University Business Officers (NACUBO) must be inferred on the 26 profile since it cannot be manually entered in transaction entry.

PCA Creation Parameters

For all transactions that are sent to the USAS, FAMIS builds the PCA for each specific account and subcode combination based on:
• The USAS Strategy Table (Screen 840),
• The Account Function Attribute (Screen 6), and
• The NACUBO Function Values chart.

The strategies are created and maintained on FAMIS Screen 840 and are both member- and fiscal year–specific. Each member is responsible for the maintenance of this table. If FAMIS does not find a match on Screen 840, a default PCA (89010) is used.

Screen 840 – Maintain USAS Strategy Table

Screen capture of FAMIS Screen 840, Maintain USAS Strategy Table, with item highlighted
F0013 Please enter desired modifications
  840 Maintain USAS Strategy Table                               11/28/22 15:50
                                                                  FY 2023 CC 02
  Screen: ___  Appropriation Year: 2023  Starting High Acct: ______

       Acct   Acct  S/C  S/C
  F    Low    High  Low  High   Goal Obj  Strat          Description
  _   011176 011176 5920 5920   1701 2701 3708   TPEG__________________________
  _   011180 011180 5301 5301   1702 2702 3713   TUITION REVENUE BONDS_________
  _   120000 120499 1000 1105   1701 2701 3701   OPERATIONS SUPPORT____________
  _   120000 120499 1110 1526   1701 2701 3701   OPERATIONS SUPPORT____________
  _   120000 120499 1580 1779   1701 2701 3701   OPERATIONS SUPPORT____________
  _   120000 120499 1781 1798   1701 2701 3701   OPERATIONS SUPPORT____________
  _   120000 120499 1800 1800   1701 2701 3701   OPERATIONS SUPPORT____________
  _   120000 120499 1900 1900   1701 2701 3701   OPERATIONS SUPPORT____________
  _   120000 120499 1906 1906   1701 2701 3701   OPERATIONS SUPPORT____________
  _   120000 120499 1909 1910   1701 2701 3705   OPERATIONS SUPPORT - GIP______
  _   120000 120499 1920 1920   1990 2990 8903   OPERATIONS SUPPORT - FICA_____
  _   120000 120499 1926 1940   1701 2701 3701   OPERATIONS SUPPORT____________
  _   120000 120499 1945 1945   1701 2701 3706   OPERATIONS SUPPORT - WCI______
  _   120000 120499 1950 1954   1980 2980 3980   OPERATIONS SUPP-LEAVE ASSESS__
  ********** More Data -- Press  to View ********
Enter-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12---
      Hmenu Help  EHelp

FAMIS then uses the following parameters to convert the NACUBO function to the final digit of the PCA:

Screen capture of NACUBO function values for final PCA digit conversion

So, for example, the NACUBO function for TAMU Account 120001 is 35:

Screen 006 – SL 6 Digit Account (FSA)

Screen capture of part of FAMIS Screen 006, SL 6 Digit Account (FSA), with Function field highlighted
006 SL 6 Digit Account (FSA)                                   11/28/22 17:18
                                                                   FY 2023 CC 02
   Screen: ___  Account: 120001 0001 PRESIDENT'S OFFICE
                                                               Panel: 01 More >>
 Account Title: PRESIDENT'S OFFICE_________________ SA create enable: Y  SRS: N
   Resp Person: 521004221 BANKS, MARGARET K           Old Acct: 10200__________
         ABR Rule: 001        Map Code: 12000  Reporting Group: __   Covid: _
 Bottom Line Cntl: Y    Deflt Cat Cntl: R   Deflt  Cat Tol Pct: _______
   AFR Fund Group: 10       Fund Group: FG      Sub Fund Group:     Sub-Sub: __
 Year-End Process: F     Year-End Acct: __________    Function: 35  Sub-Fun: __
     Default Bank: 73001      Override: Y     Proj FYTD End Mo: 08 Aux Code: ___
  Alternate Banks: *****  _____  _____  _____  _____  Security: ______

In Screen 840 for salaries (subcodes 1110 through 1526), the Strategy is 3701. Using the conversion code for NACUBO function 35, the PCA for these charges is 37016. FAMIS Screen 991 displays the calculation:

Screen 991 – USAS PCA Calculation

Screen capture of FAMIS Screen 991, USAS PCA Calculation, with Salaries strategy and PCA column hightlighted
991 USAS PCA Calculation                                       11/28/22 17:26
                                                                  FY 2023 CC 02
  Screen: ___ Account: 120001 00000 1110    PRESIDENT'S OFFICE
   Appropriation Year: 2023  Actual Fiscal Year: 2023
                                              Function: 35
  Object
   Code              Description              Goal Objective Strategy  PCA
 ------- -----------------------------------  ---- --------- -------- -----
   1410  Salary-Faculty-Teaching              1701    2701     3701   37016
   1510  Salary-Professional-Administrative   1701    2701     3701   37016
   1910  Employee Insurance Payments          1701    2701     3705   37056
   4010  Supplies - Office General            1980    2980     3980   39806
   1110  Sal-Admin - Professional             1701    2701     3701   37016








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