Notifications

Time and Effort produces the following system-generated notifications.  All notifications are sent via email.

1. Each Monday evening a scheduled task runs and produces emails letting employees or managers know that they have pending documents in their Time and Effort Inbox.
2. Each Monday evening a scheduled report is mailed to any Time and Effort departmental administrators letting them know that they have documents that are not in a completed status.  These documents require some action.  (Internal note, this report is sent from reporting services – SSIS).
3. When documents are rejected an an email stating that the document has been rejected is sent to:
   • The person who rejected the document (usually the employee)
   • The manager of the document (the manager of the employee)
   • The departmental administrator of the document.
   • SSO Contacts setup for TE-SYS-CONT Contact Type, for the workstation of the document.
4. When documents are confirmed.
   • The confirming employee receives an email.
   • The manager of the confirming employee will receive an email
5. When documents are released from administrative review (Admin verification is completed), or if the document has been on hold and it is returned to open status.
   • The employee will receive an email if they are set to self-certify
   • The manager of the employee will receive an email if the employee is NOT a self certifying employee.
   • Note (Departmental administrator used to receive a .CC copy for these actions.  This feature was turned of in the spring of 2011.
6. When documents are not certified or out of compliance
   • Starting on day 25 of the certification period, administrators, department heads, deans/equivalents, and CROs/equivalents are notified of documents that are behind schedule.
   • See the Certification Notification Timeline for more information.

Notifications are sent the employee’s business e-mail address as maintained in SSO or HRConnect.  This email address can be updated in SSO or in HR Connnect.