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Why does an employee’s “% for the Month” value not equal the percentage of gross pay (s)he was paid on an account?
Time & Effort displays many of its percentages as full-time equivalency (FTE) percentages, including those shown on the Employee Account Details screen. For example, consider a simple case: An employee makes [...] See the full answer
The percentages on my time and effort report aren’t correct. What causes this?
Check for pay rate, percent effort, and account distribution changes during the certification period. Account percentage calculations are based on Units, a salaried employee's full-time equivalent (FTE) percentage. For hourly employees, [...] See the full answer
Certification Out of Compliance Reports
If you receive an Out of Compliance Report in your e-mail inbox the following information may be helpful to you. What Out of Compliance Report is a report of employees who [...] See the full answer
What does the Self Certification setting Self Certify denied due to legacy status in the pre-Workday database mean?
This Self Certification setting means that the employee's Self Certification status was overridden to No in BPP prior to December, 2017. If you change the setting to "PI Eligible" in Time [...] See the full answer
Why does a certification document not contain all time for an employee?
As explained in the Certification Documents help document, a certification will be created for a given employee (by UIN), position (BPP PIN), and administrative location (BPP Adloc) when: At least some [...] See the full answer
Who is subject to FCOI disclosure rules?
In the summer of 2012, as a result of several changes in federal law and other factors, the Texas A&M University system adopted new policies in regards to disclosure and training [...] See the full answer
How do I find the account responsible person?
The account responsible person comes from the screens 6 and 9 in FAMIS (for SL accounts), and from screen 52 for support accounts.
When do payroll corrections that we have made make it into Time and Effort?
On the night of the 10th of every month, all payroll data from the prior month is collected and posted into Time and Effort. Note on TAMRF payroll data: TAMRF payroll [...] See the full answer
When do payroll corrections impact existing documents?
Data from the payroll systems is loaded to the Time and Effort system monthly.
If those payroll files contain payroll corrections for prior periods, those prior period documents will be updated as part of the monthly payroll file load.
What happens to rejected documents?
When a document is rejected, the user selects a reason as to why he/she feels the certification document is not correct. The user can select from pre-written choices or simply add [...] See the full answer
If a faculty member (user) leaves during a reporting period, will the report be forwarded to the Department Head?
The document is not exactly forwarded, but the supervisor/manager of the PIN of the faculty member has rights to certify the document(s). So, assuming the faculty member was marked for self [...] See the full answer
How can administrators monitor documents?
There are two ways now for all administrators to monitor the status of all certification documents. The first way is in the program T&E itself by going to the FIND DOCUMENTS [...] See the full answer
How are supervisors/PIs notified when administrative review is complete?
Currently there is no direct notification when an administrator releases a from administrative review.
PIs/Supervisors will be notified as part of the weekly notification that there are documents in their inbox.
How are departmental admins notified when documents are ready for review?
Every Monday night, Departmental Administrators are notified via e-mail with an attached PDF report. This PDF report contains a listing of documents that need some sort of action. Action items are Certification Documents that are in the following statuses: Hold, Pending, Rejected, Pending Admin Verification
What happens when a document is placed on hold?
Nothing really happens to documents on hold. They are waiting to be corrected. When payroll corrections come through that impact the certification document, the document will be placed back in open [...] See the full answer
What does ‘Cancel Document’ Mean?
The Cancel document feature is currently reserved for Central administrators. This feature should be rarely used, and is thus left only for central administrators. Canceled documents are removed completely from work [...] See the full answer
A document was just created for a prior cert period – Why?
Sometimes documents are created after the certification period is open because the account has recently been marked for as an account that requires certification. Check with the FAMIS or EPIK account [...] See the full answer
Can an administrator assign supervisors/managers in other ADLOC departments?
Yes, the administrators can assign supervisors/managers in other ADLOC departments if that administrator has access in SSO to do so. However, the approval process of the certification document is PIN based. So, whoever is “over” that PIN, has control of that certification document.
Where does the effort data come from?
The data on the Certification Documents comes from the Texas A&M University System's payroll system (BPP). All institutional base pay is collected from that system and loaded into the time and [...] See the full answer
When is certification required?
The federal government requires an effort report when an individual is compensated by, or has agreed to contribute time to, a federally sponsored project. All faculty and staff (professorial, exempt and [...] See the full answer