FAMIS uses a 3-digit transaction code to determine how transactions are processed. The last digit is often used as a reference to further describe the transaction.
The exception is a full 3-digit code used to indicate special processing. Many of these codes are used for budget transactions, encumbrances and beginning balances.
Learn more –
Financial Accounting
02x – Budgets (Screens 10, 10A, 10B, 10C, 10D)
| 020 | Original Budgets & Original Budget Corrections | Special FAMIS Processing |
| 021 | Revised Budgets (General) | Special FAMIS Processing |
| 022 | Budget Transfers | Special FAMIS Processing |
| 023 | Base SL to SA (Original) (Screen 10A only) | Special FAMIS Processing |
| 024 | Base SL to SA (Revised) (Screen 10A and Screen 53 only) | Special FAMIS Processing |
| 025 | SA to SA (Within SL Only) (Screen 10A only) | Special FAMIS Processing |
| 027 | Begin Year Budget Forward | Special FAMIS Processing |
03x – Receipts (Screen 12)
| 030 | Regular Cash Receipts (Dept. Sales, Payments to Clearing Accts) | User Defined |
| 031 | Investment Earnings | User Defined |
| 032 | Gifts | User Defined |
| 033 | Miscellaneous Receipts | User Defined |
| 034 | Cashiers – Vault Entries | User Defined |
| 038 | Payroll Interpart Transfers | Assigned by FAMIS |
| 039 | Equity Transfer Receipts – Interpart IDTs – Credit to One Part, Disbursement to Other. Receipt of funds via equity transfer from Members to System for share of benefits paid by System | Assigned by FAMIS |
04x – Disbursements (Screen 13)
| 043 | Miscellaneous Disbursements | User Defined |
| 044 | Cashiers – Vault Entries | User Defined |
| 045 | Miscellaneous Cash Disbursements (Travel Advance, Work Funds) | User Defined |
| 046 | Change of Source of Funds | Assigned by FAMIS |
| 047 | AP Check Voids | Assigned by FAMIS |
| 048 | AP Disbursements | Assigned by FAMIS |
| 049 | Payroll Disbursements, Equity Transfer Disbursements | Assigned by FAMIS |
05x – Encumbrances (Screen 11)
| 050 | Previous Year(s) Encumbrances | Special FAMIS Processing |
| 051 | Salary Encumbrances | Assigned by FAMIS |
| 054 | Requisition | Assigned by FAMIS |
| 055 | Purchase Order | Assigned by FAMIS |
| 057 | Encumbrance Begin Year Carry Forward | Special FAMIS Processing |
| 058 | Regular Encumbrance | User Defined |
| 059 | Current Year Encumbrances (budget check, regardless of flags) | Special FAMIS Processing |
| E5x | Blanket Wage Encumbrances | Assigned by FAMIS |
06x – Journal Entries (Screens 14, 14A, 25, 35, 36, 37, 85, 86)
| 060 | Real Journal Entries | User Defined |
| 061 | JE for IDTs | Assigned by FAMIS |
| 062 | JE for Cash Sales/Payments on Receivables (overrides freeze) | Assigned by FAMIS |
| 063 | JE from Student Feeds | Assigned by FAMIS |
| 064 | JE from Payroll Feeds | Assigned by FAMIS |
| 065 | JE from Accounts Receivable (create receivable) | Assigned by FAMIS |
| 066 | JE from Fixed Assets (capitalization, etc) | Assigned by FAMIS |
| 067 | JE from LMS (Loan Management System) | Assigned by FAMIS |
| 068 | JE from Accounts Payable (setting up liabilities) | Assigned by FAMIS |
| 069 | Compound Journal Entries (system controlled) | Assigned by FAMIS |
| 06A | JE for Concur Purchasing Card Entries | Assigned by FAMIS |
| 06C | JE for Concur Travel Card Entries | Assigned by FAMIS |
| 06S | JE for Concur State Reimbursement Entries | Assigned by FAMIS |
09x – Beginning Balances, Bank Transfers (Screen 15)
| 090 | Bank Transfers | Special FAMIS Processing |
| 098 | Beginning Balances | Special FAMIS Processing |
A/P Voucher
14x – Regular Vouchers (Screens 104, 111, 112) (Invoicing Screen 345)
| 140 | Regular Vouchers | User Defined |
| 141 | Regular Vouchers | User Defined |
| 142 | Produce Separate Checks for Vouchers | User Defined |
| 143 | State Travel Vouchers | Special FAMIS Processing |
| 147 | Revolving Vouchers | Special FAMIS Processing |
| 148 | Change Source of Funds | Assigned by FAMIS |
| 149 | Force Separate Check | Special FAMIS Processing |
15x – Credit Memos (Screen 112, 108) (Invoicing Screen 340)
| 151 | Regular Credit Memo | User Defined |
| 152 | Regular Credit Memo | User Defined |
| 159 | Forces Separate Credit Memo (only matches when used on same voucher as charges) | Special FAMIS Processing |
16x – Prepaid Vouchers (Screens 109, 112) (Invoicing Screen 345)
| 160-164 | Prepaid Voucher (Regular) with reconciliation | User Defined |
| 165 | Prepaid Voucher with NO reconciliation (does a JE to cash voucher clearing and does not affect the bank) | Assigned by FAMIS |
| 166 | Prepaid Voucher with NO reconciliation (offset to the bank) | Assigned by FAMIS |
| 167 | Prepaid Revolving Voucher | Assigned by FAMIS |
| 169 | Prepaid Cash Voucher | User Defined |
17x – Prepaid Credit Memo (Screen 112, 116) (Invoicing Screen 340 and 345)
| 170-174 | Prepaid Credit Memo with reconciliation | User Defined |
| 176 | Prepaid Credit Memo with NO reconciliation (no offset to the bank) | User Defined |
| 175 | NOT USED | User Defined |
| 177-179 | Prepaid vouchers with reconciliation | User Defined |
FAMIS_REF_TOOLS_TransactionCodes.docx