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Managing Your Bank Accounts and Payment Elections

Last updated on September 20, 2025

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This job aid outlines the activities for an Employee to manage bank accounts and their payment elections, or how they receive their paycheck outside of Workday

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Prerequisites

You must have already completed onboarding. If you are trying to add a bank account or make payment elections during the onboarding process use the Onboarding job aid.

Important Information

  • Payment Elections is the term used by Workday to refer to your preferences for receiving earnings (Payroll) and reimbursement (Expense).
  • Bank accounts you would like to have available as options for direct deposit must first be added in the Accounts section of your payment elections in Workday.
  • You can distribute funds across multiple bank accounts (up to five). You may add up to five accounts for the Payroll type, but only one account for Expenses.

Getting Started

Navigate to Payment Elections

  1. From the Workday Home Page, select Menu > Benefits and Pay.
    selecting the benefits and pay hub from the menu
  2. Select Payment Elections.payment elections button

Manage Bank Accounts

Follow the appropriate section to add or edit a bank account. If you need to use multiple bank accounts, be sure all accounts are listed in the Accounts section of the page.

Add a Bank Account

  1. Under Accounts, select Add.where to add an account on payment election page
  2. In the Account Information section, enter the following information:
    • Account Type. Select Checking or Savings.
    • Routing Transit Number. This is a nine digit number found on a check, deposit slip, or in your online banking information.
    • Account Number. This is located on a check, deposit slip, or in your online banking information.
    • Bank Name. This is the name of your bank (e.g., Bank of America).
    • Account Nickname. Workday Services recommends you use this to distinguish between accounts.

Account information fields including routing transit number, bank name, account type and account number

Note: The Bank Identification Code field will not be used at this time.

  1. Select OK. The new bank account now appears in the Accounts section.

Edit Existing Accounts

  1. Under Accounts, select the Edit button for the account you want to edit.edit account on payment election page

Note: You can also select Remove to delete an account.

  1. For security purposes, the full account number must be entered before editing the account.Important: There are five attempts allowed. If all attempts are used, contact your Payroll Office for assistance.
  2. Make changes to the Account information, as needed refer to the Add a Bank Account section for more detail on each field.The Account Information section accessed via the edit button
  3. Select OK.

 

Manage Payment Elections

You may add up to five accounts for the Payroll type, but only one account for Expenses.

  1. In the Payment Elections section, select Edit for either Payroll or Expense. The Payment Elections Table with the edit button emphasized for both the payroll and expense rows
  2. For security purposes, the full account number used for the payment election must be entered before editing the election.Important: There are five attempts allowed. If all attempts are used, contact your Payroll Office for assistance.
  3. On the next screen, edit the current Payment Election or add an additional election by selecting the Plus Sign (+) icon. Fill out the following fields as needed:
    • Country. This will auto-populator to United States of America.
    • Currency. This will auto-populate to USD.
    • Payment Type. Select Direct Deposit or Check.
    • Account. Select an account.

Edit payment elections page with a box around the plus icon

Note: You can select  Minus Sign (−) icon to remove a payment election.

  1. In the  Balance / Amount / Percent section, select one of the following options.
    • Balance. Only one account can have a Balance distribution. Whatever amount or percent of funds not already assigned to another account will be deposited into this account.
    • Amount. You can select an exact amount to be deposited into an account (e.g., $2,000).
    • Percent. You can select a percentage of your payment to be deposited into an account (e.g., 25%).Important: If Balance is selected, it must be placed last on the list. When using multiple accounts use the arrows in the Order column to arrange them.  Example: 25% may be deposited into the first account, and the remaining balance deposited into the second account.

The right side of the Payment Elections page displaying the balance/amount/percent column, listing 25% for the top account and balance selected for the bottom account

  1. Select OK.

This completes the overview of Managing Your Bank Accounts and Payment Elections.