Summer Benefit Deductions Calendar
The following schedule impacts employees working Annual Work Periods of less than 12 months. The Texas A&M University System Benefits Administration office provides a variety of ways to ensure premiums are collected for the summer months. Depending on the option chosen, benefit partners must complete certain steps by published deadlines.
April 2025
| Date | Event |
| Tuesday, 4/1 to Tuesday, 4/15 | Benefit Partners Run “Employee Letters for Summer Deductions” Report and Add Custom IDs to Exclude |
| Wednesday 4/16 | Deadline for Changing Summer Premium Custom IDs for Letter Communication |
| Thursday 4/17 | Workday Services Generates Summer Premium Letter Communication to Employees |
| Friday 4/18 to Wednesday 4/23 | Benefit Partners add Custom IDs to Exclude |
| Thursday 4/24 | Workday Services adds “P” Custom ID for BW Employees |
| Friday 4/25 | 1st Bi-weekly (B1) Payroll Initiation |
| Tuesday 4/29 | Deadline for Manually Changing Summer Premium Custom IDs for Payroll – BW |
| Wednesday 4/30 | 1st Bi-weekly (B1) Pay Calculation |
May 2025
| Date | Event |
| Friday 5/2 | 1st Bi-weekly (B1) Pay Date |
| Friday 5/9 | 2nd Bi-weekly (B2) Payroll Initiation |
| Tuesday 5/13 | Workday Services adds “P” custom ID for Monthly Employees |
| Wednesday 5/14 | 2nd Bi-weekly (B2) Pay Calculation |
| Thursday 5/15 | Monthly Payroll Initiation |
| Friday 5/16 | 2nd Bi-weekly (B2) Pay Date |
| Wednesday 5/21 | Deadline for Manually Changing Summer Premium Custom ID for Payroll – Monthly |
| Thursday 5/22 | Monthly Pay Calculation |
June 2025
| Date | Event |
| Monday 6/2 | Summer Premium Deductions – Monthly |
| Monday 6/2 | 12/9 Custom IDs Draft List for FY26 Sent to Benefit Partners |
| Friday 6/27 | Deadline to Return 12/9 Custom ID list for FY26 |
| Thursday 7/3 | WDS Loads 12/9 EIB for FY26 |