Release Notes keep our users updated on weekly changes to the Workday application. These can be new features, updates to existing features, or a solution to a problem. Subscribe to our Release Notes emails to receive notifications of our recent updates.
Below are our most recent updates
| Workday Area | Release Notes | Release Date |
|---|---|---|
| Staffing | Five new Change Job Templates have been created: Student Position Reclassification, Hours or Work Period Change, Job Profile Change, Position and Business Title Change, and Location Change | 12/19/2024 |
| Talent | Talent Partners can now complete the Award Emeritus process for retired employees terminated prior to January 2018 | 12/19/2024 |
Below are all of our updates from the past 6 months
| Workday Area | Release Notes | Release Date |
|---|---|---|
| Payroll | Users will no longer be able to add inactive accounts during Assign Costing Allocation business process | 7/18/2024 |
| Payroll | The reduction in pay for a salaried Employee when utilizing unpaid time off now calculates with greater accuracy, reducing underpayments | 7/18/2024 |
| Payroll | The report "Business Process Events - Worker Staffing Details" has been corrected to include fields and prompts for Company-Current and Company-Proposed | 7/18/2024 |
| Recruiting | Managers are no longer notified when a Job Requisition Change process is completed or rescinded | 7/18/2024 |
| Recruiting | Candidate Readiness Statuses have been added for use on Candidate Pools for tracking purposes | 7/18/2024 |
| Staffing | The Hire reason "New Hire - Benefits at Hire" has been removed as the Benefit Start Date can be determined during Onboarding | 7/18/2024 |
| Staffing | The Change Job business process now includes the To Do: Update Faculty Tenure Status when an Employee goes from Staff to Faculty based on member selection | 7/18/2024 |
| Staffing | Current Company HR approval step will be required during Change Job Transfer to a different Company based on member selection | 7/18/2024 |
| Staffing | The report "New Employee Event Status Summary" has been updated to include a field for Benefits Eligibility | 7/18/2024 |
| Absence Management | Approval step for Request Leave of Absence will now route to the Department Head based on member selection | 7/25/2024 |
| Benefits | Benefits Partners will now receive the To Do "Send Notification of Change in Employment to TDA Vendors" to complete the Form (HR18) when a terminating Employee is enrolled in a TDA | 7/25/2024 |
| Benefits | Workers in the "Retiree (Retiring on 9/1)" and "Full Time Monthly 12 over 9 in SGIP Wait" Benefit Groups will now receive a critical validation message when enrolling in Medical Coverage without Basic Life. They will not be able to submit the enrollment without correcting elections to include Basic Life | 7/25/2024 |
| Benefits | The report "ACA Eligible Workers" has been updated to include fields for Total Weekly Benefit Hours and an indicator for Certified Other Med | 7/25/2024 |
| Compensation | The report "Costing Allocations for Worker Position" now includes a prompt for Employee Type | 7/25/2024 |
| Cross-Application Services | New report "My Expiring Scheduled Reports" is available to all users and returns scheduled processes set to expire in the next 10 days. The associated alert has been updated to provide instructions for managing scheduled reports | 7/25/2024 |
| Cross-Application Services | The report "Business Process Transactions of Type Awaiting Action" has been configured to return results for all business process types and updated to include fields for Worker, UIN, Terminated, Current Position ID, and Supervisory Organization | 7/25/2024 |
| Recruiting | The To Do "Get Approval for Proposed Offer" has been removed based on member selection | 7/25/2024 |
| Recruiting | Managers can no longer initiate Hire, Change Job, or Add Additional Job from Recruiting business processes | 7/25/2024 |
| Recruiting | Notifications to Candidates dispositioned for "Does not meet required minimum job qualifications" on the Initial Review stage will be delayed one day | 7/25/2024 |
| Recruiting | New report "Recruiting Source Details for Other" is available to Recruiting Partners for reviewing additional text entered by Applicants when Other is selected as the Recruiting Source | 7/25/2024 |
| Recruiting | The report "Recruiting Sources by Supervisory Organization" has been updated to include text answers associated with the Other selection for Recruiting Source | 7/25/2024 |
| Staffing | The Employee and responsible HR Group will receive a notification 45 days prior to the I-9 Expiration date in Guardian | 7/25/2024 |
| Benefits | Employees enrolled in the Blue Cross Blue Shield of TX MM 65 Plus Medicare Advantage PPO and Medical - Academic Health Plan PPO Grad Plan insurance plans will no longer have a WebMD One SSO Link as members enrolled in these plans are not eligible for the WebMD service | 8/1/2024 |
| Benefits | The report "Medical Plan Discrepancies" now evaluates for Employees or Retirees enrolled in Medical but not Basic Life | 8/1/2024 |
| Recruiting | Managers are no longer notified when a job requisition is approved based on member selection | 8/1/2024 |
| Recruiting | Candidate Tags are available for use in Candidate Pools | 8/1/2024 |
| Recruiting | A new report, "Declined Offers", is now available for Recruiting Partners | 8/1/2024 |
| Staffing | Address Lookup now provides real-time address suggestions when entering Addresses in Contact Information | 8/1/2024 |
| Staffing | The Change Organization Assignments step now auto-completes in Staffing business processes | 8/1/2024 |
| Staffing | Managers and Management Chain are no longer able to initiate the following business processes: - Add Additional Job - Change Job - Correct Worker Start Date - Report No Show | 8/1/2024 |
| Staffing | The report "Employees with Employment End Dates" now has prompts for Company and End Date Ranges. A new daily alert will notify designated roles of upcoming Employment End Dates based on member selection | 8/1/2024 |
| Benefits | Employees & Pre-Employees adding a Dependent will now be required to add an address before they are able to submit | 8/8/2024 |
| Benefits | Benefit Event Due Dates will no longer appear in benefit event processes or inbox tasks. Submit- by dates will remain in tasks to inform Employees of the deadline for event submission | 8/8/2024 |
| Compensation | Budget Contact role now has access to initiate Default Compensation | 8/8/2024 |
| Compensation | New Work Period 9.5 Month starting August (August 1 - May 15) is now available | 8/8/2024 |
| Staffing | The Initiation step in Hire and Job Classification Change business processes now feature a Detail Card that includes Worker and/or recruitment information | 8/8/2024 |
| Staffing | The report "Location Directory" has been updated to return all addresses associated with a Location | 8/8/2024 |
| Benefits | New report "Possible Employees Missing ACA Offer" is available to Benefits Partners to identify Employees who may need ACA coverage manually entered | 8/15/2024 |
| Compensation | A Warning will alert users if the proposed Compensation is below the minimum for hourly positions or the FLSA threshold for salaried positions | 8/15/2024 |
| Compensation | The report "Compensation Changes" has been updated to include fields for FTE%, Annual Work Period, and Base Pay (Prorated) | 8/15/2024 |
| Payroll | The FY2025 wage limit for Optional Retirement Program (ORP) and Teacher Retirement System (TRS) is $345,000 | 8/15/2024 |
| Payroll | The report "Payroll Calculation Results - Earning Register" has been updated to include a checkbox for Supervisory Organization, and the prompts for Organization have been updated to run for Company or Supervisory Organization | 8/15/2024 |
| Recruiting | Recruiting Partners will now receive a Warning message when attempting to post a job before costing allocations have been assigned | 8/15/2024 |
| Staffing | The Assign Roles step in the End Contingent Worker Contract business process now routes to HR Partner or HR Contact based on member selection | 8/15/2024 |
| Staffing | The To Do "Enter Date of Death" located in the Termination business process now routes to HR Partner or HR Contact based on member selection | 8/15/2024 |
| Talent | The report "Worker Education" has been updated to filter by the highest degree received | 8/15/2024 |
| Payroll | New allowances are now available to support Peace Officer Incentive Grant Allowances: - Associate's Degree Incentive Grant - Peace Officer - Bachelor's Degree Incentive Grant - Peace Officer - Master's Degree Incentive Grant - Peace Officer - Intermediate Certification Incentive Grant - Peace Officer - Advanced Certification Incentive Grant - Peace Officer - Masters Certification Incentive Grant - Peace Officer | 8/22/2024 |
| Compensation | Employees are now able to view all completed Compensation events on the Benefits & Pay hub | 9/12/2024 |
| Payroll | New earning code and one-time payment plan for One Time Merit Payment - Grossed Up are now available | 9/12/2024 |
| Payroll | New earning codes Student Organization Payment and Student Organization Payment Grossed Up are now available | 9/12/2024 |
| Staffing | The US Person Questionnaire and the To Do "Record background Check, Selective Service, Mail Stop, and Verify Education" in the Hire business process now route to HR Partner or HR Contact based on member selection | 9/12/2024 |
| Staffing | HR Partner Review step in the Switch Primary Job business process will skip when both positions are Student Worker and at the same Company based on member selection | 9/12/2024 |
| Benefits | Employees and Retirees will now be able to enroll in and change Employee and Dependent Life coverages during Birth/Adoption and Marriage benefit events | 9/26/2024 |
| Payroll | The report "Compensation Changes" now populates compensation changes for hourly paid Employees, as well as salaried Employees, when the prompt Exclude Events with no Change to Compensation is checked | 9/26/2024 |
| Recruiting | Activated new feature that provides various user experience improvements on external career sites | 9/26/2024 |
| Staffing | Address Lookup now supports more than 200 additional countries | 9/26/2024 |
| Staffing | Contact Change business process has been updated to remove "Fax" and "Pager Number" from Phone Device type | 9/26/2024 |
| Staffing | The user interface in Job Change (Change Job Templates) now extends to Review steps | 9/26/2024 |
| Payroll | Wellness credit calculation has been updated to reflect the credit of $15 for biweekly employees working less than 12 months | 10/1/2024 |
| Compensation | The report "Employee Grade Pay Range Analysis" now includes a prompt for Employee Type | 10/3/2024 |
| Payroll | The report "Pay Calculation Results for a Period" now has a prompt for Employee Type | 10/3/2024 |
| Payroll | The report "One Time Payments" now includes prompts for Employee Type, One Time Payment Plan, and to include only Primary Position. This report now identifies primary positions and Position ID | 10/3/2024 |
| Payroll | The report "Pay Result for Tax Reconciliation" now includes a field for Pay Result Type | 10/3/2024 |
| Recruiting | Fields have been updated so compensation will display correctly on job postings | 10/3/2024 |
| Staffing | The reports "Headcount by Month", "Annual Turnover by Company", and "Quarterly Turnover by Company" now include a prompt for System Member Part when these reports are run independent of the HCM Executive Dashboard | 10/3/2024 |
| Compensation | Budget Contacts can now edit details within the Change Default Compensation business process | 10/10/2024 |
| Payroll | The Budget Partner approval step in the Assign Costing Allocation business process will now route based only on the proposed costing allocations | 10/10/2024 |
| Recruiting | Compensation fields have been updated so hourly pay rates correctly display on offer letters and related validations work as intended | 10/10/2024 |
| Compensation | The Annual Hourly Plan Calculation has been set to 2080 hours for FY2025 | 10/17/2024 |
| Payroll | The report "Workers Located Out of State - Texas" now has an optional prompt: Include Results with State Withholding | 10/17/2024 |
| Compensation | The reports "Employee Academic Pay Settings by Organization - Base Pay" and "Employee Academic Pay Settings by Organization" now include a prompt for Position Employee Type and a new column for Base Pay per Annual Work Period | 10/24/2024 |
| Compensation | Budget Partner has access to the reports "Positions With Inactive Costing Allocations", "Costing Allocations for Worker Position", and "Costing Allocations for Position Restrictions" | 10/31/2024 |
| Payroll | Tax Compliance Partners now have access to see additional details within Staffing Actions, including Effective Dates, Annual Work Periods, Scheduled Hours, and Position Information | 10/31/2024 |
| Recruiting | End Date and Time Left to Apply will no longer display on Job Postings | 10/31/2024 |
| Staffing | Managers are no longer able to initiate the following business processes: - End Additional Job - Move Worker to New Manager - Move Worker (Supervisory) | 10/31/2024 |
| Staffing | The report "Job Catalog" now has a prompt to Exclude Inactive Job Profiles | 10/31/2024 |
| Payroll | The IRS Annual Contribution Limit (TDA+ORP) increased from $69,000 to $70,000 for CY2025 per System Benefits Administration | 11/7/2024 |
| Payroll | The IRS Annual Contribution Limit for Medical Spending Accounts has increased to $3,300 for CY2025 | 11/7/2024 |
| Payroll | The report "Off-cycle Pay Result Lines" is now accessible by Tax Compliance Partners | 11/7/2024 |
| Recruiting | The report "Hiring Matrix" has been updated to include Military Employment Preference | 11/7/2024 |
| Recruiting | The primary default questionnaires have been updated to add an additional sponsorship question and clarifying language in the Military Employment question | 11/7/2024 |
| Staffing | Workday now has two new document categories: Credential and Resignation Letter | 11/7/2024 |
| Staffing | The Manager Approval step in the Hire business process is now optional based on member selection | 11/7/2024 |
| Staffing | Upon completion of the Create Position process, a notification will be sent to the initiator based on member selection | 11/7/2024 |
| Benefits | Benefits Partners will now receive a step to Review Documents as soon as a new Dependent is added to Workday instead of after the Worker submits the To Do: Upload Dependent Documents | 11/14/2024 |
| Benefits | A new report "Flexible Spending Account Contribution Audit" replaces "Audit Differences in Dependent Care FSA Annual Election Amount" and "Audit Differences in Health Care FSA Annual Election Amount". This new report allows you to audit both FSA deductions and includes a corrected Fiscal Year-to-Date calculation for biweekly workers | 11/14/2024 |
| Compensation | College and University Professional Association (CUPA) Survey mappings have been updated for FY2025 (01/01/2025) | 11/14/2024 |
| Payroll | Tax Compliance Partners now has access to view Additional Information within Staffing and Compensation changes | 11/14/2024 |
| Staffing | The Comment field is now available for use on Pre-hire records | 11/14/2024 |
| Staffing | The To Do: Employee Onboarding is Complete now routes to HR Contact, HR Partner, or Opt out based on member selection | 11/14/2024 |
| Staffing | The Exit Survey will trigger from the Submit Resignation business process for Faculty and Staff based on member selection | 11/14/2024 |
| Staffing | The report "Employees with Employment End Date" now has fields for Position ID and Business Title | 11/14/2024 |
| Staffing | A new report "Flexible Work Arrangement Events" returns FWA events in all statuses and is available to HR Contact, HR Partner, HR View Only, and Manager | 11/14/2024 |
| Recruiting | Managers and Recruiting Coordinators will receive a notification when a job has been posted successfully, based on member selection | 11/21/2024 |
| Recruiting | Managers will now be notified when a Candidate withdraws from a job requisition for any reason | 11/21/2024 |
| Recruiting | The Education Verification question within the Ready for Hire Checklist has been updated. Answer options now include Yes, No or Not Applicable. Selecting No will launch degree verification within Workday according to member selection | 11/21/2024 |
| Compensation | Approvals are no longer required for the Request One-Time Payment business process when a Student Organization Payment is added | 12/5/2024 |
| Compensation | Users can no longer add an Actual End Date for salary or hourly plans on a Workers primary position according to member selection. | 12/5/2024 |
| Staffing | Change Job now has a warning validation to remind initiators to end any active Flexible Work Arrangements when an Employee is transferring companies | 12/5/2024 |
| Staffing | A new Change Job Reason, Transfer - Reorganization, has been added. This Reason is only available to HR Partners | 12/5/2024 |
| Absence Management | A new report "My Employees Forfeiting Vacation" is available for Managers to view direct reports who may exceed vacation carry over limits | 12/12/2024 |
| Compensation | The Amount field on the reports "Compensation Plan Assignments with Actual End Dates" and "Employee Academic Pay Settings by Organization" now returns correct amounts on compensation plans for workers in less than 12-month annual work periods. The "Compensation Plan Assignments with Actual End Dates" report also now includes a prompt to filter on Additional Positions | 12/12/2024 |
| Recruiting | Recruiting Coordinators can now see the Eligible for Hire field on the Candidate Grid | 12/12/2024 |
| Staffing | The Employee Work Authorization Documents Expiring notification in Guardian now includes the fields Occupation Class and HR Group | 12/12/2024 |
| Staffing | Five new Change Job Templates have been created: Student Position Reclassification, Hours or Work Period Change, Job Profile Change, Position and Business Title Change, and Location Change | 12/19/2024 |
| Talent | Talent Partners can now complete the Award Emeritus process for retired employees terminated prior to January 2018 | 12/19/2024 |