Home / Monthly User Meeting Agendas / Monthly Users Meeting – June 11, 2024

Monthly Users Meeting – June 11, 2024

General Announcements

  • Reminder: W-2, W2-C, 1042-S and 1095-C documents for tax years 2017 and earlier will be removed from HRConnect, the A&M System’s legacy human resources portal at the end of business on June 30. This is to remain in compliance with the State of Texas and A&M System document retention rules.
  • The 12 over 9 Benefit Group review for FY2025 is in full swing. This is the process by which people who work less than 11.5 months are identified to pay for benefit deductions over 9 months instead of 12.  Custom IDs will be loaded on June 27.  Benefit partners are working closely with Workday Services to provide the necessary information. A calendar is located on Workday Help with this year’s deadlines.
  • IMPORTANT: If you intend to take advantage of EIBs for your FLSA processing, send completed EIB templates to support@tamus.edu no later than June 14, 2024

ITSS Operations

  • Seasonal Activity
    • The Save for Summer deductions for fiscal year 2025 have been successfully loaded into Workday for the June Monthly Employees
    •  Quarterly Social Security Number verification process has been completed, and the corresponding files have been uploaded to the Payroll folders in File Depot
    • Please complete a thorough review after Withholding Order requests are processed by our team to ensure accuracy

Workday Services

Release items discussed do not reflect the entire list of updates to the Workday application in the past 30 days. What is listed below are key changes the Workday Services team would like to highlight during the meeting. For the full list of release items, navigate to the Release Notes available on Workday Help.

Benefits

  • Benefit Event Update
    • The Hire – Dependent Coverage Begins benefit event now includes Basic Life to ensure that it switches to Employer Paid on the SGIP date
  • Graduate Fellows and Surviving Dependents
    • Working Graduate Fellows and Working Surviving Dependents can now enroll in the Deferred Compensation Plan (DCP)
  • Dependent Relationships
    • When a Dependent’s relationship is updated from Spouse or Stepchild to Ex-Spouse or Ex-Stepchild, Workers will now see a validation warning to update the address if needed
  • Worker Profile
    • The Benefits section of the Worker Profile has a new tab for Dependent Details to allow benefit roles easier access to Dependent Verification information
  • Onboarding and Benefits
    • Benefits Partners will receive a To Do in Onboarding regarding SGIP for ACA eligible rehires
    • Newly benefit-eligible Employees will receive the Benefit Start Date Additional Data Question in the Change Job business process

Compensation

  • Compensation Statements
    • Two new statements are available for use outside of the regular September 1st merit cycle:
      • Generic Compensation Statement – With Percentages
      • Generic Compensation Statement – Without Percentages
  • Updated Report
    • In Progress Business Processes Impacting Merit now includes a filter to only return Primary Position and the Business Process Reason column has been added

Payroll

  • Earning Code

    • Emolument: Graduate Tuition Waiver earning code will now be withheld at the required Supplemental 22% rate
  • Updated Report
    • One-Time Payments is now available to HR Contacts

Staffing

  • New Workday Feature
    • HR Hub has been released and is available to HR Partners
  • Newly Hired Employees
    • The deadline to inquire into the issuance of a new SSN has been extended from 45 to 60 days in Guardian
    • New Employees will now receive an email reminder 3 days after the hire date to begin completing assigned Onboarding steps
    • The Employee’s I-9 login email will now specify that documents need to be presented on the first day of work even if they were uploaded during the I-9 workflow

IT Training and Development

Upcoming Workday Webinars

  • June 12: Managing the Merit Process in Workday-(Webinar)
  • July 17: Open Enrollment Discrepancy Report (Webinar)

Updated Workday Materials

  • Job Aids
    • Add Coverage to Your Dependent
    • Change Benefits (Life Event)

Demo

Viewing Dependent Verification information from the Benefits section of the Worker Profile

Next Meeting

July 9th at 1:30 pm