General Announcements
- Thank you to everyone who presented, moderated, or attended Journey 2025 for all your hard work.
- Have a Happy Holiday and Great New Year.
IT Operations & Support
- SSN Quarterly Verification – Quarterly verification for SSNs is available in File Depot for the December 1st file.
- Another verification will occur at the beginning of the year as a last check for W-2s.
- SECC Deductions for 2026 will be loaded before the Winter Break.
- W-2 Year End Sandbox testing will begin the first week of January.
Workday Services
Release items discussed do not reflect the entire list of updates to the Workday application in the past 30 days. What is listed below are key changes the Workday Services team would like to highlight during the meeting. For the full list of release items, navigate to the Release Notes available on Workday Help.
Benefits
- Employees will receive a warning when updating the legal name of a beneficiary. The warning will clarify to create a new record if a new beneficiary is needed.
Security
- Updated Reports:
o “Assigned Security Roles” is a new tab in the Jobs section of the Worker Profile that shows the worker’s assigned roles. Results are viewable for self-service, management chain, and Security Partners.
Recruiting
- Updated Reports:
- The report, “Manager’s Job Requisitions,” now displays fields for Original Posting Date, Job Closing Date, Most Recent Posting Date, Most Recent Closing Date, Days Posted (as of most recent posting date), and a link to the external job posting.
Payroll
- The FLSA Overtime Premium Rate will now map to W-2 Box 14 beginning with the 2025 tax year to comply with the H.R.1 – One Big Beautiful Bill Act.
- The IRS Annual Contribution Limit for Medical Spending Accounts has increased to $3,400 for CY2026.
- The IRS Annual Contribution Limit (TDA+ORP) has increased from $70,000 to $72,000 for CY2026 per System Benefits Administration.
- The FY2026 wage limit for Optional Retirement Program (ORP) and Teacher Retirement System (TRS) is now $350,000.
- Updated Reports:
- The report, “Check Register by Supervisory Organization,” now includes the field Employee ID.
Staffing
- The Export Control Job Duties Questionnaire in Create Position and Edit Position Restrictions now includes an option to route to the Manager for positions with Staff, Faculty, and Temp/Casual worker types only, based on member selection.
- Updated Reports:
o The “Worker I9 Details” report has been updated to include filter options for missing social security numbers and the 90-day deadline by which they must be received.
IT Training & Development
For additional training resources, visit the Workday Services Training page. You’ll find job aids, videos, and other helpful materials to support your learning.
New and Updated Training Materials
| Title | Type | Status |
|---|---|---|
| Managing Your Inbox Filters | Job Aid | Updated |
| Time Requests (Request Overtime) | Job Aid | Updated |
| Request Overtime for Your Employee | Job Aid | Updated |
| Managing Search Committees | Job Aid | Updated |
| Termination (Involuntary) | Job Aid | Updated |
Training Materials in Development
- Supporting Performance and Goals in Workday (online course update)
- Annual Work Period Extensions Reference Guide
Upcoming Training Events
March 18, 2026: Staffing Changes and Impacts to BenefitsJune 3, 2026: 12 Over 9 Participation Review