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Request Overtime for Your Employee

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This job aid outlines the process for a Manager or Timekeeper to request overtime in advance in Workday for an Employee.

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Important Information

  • To comply with System Regulation 31.01.09, employees need to request overtime in advance. However, employees still need to enter time worked in order to be paid for these hours.
  • If a Timekeeper initiates the business process, the Employee and Manager will receive an approval step.
  • Employees can also request their own overtime through self-service.

Getting Started

  1. Navigate to the Employee’s Worker Profile and select Actions > Time and Absence > Time Requests.The employee's Worker Profile showing how to navigate to the time requests link via the actions button
  2. Select a Start Date and End Date to define the time range for the requests you want to view, then select OK.
    Time request date range dialog box
  3. Select New Request.The New Request Button in time requests
  4. In the Request Time window, complete the following fields:
    • Start Date.
    • End Date.
    • Time Request Code. This field will auto-populate with Request Overtime.
    • Schedule by. Each option will cause different fields to appear:
      • When Start/End Time is selected, the Start Time and End Time fields will appear.The Request time window with the total hours radio button selected. The total hours field is emphasized.
      • When Total Hours is selected, the Total Hours field will appear. Requests for overtime that are on the same day of the request will reflect as a past overtime request.The Request time window with the total hours radio button selected. The total hours field is emphasized.
      • Comment. Provide a reason why you are requesting overtime for your Employee. This field is visible only to the Manager, Employee, or Timekeeper approving the request.
      • Additional Comment. This is the field next to your photo. As with the Comment field, you can provide a reason why you are requesting overtime for your Employee. Unlike Comment, this field is visible to anyone with the appropriate security role.
  5. Select Submit.

Navigate to the Up Next tab for the next steps in the process.

Up Next

Review Time Request (Employee)

The Employee will receive the inbox action item Time Request and has the option to Approve, Send Back, or Deny the request for overtime.The Time Request Inbox Item showing the employee's options to approve, send back or deny the overtime request

Note: If the Timekeeper entered the request, the Manager will also receive the inbox action Time Request and has the option to Approve, Send Back, or Deny the request for overtime.

Important: Once the Employee hours are worked, their time needs to be entered accordingly. The total number of Hours worked would include the overtime hours for that date. Refer to the job aid Enter Time for Your Employee for details.

This completes the Request Overtime for Your Employee process.