Request Flexible Work Arrangement (TAMU)

1. Navigate to your Worker Profile and select Job on the left hand navigation panel.

2. Select the Flexible Work Arrangement tab and select the Request Flexible Work Arrangement button.

3. Read the instructional text and certification statements at the top of the screen prior to completing the seven required fields below.
   • Start Date. The start date will automatically default to the date the request is initiated. Enter the date that the Flexible Work Arrangement will begin.
   • Proposed End Date. The Proposed End Date can be no more than 12 months in the future. Enter the end date of your Flexible Work Arrangement.
   • Type. There are three Flexible Work Arrangement types available.
     • Alternate Work Location. Select Fully Remote (if you will be completely out of the office) or Partially Remote (if you plan to work a hybrid schedule).
     • Flexible Work Schedule. Use this type when you would like to request adjusted hours and days that differ from your original schedule. Then use the comments box to provide details of your proposed Flexible Work Schedule for each day of the week you selected. You may provide details of your proposed Flexible Work Schedule as an attachment.
     • Workplace Accommodations. Do not use this process to request reasonable accommodation under the Americans with Disabilities Amendment Act. Reasonable accommodation requests must follow the reasonable accommodation process and be submitted outside of Workday through Employee Relations (employee-relations@tamu.edu or (979) 862-4027).
   • Hours Per Week. Enter the number of hours being worked outside the normal expected schedule or the number of hours you will work at the Alternate Work Location.
   • Days per Week. Enter the number of days per week you will need for the Flexible Work Arrangement.
   • Days of the Week. Select the days of the week that will apply for this arrangement.
   • Comments. Comments are required to provide justification, details and information to support the request.

Important: Please review the content in all attachments to be sure they do not contain medical related information. If the Alternate Work Location will be outside of the United States you must attach the approved International Alternate Work Location request (see Prerequisites). Departments may require additional forms or approvals that need to be attached.

4. Select Submit

Note: After submitting your Flexible Work Arrangement request, you will receive a review step. 

Navigate to the Up Next tab for the next steps in the process.

This section only applies to Alternate Work Location Requests. The three upcoming tasks below will only route to you when your flexible work arrangement request is for an Alternate Work Location.

Review Documents for Request Flexible Work Arrangement

You will receive the To Do: Request Flexible Work Arrangement. This task will require you to review the document Alternate Work Location Terms and Conditions.

1. Navigate to your Workday Inbox and select the Request Flexible Work Arrangement To Do.
2. Review the Alternate Work Location Terms and Conditions Document and instructions.
3. Select the I Agree checkbox.
4. Enter any comments as needed and select Submit. 
5. Once submitted, you will need to refresh the inbox to receive the next task.

Complete Questionnaire

Next, you will receive a questionnaire in the To Do: Alternate Work Location. The questionnaire is about your Alternate Work Location. You will need to specify if your Alternate Work Location will be outside the state of Texas or outside the United States of America.

Reminder: International Alternate Work Location (IAWL) requests for staff (as well as faculty and graduate assistants) must follow Standard Administrative Procedure 33.06.01.M0.03 International Alternate Work Locations and be routed for approval using the International Alternate Work Location (IAWL) Request Form. Staff must attach their approved IAWL to their Flexible Work Arrangement request in Workday.

1. Select the To Do Alternate Work Location for Request Flexible Work Arrangement  and complete the questionnaire.
2. Select Submit.
3. Once submitted, you will need to refresh the inbox to receive the next task.

Update Your Work Contact Information

Finally you will receive the To Do: Update Your Work Contact Information.

1. Navigate to the To Do Update Your Work Contact Information.
2. Select the blue Change My Contact Information button. The button will take you to a page to update your contact information, but you must return to your inbox to submit the To Do after you have completed the Change My Contact Information task. Do not initiate a stand-alone Change My Contact Information task.
3. On the Change My Contact Information page, select the add button or the section to edit the following work contact information:
   • Additional Address. Enter the address of the Remote Work Location, usually not a member facility. The visibility should be private.

Notes

• Alternate Work Location is to record the assigned primary work station.
  • Enter the assigned address on Address Line 1 and the suite or office number on Address Line 2 for the primary work station (typically a member facility).
  • Select Primary Work Station as the Usage type.
  • Select Public for the Visibility type.
• Additional Address is used to record the remote work location for an approved flexible work arrangement.
  • Enter the address you intend to use for the fully or partially remote arrangement (usually not a member facility).
  • Select Remote Work Location as the Usage type.
  • Select Private for the Visibility type.

4. After updating your contact information, select Submit and return to your inbox to submit the To Do.
5. Enter any comments as needed.
6. Select Submit.

Additional Routing

The request will be routed to the Manager, Department Head, Executive Approver, and Chief Executive Approver (only for AWL requests) for approval.

Note: AWL requests will also route to the Export Control Partner (if for international request) and/or Faculty Partner (if Faculty). Faculty requests must be submitted via a memorandum (not in Workday) to the Department Head or Dean (as appropriate) in accordance with Standard Administrative Procedure 33.06.01.M0.02 Alternate Work Location – Faculty.

This completes the Request Flexible Work Arrangement business process.