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Managing Time Off Requests

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This job aid outlines the process for a Manager to manage Time Off Requests submitted by an Employee. This includes how to approve, deny, cancel or send back a request.

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Prerequisites

The Employee has submitted a Time Off Request.

Getting Started

  1. Navigate to your Inbox.Navigate to Inbox by selecting the inbox icon
  2. Select the Absence Request Action Item and select one of the following:
    • Approve: This will approve the Absence Request.
    • Send Back: Select when you need the Employee to make changes to the request. You may want to include comments explaining to the Employee why you are sending the request back.
    • Deny: This will deny the request in its entirety. Use Send Back to allow your Employee to make modifications if necessary.
    • Cancel: Select this to close the Action Item.

The manager's inbox with the absence request action selected and its contents displayed on the right

Note: You can also select the View Balances button to view the Employee’s balances. If selected, you will see something similar to the following.

A Time Off Balance screen for a sample employee

Select the Up Next tab to view the next step in the process.

Up Next

Absence Request Notification (Employee)

The Employee will receive a notification regarding your action on the request, such as the one below in which the Employee’s Time Off Request was denied.An employee's notification indicating the absence request was denied

 

Review and Approval (Absence Partner)

The following Time Off requests will route to the Absence Partner for approval once the request is approved by your Manager:

    • FMLA
    • Parental
    • Emergency time off
    • Suspension with Pay
    • Investigation
    • Medical/Mental Health Care for Certain Veterans
    • Unpaid Time Off

Some Members may elect not to route these requests to the Absence Partner.

This completes the Managing Time Off Requests process.