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Finalize ORP and Enter ORP Waived Custom ID

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This job aid outlines the activities for a Benefits Partner to finalize an ORP event if the Employee has not enrolled by the due date.

Important Information

After finalizing the event, the Benefits Partner needs to enter the custom ID to indicate that the ORP has been waived by the Employee.

Getting Started

Finalize ORP Event if Event in Progress Is Beyond Due Date

  1. Search for the Finalize Open Benefit Events task in the Search Bar and select it.The search bar with the finalize open benefit events task entered and the corresponding task displayed below
  2. Select a Run Frequency and select OK.The finalize open benefit events window with the Run Frequency field displayed along with its drop down options
  3. Complete the following fields.
    • Benefit Groups
    • Enrollment Statuses
    • Benefit Event Type. Select the ORP events that are In Progress/Not Started and passed due that you want to finalize.
    • Submit Elections by Date on or before. Select today’s date.The Finalize Open Benefit Events Now window displaying the benefit groups, enrollment statuses, benefit event types and submit elections by date on or before fields
  4. Select OK.
  5. The background process screen that finalizes the event will display. Select the ORP event you want to finalize.The finalize open benefit events window showing a table of 5 items with the select column highlighted, as well as the OK button at the bottom of the screen
  6. Select OK.The Background Process page showing the finalize open benefit events tab along with the done button
  7. Select Done.
  8. The status of the event is now finalized and it will no longer appear in the Worker’s inbox. ORP Coverage is now waived for the workers you selected.

Update Custom ID ORP Participation to Waived

As a final step, the Benefits Partner should now update the Custom ID for ORP Participation to waived.

  1. Navigate to the Employee’s Worker Profile.
  2. Select Actions > Personal Data > Edit Other IDs.A Worker Profile page showing how to navigate to Edit Other IDs via the actions button
  3. Select the Plus Sign (+) icon to add a row for a new Custom ID. Complete the following fields.
    • Other ID Type. Select ORP Participation Waived Flag from the drop-down menu .
    • Identification #. Enter Y.
    • Issued Date. Enter today’s date.The Other IDs table displaying the plus sign icon, other ID type, identification # and issued date columns
  4. Select Submit.

The completes the Finalize ORP business process and how to enter the Waived Custom ID.