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EIB Template – Request Compensation Change

Last updated on June 17, 2026

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This job aid outlines the process for the HR Partner, HR Contact, or Compensation Partner to generate, complete, and submit the EIB Template – Request Compensation Change to request base pay updates or allowance changes for employees.

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Important Information

  • The template can only be used for either a Base Pay adjustment or an Allowance adjustment; it cannot contain both types of changes within the same file.
  • The EIB Template – Request Compensation Change report does not replace the Request for Mass Load (EIB) form on the help site. Only designated member representatives (HRO level or director) can submit the EIB request. (though several roles can run this new report).

Getting Started

Generate the EIB Template

  1. In the Workday search bar, search for and select EIB Template – Request Compensation Change report.Universal Search Bar - EIB Request Compensation change

  2. On the report prompt screen, complete the following fields as needed:

        • Supervisory Organization. Multiple supervisory organizations can be selected to get employees from different departments.
        • Include Subordinate Organizations.
        • Employee Type.
  1. Select OK.EIB Template - Request Compensation Change Report in Workday
  2. A message displays indicating the report is configured as a background process. Select Notify Me LaterThis report is configured in the background.

Note:  The report processes in the background and is delivered to My Reports in Workday.

  1. Enter a name for the document in the Request Name field. The Format field will default to Microsoft Excel; no action is needed.
  2. Select OK.
    Name the Report and the format type. Select OK.
  3. Once the report is available, select the Notifications icon to open the notification.
  4. In Notifications, select the file link to download and save.Select Notifications icon and then the file.

Edit the EIB Template

  1. Open the Excel template.
  2. At the top of the spreadsheet, select Enable Editing if needed. Edit Excel Spreadsheet.

Note: The fields in the table remain the same regardless of previously selected options in the initial EIB Template – Request One-Time Payment report.

Important: Select only one of the following two options below: Base Pay or Allowance Plan. 

Base Pay

  1. Complete the applicable fields to change Base Pay for each employee:
        • Effective Date.
        • Reason.
        • New Base Pay Amount.Edit the Excel Spreadsheet for base pay.

Important! Do not insert or delete any columns. Columns can be hidden if needed. If additional columns need to be added, do so at the far right end of the table after all the labeled columns.

Allowance Plan

  1. Complete the applicable fields to change the Allowance Plan for each employee:
        • Effective Date.
        • Reason.
        • Allowance Plan.
        • Allowance Plan Amount.
        • Allowance Plan End Date. Enter the end date if applicable.Request Compensation change for an allowance plan. Important! Do not insert or delete any columns. Columns can be hidden if needed. If additional columns need to be added, do so at the far right end of the table after all the labeled columns.
  1. Fill out and submit the Request for Mass Load (EIB) form on the Workday Services help site.
  2. The Request for Mass Load (EIB) form will generate a support ticket.  Once you receive email notification of the support ticket, attach the EIB excel file to the support ticket.
  3. The support ticket will also provide notification for when Workday Sandbox is ready for the data to be validated from the EIB using the Compensation Changes report.

Navigate to the Up Next tab for the next steps in the process.

Up Next

EIB Review and Final Process (Workday Services)

Workday Services reviews and processes the completed EIB file according to the Request for Mass Load (EIB) business process and approval workflow.

This completes the EIB Template – Request Compensation Change business process.

 

Additional Resources