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Create Candidate Pools in Workday (Recruiting Partner)

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This job aid outlines how a Recruiting Partner can create a Candidate Pool in Workday with candidates based on their talent attributes such as skills or certifications.

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Important Information

  • Candidate pools can include current employees and external applicants.
  • Search criteria gives you the option to filter by internal or external candidates as desired.

Getting Started

Create a Candidate Pool

  1. From the your Workday Homepage, navigate to the search bar to search for the Create Candidate Pool task.Getting Started and search for Create Candidate Pool task
  2. On the Create Candidate Pool page, fill in the following fields:
    1. Name. Enter the name of the Candidate Pool.
    2. Type. Select which type of Candidate Pool you would prefer:
      •  Dynamic Pool– Add members based on search criteria.
      • Static Pool– Add members based on manual selection using the Find Candidates report.

Dynamic Pool

  1. If you selected the Dynamic Pool option, add members by entering the desired criteria.Dynamic Pool
  2. Select OK and Done.Search Criteria

Static Pool

If you selected the Static Pool option, add members manually, use the Find Candidates report to find desired attributes.Static Pool

  1. Check the boxes next to the Candidates you wish to include.
  2. Select Add to Pool.Select candidates
  3. Select the Candidate Pool to add the Candidates to.
  4. Select OK.Select Candidate Pool
  5. Select or Search for View Candidate Pool to view and edit the Candidate Pools you have created.

 

After selecting the Candidate Pool,  you are able to complete actions on the individuals while viewing Candidate Pool. The following actions can be completed on candidates in the pool:

  • Share– allows you to share selected Candidates with another employee.Share Candidates

Note:  The individuals that you share with will receive a notification with the information of the candidates in the pool. 

  • Send Message– allows you to send an email message or a mobile push notification message.Send messages to Candidates
  • Compare– permits you to review the selected Candidates’ talent attributes side-by-side. Compare Candidates
  • Add To Pool– select Candidates you would like to add to a different Candidate Pool.
  • Add to Pool Candidate Tags- select Candidates you would like to add Candidate Tags to.Add Candidate Pool

This completes the Create Candidate Pools in Workday (Recruiting Partner ) task.