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Complete Form I-9 Section 3 in Workday

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This job aid outlines the process for an I-9 Partner to complete an Employee’s Form I-9 Section 3.

Prerequisites

The Employee’s Form I-9 was initiated in Workday during the time period December 6, 2017 through July 31, 2018.

Important Information

  • Forms I-9 previously completed in Workday remain in Workday.
  • If an Employee is a rehire, the Hire process will have a To Do Complete Form I-9 Section 3 step.
  • If an Employee’s date of birth, citizenship, or visa status is changed, the I-9 Partner will receive the To Do: Complete Form I-9 Section 3. This will require the I-9 Partner to verify the location of the Employee’s Form I-9 to determine whether action should be taken in Guardian or in Workday
  • To view an Employee’s Form I-9 in Workday, navigate to the Worker Profile and select Actions > Personal Data > View Form I-9. The View Form I-9 link will only be available for Employee’s whose Form I-9 is housed is Workday.
  • Users should always follow applicable federal regulations concerning Form I-9 and E-Verify. All A&M System Members are E-Verify Employers.

Getting Started

  1. Search for Complete Form I-9 Section 3 in the Search Bar and select it.The Search Bar with Complete Form I-9 Section 3 entered
  2. Select the Worker Form I-9 whose Form I-9 Section 3 you want to complete.The Complete Form I-9 Window with a sample worker selected
  3. Under section A, complete the following fields, if applicable: Last Name (Family Name), First Name (Given Name) and Middle Initial.
  4. Under section B, enter the Date of Rehire, if applicable.
  5. Under section C, complete the following fields, if applicable: Document Title,  Document Number, and Expiration Date. Select the Document presented is a receipt checkbox, if applicable.Step 3 reverification and rehires listing sections A, B, and C
  6. Select the I Agree checkbox and enter your name in the Name of Employer or Authorized Representative field.The Signature of Employer or Authorized Representative section
  7. Enter any comments, as needed.
  8. Select Submit.

This completes the Complete Form I-9 Section 3 business process.