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Check In and Check Out

Last updated on September 3, 2025

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This job aid outlines the process for an Employee to enter time in Workday using Check In and Check Out.

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Important Information

  • The process is not required and it is important to know which time tracking method your member uses.
  • This process is available for in and out time reporters only. If you report total hours worked per day (i.e., 8 hours), this functionality will not work.

Getting Started

Check In

  1. From the Workday menu, select Time.Select Time from the Workday menu.
  2. Under Time Clock, select Check In.Select the Check In button.
  3. The relevant details will auto-populate such as Date and Time. The Time Type field will auto-populate with Hours Worked. Select OK.The check in window displaying The Time Type field showing that the Hours Worked is selected
  4. Select Done.The check in window with the done button emphasized

The Check In process is complete and the time clock has started.

Check Out

  1. From the Time app under Time Clock, select Check Out.
    The Check Out Button under Time Clock

Note: You will see the time you checked in above the Check In button.

  1. Select the Reason and select OK.The Check Out window. The reason section is emphasized displaying the break, meal, and out radio buttons
  2. Select Done.The check out window with the done button emphasized

The Check Out process is complete.

Review and Submit Time

  1. Within the Time app, select This Week. The Time Clock History button under the view section
  2. Select Review.

Important: If you’re a full-time employee, the Review button will not appear until all 40 hours for the week are accounted for. 

    1. Review the time entered and enter any comments, as needed.
    2. Select Submit.

Important: If you are a full-time employee, the Submit button will not appear until all 80 hours are accounted for during the pay period.

The request will be routed to your Manager for approval.

Add, Edit or Delete Time

  1. From the Time app select This Week.
  2. Find the week you need to edit using the arrows next to the week dates at the top.

Find the week using the arrows.

Add

  1. To add a missing Check In and Out entry, select any empty slot on the day you need to edit.Find the missing time slot.
  2. Enter the time In and Out, Out Reason, and add a Comment about why you are entering time.

Enter Time

  1. Select OK.

 

Edit / Delete

  1. To Edit an entry, select the time block you wish to Edit.

Note: You can edit any time as long it is not during the Time Period Lockout, (the day that Payroll is being processed.)Hours worked.

  1. In the window that appears, edit the time and leave a comment as to why you are editing the entry.
    1. To delete the entry, select Delete at the bottom and then OK.
  2. Select OK.

This completes the Check In / Check Out process for employees.

Timesheet Key

 

Time Period End Marks the final day of the time period. Time Period Lockout. Day that Payroll is processed; no edits allowed to timesheet
Pay Date Marks the day you receive your paycheck Sick TIme Shows a scheduled absence (e.g. sick, vacation). Selectable
Unmatched Check-in Notes a missing check in or check out. Selectable Hours Worked Not Submitted. Time is not yet submitted. Selectable
Hours Worked 1 - 4 Time has been submitted. Selectable Hours Worked Approved. Time has been approved by your manager. Selectable