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Check In and Check Out

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This job aid outlines the process for an Employee to enter time in Workday using Check In and Check Out.

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Important Information

  • The process is not required and it is important to know which time tracking method your member uses.
  • This process is available for in and out time reporters only. If you report total hours worked per day (i.e., 8 hours), this functionality will not work.

Getting Started

Check In

  1. From the Workday Home page, select the Time application.The Time application
  2. Under Time Clock, select Check In.The Check In Button under Time Clock
  3. The relevant details will auto-populate such as Date and Time. The Time Type field will auto-populate with Hours Worked. Select OK.The check in window displaying The Time Type field showing that the Hours Worked is selected
  4. Select Done.The check in window with the done button emphasized

The Check In process is complete and the time clock has started.

Check Out

  1. From the Workday Home page, select the Time application.The Time application
  2. Under Time Clock, select Check Out.The Check Out Button under Time Clock

Note: You will see the time you checked in above the Check In button.

  1. Select the Reason (Break, Meal or Out) and select OK.The Check Out window. The reason section is emphasized displaying the break, meal, and out radio buttons
  2. Select Done.The check out window with the done button emphasized

The Check Out process is complete and the time clock has ended.

Review and Submit Time

  1. From the Workday Home page, select the Time application.The Time application
  2. Under View, select Time Clock History.The Time Clock History button under the view section
  3. The My Time Clock History page will display. Select View My Calendar.The View My Calendar button
  4. Select Review.The Time Calendar with the review button in the lower right corner emphasized
  5. Review the time entered and enter any comments, as needed. Select Submit.The Submit button at the bottom of the page

The request will be routed to your Manager for approval.

Add, Edit or Delete Time

  1. From Your Workday Home page, select the Time application.The Time application
  2. Under View, select Time Clock History.
    The Time Clock History button under the view section

Edit

  1. To edit a Clock Event, select Edit.The Edit button for two clock events under the matched clock events table
  2. Select the Event Type and select OK.The Edit Clock Event Window emphasizing the event type field

Note: You can only edit the Event Type.

Delete

  1. To Delete an entry, select Delete.The delete button for a clock event
  2. Select OK.The Delete Time Clock Event window with the OK button highlighted

Add

  1. If you need to Add a missed Check In or Check Out, select Add Clock Event.The Add Clock Event button
  2. Enter the Date, Time and Event Type for the missed Check In or Check Out and select OK.Add Clock Event window

This completes the Check In Check Out process for employees.