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Assign Pay Group

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This job aid details the process for a Payroll Partner or Payroll Administrator to assign a pay group to an Employee in Workday.

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Important Information

Bi-weekly pay groups are only assigned to hourly employees, while monthly pay groups are reserved for salaried employees.

Getting Started

  1. Navigate to the Worker Profile of the Worker that needs a new pay group assigned.
  2. Select Actions > Payroll > Assign Pay Group.The related actions menu for an employee expanded to show the payroll menu with "assign Pay Group" highlighted for emphasis.
  3. On the Assign Pay Group screen, enter the Effective Date for the pay group assignment to take effect and the name of the Worker if it does not auto-populate. The Assign Pay Group window showing the effective Date and Worker fields which need to be filled in to proceed.
  4. Select OK.
  5. Select the new pay group for the Employee in the Proposed Pay Group field.Assign Pay group section with proposed pay group field highlighted for emphasis
  6. Enter any comments, as needed.
  7. Select Submit.

This completes the Assign Pay Group process.