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Approve Time

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This job aid outlines the activities for a Manager to approve hours submitted on a timesheet by an Employee they supervise.

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Prerequisites

The Employee has submitted the hours worked in Workday.

Important Information

  • Employees can submit time daily or after a certain time period determined by the Manager. Be sure to communicate with your employees regarding how often you would like them to submit time worked.
  • Managers receive email notifications each time the Employee submits time on the timesheet. You can adjust these settings by going to your account in Workday and changing your preferences.
  • Individuals who supervise large groups of hourly Employees should use the Review Time report to approve time.

Getting Started

Approve from Your Workday Inbox

  1. Navigate to the Time Entry task in your inbox.The Time Entry Inbox item on the sidebar
  2. Review the hours submitted by your Employee. The total hours will appear at the top and the daily details will display below in a table.The Time Entry Approval inbox item highlighting the hours displayed at the top and side of the page
  3. Select Approve.

Note: If changes are needed, select Send Back and enter a comment for your Employee. The Employee will make changes and resubmit to you for approval.

Approve from Your Email Notification

  1. Open the email notification sent to your inbox and select the hyperlink. In the below image, the email notification is accessed via Microsoft Outlook.The email saying a task awaits you: approval by manager in Microsoft Outlook. The hyperlink to Workday is emphasized
  2. Log in to SSO, if prompted.
  3. Review the hours submitted by your Employee. The total hours will appear at the top and the daily details will appear below in a table.Time Entry Approval Inbox Item displaying a breakdown of the hours entered and the daily totals table showing the hours worked each day
  4. Select Approve.The Entries to Approve table and the approve button at the bottom of the page

Note: If changes are needed, select Send Back and enter a comment for your Employee. The Employee will make changes and resubmit to you for approval.

This completes the overview of how to Approve Time for your Employee.