Create Job Requisition and Post Job

Initiate Create Job Requisition Process

1.  If you are the Hiring Manager for the position you are creating a job requisition for, select Team on your Worker Profile. If you are the Recruiting Manager or Recruiting Partner, navigate to the Hiring Manager’s Worker Profile and select their Team.
   

Note: Alternatively, you can start by searching for the Create Job Requisition task.

2. Scroll down and find the open position. Selecting the Show More link if needed.

3. Select the Related Actions icon when you find the position you are looking for.
   
4. Select Job Change > Create Job Requisition.
   
5. Select OK
   
6. In the Recruiting Information section, add or edit information including:
   • • Reason. Select Administrative, New Hire, or Replacement based on the needs of the position.
     • Replacement For. This is used to indicate the name of the last person who held the position or the incumbent’s name if one exists.
     • Recruiting Instruction. This is where you designate where the job will be posted.
     • Recruiting Start Date.Note: This date cannot be backdated. Workday Services recommends you use Today’s date
     • Target Hire Date (if applicable)
     • Target End Date (if applicable)
7. Select Next.
8. In the Job Details section, add or edit the following:
   • Job Posting Title.
   • Justification. This should be provided in the RPA.
   • Job Profile. Will populate from the position.
   • Job Description. This may not automatically populate from the Job Profile. You can edit to add more detailed information.
   • Worker Sub-Type (Faculty, Staff, etc.)
   • Time Type (full time, part time)
   • Primary Location
   • Primary Job Posting Location (internal, external, both?)Note: Many of the fields may auto-populate based on the position associated with the requisition.
9. Link to an Evergreen Requisition if needed.Note: You can also link the job requisition to an Evergreen from the Evergreen Requisition Guided Editor as well if you are not ready to link.
10. Attach the Primary Questionnaire to the internal and external career sites as applicable. This is required.Note: Refer to the Recruiting Instructions to determine whether one or both of the internal and external sites need the Primary Questionnaire attached. The Recruiting Partner can add a secondary questionnaire, if applicable.
11. Select Next.
12. The Qualifications section is only visible to Recruiting Partners and should be skipped. No edits should be made here.
13. Select Next.
14. In the Organizations section, confirm the Company (Member) for the requisition. Select the correct Member part for the position from the TAMUS System Member Hierarchy drop-down listing.
15. Select Next.
16. Attach documents related to the requisition In the Attachments For example, you may want to attach the RPA. This is not visible to applicants.
17. Select Next.
18. In the Compensation section, add or edit the following information including:
    • Salary Plan or Hourly Plan. Update the appropriate sections based on the position being filled. If the position is an exempt position, the Salary Plan frequency must be monthly; if the position is a non-exempt position, the Hourly Plan frequency must be Hourly. Details for posting as commensurate are on the following page.
    • Allowance Plan
    • Merit Plan. Including merit plans in the job requisition or hire process is not standard TAMUS practice; however, the Merit section is Workday delivered and cannot be removed.Note: Many fields may already be populated based on the position. The Compensation Package and Grade Profile will auto-populate from the position and serve as guidelines to assist the hiring department in determining the monthly or hourly rate.
19. Select Next.
20. In the Summary section, review all details before submitting the requisition.Note: You can also make edits to fields on this page by selecting the Edit icon or selecting the Guide Me icon to go back to the guided editor.
21. Select Submit.

Routing and Approvals

• The business process will route to the Recruiting Partner (if they are not the initiator) for review.
• The business process may route to one or more of the following: the Manager, the Department Head, and then the Executive Approver.

Create and/or Manage Interview Settings

The Recruiting Coordinator, Recruiting Partner and Manager receive the To Do Create and/or Manage Interview settings.

This step allows you to create a proposed Interview Team and provide setting for the interview schedule prior to candidates applying for the position. If changes are needed, you can use the Manage Interview Scheduling Settings task at any time during the recruiting process to make those changes. Changes will automatically update the proposed Interview Team for all candidates who enter the interview stage for the first time when a Candidate is rescheduled or another round of interviews is requested.

1. From your Inbox, select the To Do Create and/or Manage Interview Team.
2. Select the Manage Interview Scheduling Settings button.Note: If you need to create the Interview Team later during the Job Application process, you may skip this To Do using the gear icon found at the top right of the screen.
3. Add or remove Interviewers as needed by selecting the Plus Sign (+) or Minus Sign (−) icons and entering the following information:
   • Interviewers. Enter one or more. The Manager must be on the Interviewer list to be able to provide feedback from the interview.
   • Duration. Enter in minutes.
   • Interview Type. Select in-person, phone or video conferencing.
   • Alternate Interviewers (if applicable)
   • Notes. Enter any necessary comments for the Interviewer(s).Note: You may select a Previous Interview Team if one exists.
4. The Recommended Interview Settings allows you to add parameters for the interview schedule that can be produced during the Schedule Interview Task for a Candidate.
   • Earliest Start Time. This is the earliest an interview can start during the day.
   • Latest End Time. This is the latest an interview can end during the day.
   • Range of Dates. This indicates the time frame for which you would like schedules produced.
   • Days of the Week. Select which days of the week are to be used.
   • Enable Order of the Interviewers. This Indicates which interviewers are required to fill specific interview spots based on the proposed interviewers’ grid.
5. Enter any additional information in the Comment field, if needed.
6. Select OK.
7. Select Done.
8. Return to your inbox and Select Submit.

The Recruiting Partner receives an inbox task to post the job. This completes the Create Job Requisition process.

Post Job Process (Recruiting Partner)

The Recruiting Partner receives an inbox task to post the job.

1. Navigate to your inbox and select the Post Job task.
2. In the Job Posting Site field, select Internal or External.Note: Each Member will maintain its own external career site. However, internal candidates will not apply through the external career site of their Member campus. Rather, there is a single internal career site for the entire A&M System.

3. Select OK. The page updates to display all of the places where the job should be posted.
4. Enter the Job Posting Start Date and Job Posting End Date (if applicable) or select the Calendar icon to select the correct date.Note: Workday considers the Job Posting End Date to be 12:01 a.m. (start of day) for the end date selected, rather than 11:59 p.m. (end of day). If you need to update the Job Posting End Date, use the Update Job Posting task.

5. Select the Plus Sign (+) icon icon to add an additional posting, if necessary.
6. Select Submit.

This completes the Post Job process.