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Correct ORP Employer Contributions

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This job aid details the process for a Payroll Partner to correct Optional Retirement Plan (ORP) Employer Contributions when an Employee moves from ORP to Teacher Retirement System (TRS).

Prerequisites

An Employee moves from an ORP participating member to a TRS participating member or the Employee changes ORP vendors.

Important Information

The Pay Input must be completed as a One-time payment with Override selected. The override feature will deduct only the amount entered.

WARNING: Do not use Adjustment as this will cause the ORP Employer Contribution to calculate another contribution amount of one percent of the Employee’s base wages, adding to the ORP deduction amount entered.

Getting Started

This process requires two steps. First, you will need to correct the ORP Employer Contribution amount. Then, you will need to verify that the input is visible and calculating correctly.

Correct ORP Employer Contributions

  1. Navigate to the Employee’s worker profile.
  2. Select Related Actions > Payroll > Add Input.The related actions menu of an Employee expanded to display the Payroll option. On the expanded Payroll menu, the Add Input option is highlighted.
  3. In the Worker Defaults section, enter the relevant information.The worker defaults section of the Add Payroll Input by Worker window and its various fields are displayed. . Note: The Start Date and End Date will reflect the pay period date range to which you are adding the corrected contribution.
  4. In the Processing Defaults section, select One-time, Override and Regular Run Category.Processing defaults section with one time, override and regular run category selected.Important: Do NOT select Adjustment as this will add to the ORP deduction amount entered.
  5. In the Additional Defaults section, enter the relevant information.
    • Run Category. This will always be regular.
    • Payroll Worktags. Enter the costing allocation if it did not fill in automatically.
    • Override Currency. Do not check this box. Currency will always be in US dollars.The additional details section, displaying the Run Category field, the Payroll Worktag field, and the Override Currency check box.
  6. Select OK.
  7. On the Input row, enter any relevant information.The Add Payroll Input by Worker screen is displayed including the section used to add additional inputs. Note: If the Payroll Worktag is needed, you will receive an alert to submit before completing
  8. Select the Plus Sign (+) icon under Input Details to add the input Type and the Value amount of the contribution. Add a comment indicating why the ORP/TRS Employer Contribution is being corrected.The Input Detail section with the Type and Value fields highlighted.
  9. Select OK and Done.

 

Verify ORP Employer Contributions

  1. Navigate to the Employee’s worker profile.
  2. Select Pay > Results. View the Payroll Result of the pay period for which the correction was made by selecting the magnifying glass icon for the appropriate pay period.The pay section of an Employee's profile with the results tab highlighted
  3. Navigate to the Deductions section of the  Additional Pay Components tab and verify that the amount that is being refunded in this pay period is correct.

This completes the Correct ORP Employer Contributions process.