Home / Monthly User Meeting Agendas / Monthly Users Meeting – October 8, 2024

Monthly Users Meeting – October 8, 2024

General Announcements

  • Join us for Journey 2024! The Texas A&M University System IT Shared Services Conference will take place November, 13 and 14. This virtual conference focuses on technologies used by A&M System members. Access our Journey page for more information and conference details. Registration and agenda are live!

  • Team Updates:

    • D.J. Williams will start on November 1st with the Workday Services Staffing team as an IT Business Analyst I
    • Stephanie Russell started October 1st as our new Assistant Director for IT Training & Development

ITSS Operations

  • Seasonal Activity
    • Calendar Year End Processing In Progress
      • 2024 W2 Season Preparation
      • ACA 1095C Preparation Starting Soon

Workday Services

Release items discussed do not reflect the entire list of updates to the Workday application in the past 30 days. What is listed below are key changes the Workday Services team would like to highlight during the meeting. For the full list of release items, navigate to the Release Notes available on Workday Help.

Recruiting

  • Activated new feature that provides various user experience improvements on external career sites

Compensation

  • Employees are now able to view all completed Compensation events within the Benefits & Pay hub
  • Updated Report: Employee Grade Pay Range Analysis now has a prompt and column for Employee Type

Payroll

  • New one-time payment plan for One Time Merit Payment – Grossed Up is available
  • New Earning Codes
    • One-Time Merit Payment – Grossed Up
    • Student Organization Payment – Grossed Up
    • Student Organization Payment
  • Updated Reports
    • Compensation Changes populates compensation changes for hourly paid Employees, as well as salaried Employees when the prompt Exclude Events with no Change to Compensation is checked
    • Pay Result for Tax Reconciliation contains a new field for Pay Result Type
    • Pay Calculation Results for a Period has a new prompt for Employee Type

Staffing

  • Updates to Hire
    • Enhanced Pre-Hire Search: Workday now filters out active workers who don’t have a termination date, and limits the results to 100
    • The US Person Questionnaire and the To Do “Record background Check, Selective Service, Mail Stop, and Verify Education” route to HR Partner or HR Contact based on member selection
  • HR Partner Review step in Switch Primary Job will skip when both positions are Student Worker and at the same Company based on member selection
  • The user interface in Job Change (Change Job Templates) now extends to Review steps
  • Updated Report: Headcount by Month and Annual Turnover by Company includes a prompt for System Member Part when run outside of the HCM Executive Dashboard

IT Training and Development

Check out our new curriculum guides that provide training on Workday by security role/area!

Upcoming Webinars

Updated Workday Materials

  • Job Application Process (Manager)
  • Hire
  • Start Job Change

Demos – Recruiting and Staffing

Next Meeting

November 12th at 1:30 pm