Home / Monthly User Meeting Agendas / Monthly Users Meeting – July 9, 2024 (NO MEETING)

Monthly Users Meeting – July 9, 2024 (NO MEETING)

General Announcements

  • The Eligible for 12 over 9  Insurance Premiums Custom ID has been added to qualifying Employees in Workday

ITSS Operations

  • The Save for Summer payroll transactions have been successfully loaded into Workday for the July Monthly Employees
  • Please complete a thorough review after Withholding Order requests are processed by our team to ensure accuracy

Workday Services

Release items discussed do not reflect the entire list of updates to the Workday application in the past 30 days. What is listed below are key changes the Workday Services team would like to highlight during the meeting. For the full list of release items, navigate to the Release Notes available on Workday Help.

Benefits

  • Benefit Group Eligibility Rules, Benefit Plan Year Definition, Health Plan Rates , and Insurance Rates for Long Term Disability (LTD) have been updated for FY2025
  • ACA Measurement Configuration has been updated to calculate eligibility credited during FY2024 which applies to Open Enrollment for the upcoming plan year
  • Superior Vision will be known as Superior Vision by MetLife effective 9/1/2024
  • The Hartford no longer requires Evidence of Insurability (EOI) to enroll in Alternate Basic Life (ABL)
  • The Dependent Details tab in the Benefits section of the Worker profile loads more quickly for Workers without Dependents
  • Addresses in Texarkana are no longer eligible for the Dental HMO plan
  • The Health Care Spending Account contribution limit has been increased to $3200 for FY2025
  • Pre-Open Enrollment and Open Enrollment announcements in Workday will display to Employees in preparation for Open Enrollment

Compensation

  • Request Compensation Change business process allows a compensation amount of zero for additional jobs that are less than 4.5 months

Merit

  • Test in Sandbox at least a couple of weeks before launching in production
  • Completed Merit Configuration Worksheet must be submitted at least three weeks prior to Merit launching in production
  • New Merit Partners need to complete an SOR form to get access
  • Run the report Compensation Changes to identify changes between May 10 and September 1
  • Due date to submit EIB  request for One time Merit is 7/26/2024

Payroll

  • The Biweekly Period Schedule has been updated to include CY25 Pay Dates and Time Tracking dates
  • The report Find Timesheets has been hidden as the Timesheet functionality is not used

Staffing

  • When multiple Executive Approvers are assigned to an organization, all Executive Approvers will be required to approve select tasks to move the process forward
  • Updated report Business Process Events — Worker Staffing Details to include prompts as well as columns for Company – Current and Company – Proposed

IT Training and Development

Upcoming Webinar

  • July 17: Open Enrollment Discrepancy Report (Webinar)

New Materials

  • Managing the Merit Process in Workday (Webinar)

Next Meeting

August 13th at 1:30 pm