General Announcements
The September User Meeting will be a “Summer Recap” dedicated to reviewing release items from May 15, 2025 to September 4, 2025, providing an opportunity to discuss updates from the summer months.
- Journey 2025 is open for registration! Review the Conference Agenda and register for the conference, happening November 12th & 13th.
- On September 1, Texas A&M University – Victoria (TAMUV) joined the A&M system!
- The TAMUS System-wide Career Site is now available as a Workday External Career Site. Recruiting Partners can easily share job postings to this site by selecting the ‘System-wide Career Site’ option during the Post Job business process.
- Our biannual Workday Release goes into production on September 20th. WD2025R2 is the second release for this year. Details will be communicated as we get closer to this date. Biannual release information is available on Workday help beginning two weeks prior to the release date.
Workday Services
Release items discussed do not reflect the entire list of updates to the Workday application in the past 30 days. What is listed below are key changes the Workday Services team would like to highlight during the meeting. For the full list of release items, navigate to the Release Notes available on Workday Help.
Benefits
June
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- The report, “Employees and Retirees with Dependent Grandchildren,” now displays fields for Company and Worker Home Address, and provides a prompt for Company
July
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- A new report, “Employees Certifying Other Medical,” is available to Benefits Partners to identify benefits eligible employees who indicated other medical coverage
August
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- “Benefit Event Status Report – Pending Events,” can now be run for Open Enrollment Events in a “submitted” status
- “Benefit Events Status Report – TAMUS,” can now be run for Open Enrollment Events in a “completed” status”
September
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- The report, “Open Enrollment Discrepancy,” has been refined to exclude false positives
Security
August
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- The Compliance View Only role has been created to allow Compliance Officers access to the “Personal Travel to a Foreign-Adversary Requests” report
Time & Absence
August
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- Military Training/Duty and all Unpaid Time Off requests now route to the Absence Partner for approval
- Requests for Leave of Absence and Return from Leave of Absence can no longer be initiated by Employee as Self
- The Request Absence Time Off Categories and Time Off Types have been updated with new categories, renamed items, and reorganized groupings to improve clarity and consistency
Talent & Performance
June
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- A new report, “Performance Reviews,” is now available to Talent roles for tracking and reporting on performance reviews
Recruiting
August
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- Managers can no longer disposition candidates from the Screen stage of the Job Application process, based on member selection
Payroll
June
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- A new worklet has been added during the initiation step of Assign Costing Allocation business process to display Employee Pay Rate Type
July
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- The report, “Name Changes,” is now available to the Tax Compliance Partner
August
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- Employees with a future hire date are now able to update their W-2 printing elections
- The report, “Salaried Timesheet Detail with Time Off,” now returns correct Overtime Hourly Rate for salaried workers
September
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- Camp Revenue Sharing Payments are now setup with a new earning code and one-time payment plan
Staffing
June
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- The To Do: Employee Onboarding Process is Complete now includes a reminder to verify that citizenship status was entered correctly
July
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- “Time in Position” is available to HR Partner and HR View Only roles to view employee time in primary positions
- “Worker I-9 Details” is now available to the HR View Only role
- “Employee Service Dates” now provides prompts for Effective As Of Date and Return Length of Service Calculations in Years
- “Audit – Supervisory Organization Structure” now displays the Part Number field
- “Audit – Supervisory Organization Structure” now includes a column for Superior Organization Name
September
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- A new report, “Personal Information Changes,” is available to HR Partner, Payroll Partner, and Tax Compliance Partner to view the most recent change to a worker’s legal name, preferred name, social security number, home address, or work address
IT Training & Development
For additional training resources, visit the Workday Services Training page. You’ll find job aids, videos, and other helpful materials to support your learning.
June
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- New: Webinar – Report No Show
- New: Reference Guide – I-9 Error Log Member Instructions
- Updated: Job Aid – Add a Surviving Dependent
July
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- New: Webinar – Merit Preview 2025
- New: Reference Guide – Overtime and Comp Time
- New: Video – Complete Open Enrollment
- Updated: Reference Guide – Understanding the Pay Cycle Event
- Updated: Online Course – Managing Absence in Workday
August
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- Updated: Job Aid – Create Job Requisition and Post Job
Demo
Payroll – New Bank Account Authentication for Payment Election updates