An Employee who is on leave without pay for the entire workday immediately before and/or after a scheduled holiday, depending how the scheduled holidays falls, is not eligible to be paid for the holiday. Workday does not make an automatic adjustment to the Employee’s pay. HR Professionals should educate managers in departments, colleges, or agencies they support to inform them immediately when unpaid time off or leave without pay is approved around holiday periods.
Monthly Paid
To ensure a monthly-paid employing does not receive holiday(s) pay in error, Unpaid Time Off should be entered for the holiday(s) in question. If the employee themselves does not submit Unpaid Time, their Manager or HR Contact has access to the Time Off business process. Please be aware of monthly payroll deadlines to ensure the update is included in the current monthly pay result.
Biweekly Paid
Holidays must be removed from the Timesheet.
Follow these instructions:
-
- Open the timesheet; click on each Holiday date to enter.
- Choose Holiday Adjustment (for Timekeeper Use) as the Time Type.
- Enter negative hours (-8.00 for full-time; prorated amount for those between 50% -99%FTE).
- Conversely, if the holiday hours are missing from the timesheet, you would enter positive numbers to pay each holiday date (8.00 for full-time; prorated amount for those 50% to 99% FTE).
- Complete Comments section detailing the reason for the adjustment for audit purposes.
- Click OK to complete the adjustment; Submit and/or approve the timesheet.
Please be aware of biweekly payroll deadlines to ensure the adjustment is included in the current biweekly pay results.