FAQs

Account charges that are not fully transferring to T&E are probably payroll cost transfer (PCT) transactions that have not been finalized and are in the “in progress” (IP) status category. Looking… Read more: Why are some charges to an account not fully transferring to Time & Effort (T&E)?

Time & Effort displays many of its percentages as full-time equivalency (FTE) percentages, including those shown on the Employee Account Details screen. For example, consider a simple case: An employee makes… Read more: Why does an employee’s “% for the Month” value not equal the percentage of gross pay (s)he was paid on an account?

Check for pay rate, percent effort, and account distribution changes during the certification period. Account percentage calculations are based on Units, a salaried employee's full-time equivalent (FTE) percentage. For hourly employees,… Read more: The percentages on my time and effort report aren’t correct. What causes this?

If you receive an Out of Compliance Report in your e-mail inbox the following information may be helpful to you. What Out of Compliance Report is a report of employees who… Read more: Certification Out of Compliance Reports

This Self Certification setting means that the employee's Self Certification status was overridden to No in BPP prior to December, 2017. If you change the setting to "PI Eligible" in Time… Read more: What does the Self Certification setting Self Certify denied due to legacy status in the pre-Workday database mean?

As explained in the Certification Documents help document, a certification will be created for a given employee (by UIN), position (BPP PIN), and administrative location (BPP Adloc) when: At least some… Read more: Why does a certification document not contain all time for an employee?

In the summer of 2012, as a result of several changes in federal law and other factors, the Texas A&M University system adopted new policies in regards to disclosure and training… Read more: Who is subject to FCOI disclosure rules?

The account responsible person comes from the screens 6 and 9 in FAMIS (for SL accounts), and from screen 52 for support accounts.

On the night of the 10th of every month, all payroll data from the prior month is collected and posted into Time and Effort. Note on TAMRF payroll data: TAMRF payroll… Read more: When do payroll corrections that we have made make it into Time and Effort?

Data from the payroll systems is loaded to the Time and Effort system monthly.

If those payroll files contain payroll corrections for prior periods, those prior period documents will be updated as part of the monthly payroll file load.

When a document is rejected, the user selects a reason as to why he/she feels the certification document is not correct.  The user can select from pre-written choices or simply add… Read more: What happens to rejected documents?

The document is not exactly forwarded, but the supervisor/manager of the PIN of the faculty member has rights to certify the document(s).  So, assuming the faculty member was marked for self… Read more: If a faculty member (user) leaves during a reporting period, will the report be forwarded to the Department Head?

There are two ways now for all administrators to monitor the status of all certification documents.  The first way is in the program T&E itself by going to the FIND DOCUMENTS… Read more: How can administrators monitor documents?

Currently there is no direct notification when an administrator releases a from administrative review.

PIs/Supervisors will be notified as part of the weekly notification that there are documents in their inbox.

Every Monday night, Departmental Administrators are notified via e-mail with an attached PDF report.  This PDF report contains a listing of documents that need some sort of action.  Action items are Certification Documents that are in the following statuses:  Hold, Pending, Rejected, Pending Admin Verification

Nothing really happens to documents on hold.  They are waiting to be corrected.  When payroll corrections come through that impact the certification document, the document will be placed back in open… Read more: What happens when a document is placed on hold?

The Cancel document feature is currently reserved for Central administrators.  This feature should be rarely used, and is thus left only for central administrators. Canceled documents are removed completely from work… Read more: What does ‘Cancel Document’ Mean?

Sometimes documents are created after the certification period is open because the account has recently been marked for as an account that requires certification.  Check with the FAMIS or EPIK account… Read more: A document was just created for a prior cert period – Why?

Yes, the administrators can assign supervisors/managers in other ADLOC departments if that administrator has access in SSO to do so. However, the approval process of the certification document is PIN based.  So, whoever is “over” that PIN, has control of that certification document.

The payroll data on the Certification Documents comes from Workday, the Texas A&M University System's payroll system. Payroll cost transfer (PCT) data comes from FAMIS, the A&M System's accounting system. All… Read more: Where does the effort data come from?

The federal government requires an effort report when an individual is compensated by, or has agreed to contribute time to, a federally sponsored project. All faculty and staff (professorial, exempt and… Read more: When is certification required?