At some workstations. the responsibility of approving departmental budget verification documents falls to department approvers, while at others the central administrators perform this function. In either case the approver’s responsibility is the same: to ensure a complete and accurate payroll for the department.
Monthly Payroll provides the View BVD screen as the primary means of verifying an adloc’s payroll, as shown below:
Steps to ensure quality payroll include:
- Getting accurate, up-to-date information into the BPP budget BEFORE Monthly Payroll’s BVD documents are created
- Ensuring any new/updated positions are activated/refreshed in Monthly Payroll
- Making all needed adjustments to pay, including zeroing of employees who should not be paid at all
- Submitting your department’s BVD to payroll in a timely manner
Department approvers in particular can make good use of the View BVD screen’s flexible search features:
Of particular note are the Filter field – which allows the user to search by UIN, PIN, Title Code, and other common search expressions – and the “Only show changed PINs?” field which limits the display to PINs on which an adjustment has already been made.
This is particularly useful because these changes are important for a department approver to review.
When the BVD has been reviewed and accepted, the department approver can simply click the Submit to Payroll button:
Note that central administrators in some workstations may find it advantageous to use the special “Approve All Adlocs” feature unique to that role rather than approving each BVD independently.