Email and Email Signature

Email and Email Signature

Consistency is important across all communications to keep our brand and messaging clear. OIT team members will use the standard TAMUS Office of Marketing & Communications email signature designated below.

Email from a “tamus” address is considered official A&M System correspondence. Personal quotes, logos or icons are not permitted in email signatures. Confidentiality statements are not needed, since all correspondence from a tamus.edu address is subject to open record requests.

(1) Choose an email signature from the options below.
Option 1: Mail Stop Address
Option 2: Physical Address
Option 3: Mobile Device

(2) Copy and paste the option into Outlook and update it with your information.

• (File / Options / Mail / Stationary and Fonts / E-mail Signature)

(3) Update your signature in Outlook’s webmail client if you use it.

A few notes:

• • Cell numbers are optional in your email signature. Delete the cell text if you don’t include a cell number.
  • ‘The Texas A&M University System’ font should be Trajan Pro – 11pt, small caps (DO NOT use images in email signatures). If you don’t have Trajan Pro, use Times New Roman – 12pt, small caps) and use maroon text color (RGB for maroon is R=80, G=0, B=0).

(4) Set the body of all emails and your email signature at Arial 11pt (minimum) for accessibility purposes.

• (File / Options / Mail / Stationary and Fonts / Personal Stationary / Font buttons for new messages, replies and plain text messages)