The UIN Manager application is used by the member institutions of the Texas A&M University System to assign a unique identifier – known as the Universal Identification Number (UIN) – to employees, students, and individuals affiliated with the A&M System.
Often this is performed as part of an employee’s new hire process. As such, the UIN is used instead of a Social Security Number to help protect personal information in the HR and Payroll enterprise applications used within the system.
Associated with the requirement to protect an employee’s personal information is the business need to have freer access to the data in administrative systems. As a result, the UIN is also used to identify non-employees affiliated with an A&M System member. For example, UINs are given to students, visiting scholars/researchers, contractors and others for use in various enterprise applications.
Note that it is quite possible for an individual to be a student, an employee and the dependent of an employee at the same time. Each of these roles requires a UIN within the enterprise; however, to ensure proper identification and access management, an individual can only be assigned one UIN at a time.
The UIN Manager application interfaces the employee system and various student and other systems to issue UINs and to help prevent an individual from being assigned more than one UIN.
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