The TrainTraq pages are organized by role. As an employee of the Texas A&M University System you will have access to one or many roles – depending on your job duties.
The TrainTraq roles and their functions are described below:
The Employee Role
All A&M System Employees have the Employee role in TrainTraq. This gives the employee the ability to:
- View their training assignments and transcript.
- Search the course catalog for available courses offered by System Members.
- Launch and complete online courses.
- Access training support from their departmental and workstation processors.
The Manager Role
The Manager is given to an employee when they are designated as a manager for an employee in a given position in SSO. The role provides managers within each System Member to monitor training compliance and make assignments to their direct reports.
NOTE: A manager’s direct reports in TrainTraq are determined by the “Standard” structure designated in SSO. Contact your HR Liaison if you have questions regarding your direct reports and if you should or should not have the manager role.
Managers have the ability to:
- View training assignments and transcripts for direct reports.
- Assign courses, programs, and tasks to direct reports.
The Workstation Processor role has access to all employees within a designated workstation(s), but does not have access to some of the administrative tools available to the Training Administrator.
The Processor Role (Departmental and WorkStation)
The processor role is granted specifically to individuals using the SSO role management system. It is granted when an individual’s job duties involve managing training compliance and assignments for a department or TAMUS member.
What capabilities do departmental and workstation processors have?
- View training assignments and transcripts for employees.
- Assign courses and tasks to employees.
- Create and edit employee groups.
- View and make assignments to employee groups.
- Perform batch completion uploads.
What is the difference between a departmental and workstation processor?
- It is a difference of scope (to which employees can the perform the above functions).
- Departmental processors perform the above functions to employees in a department or set of departments (Adlocs).
- Work Station processors perform the above functions to employees for an entire TAMUS member (or members).
- When viewing Employee Roles as an SSO Administrator, the TrainTraq Workstation Processor role is TR-CENT-ADMIN. The Departmental Processor is TR-DEPT-ADMIN.
The Training Administrator Role
The Training Administrator role provides the greatest level of access and capability within TrainTraq. In general, most System Members will need only one Training Administrator and a backup.
When viewing Employee Roles as an SSO Administrator, the TrainTraq Training Admin role is TR-TRAIN-ADMIN.
What capabilities does a Training Administrator have?
Training Administrators can:
- If they also have SSO access, they can grant the departmental and workstation processor roles.
- Search the catalog for courses.
- Launch online courses.
- View training assignments and transcripts for employees in designated workstation(s).
- Assign courses and tasks to employees within designated workstation(s).
- Create and edit groups within designated workstation(s).
- View and make assignments to groups within designated workstation(s).
- Perform batch completion uploads.
- Create assignment rules.
- Edit training catalog for designated workstation(s), including adding, editing, and activating courses.