Release 3.1.x Notes

Following are the feature changes that occurred in the 3.1 version (including 3.1.1 to 3.1.4)

Major Feature Enhancements

Registrar Role – Evaluation Introduction for Sections (in-class courses) available including multiple choice
Registrar Role – Evaluation Reports available for Instructors
Registrar Role – Instructors are a sub-set of Employees, created and maintained by Node/Adloc
Registrar Role – With addition of adding a Contact Type: NodeAdloc Email, a Node/Adloc can be CC’ed for all Section Related e-mails going to users
Registrar Role – Fee Structure now shows any Courses that it has been attached to
Registrar Role – Billing Report
Registrar Role – Bug: Fixed – all transcript records now show up for employee
Sections Meeting Dates/Times can now be exported to Outlook (or any .ics client)
Assignment management now shows updates to any change dates of those assignment dates on Log file for that employee
Management of “Upload Completions” can now be viewed and removed (if mistakes made) for a small period of time
Management of “Upload Completions” – admins can now upload Task completions (not just courses)
Management of Groups – you can now excel dump the entire group, and shows last modified by and last modified when
New System-Course-Catalog report available for SysAdmin and Training Admins
Management of Assignment Rules – now has excel dump
All Course Types can now have a “Node/Adloc” owner
Users can change/edit Payment Options (for Account information) on sections
TrainTraq Support tab – now uses the Contact(s) database in order to determine who to send support e-mails to (instead of Dept/Workstation admins)
Dept Node Registrar/Instructors: New course evaluation report tab for each course to summarize evaluations
Employees can change their waitlist to auto-enroll (toggle back and forth) if the section is auto-enrolled enabled
Dept Node Registrar/Instructors: Can now send Announcements to Waitlist or any Status of employees on Roster
For transcripts, it now uses the Section End Date (instead of completion date) for in-class completions
Dept Node Registrar: Evaluations now have the capability of multiple-choice questions/answers
Dept Node Registrar/Admins: Announcements, Reminder Email and Registration Email now has ability to use HTML WYSIWYG
Admins: Titlecode can now be used in the Assignment engine

Minor Feature Enhancements

Registrar Role – Clone Section feature now available on Section Details
Added spacing in the e-mails sent for Section Announcement
Bug: Fixed bug when editing Programs where screen pops up
Bug: Fixed assignment doesn’t go away if completion already exists for same day
Fixed issue where report viewer going over footer
Assignment Rules setup now has larger viewing area
TAMUS Branding of Seal/Colors
Registrar Role: Roster sort order fixed to Last Name, First Name
Minor changes to enhance Admin Roles….
Section: Allow employees to get on a specific section waitlist if they were already on the course waitlist
Dept Node Registrars: Can enroll employees on multiple sections of the same course (only that role – not employee)
Dept Node Registrars: Meeting Date/Time pop-up “smart” and fills in appropriate AM/PM
Admin: Report – SystemCourseCatalog now has the Audit Create Date and Last Modified By fields
Dept Node Registrars: the Employee/Supervisor Popup, now puts the current title description as well as phone/email
For all roles: Classroom/Sections now sorted by nearest date time first and then start date
Allow employees to waitlist/register fr same course (different sections)
Section Class Ends now shows the very last meeting date/time
Upcoming Sections tab now has a button to register for a section
Emails sent to employees about seats available now have a direct link to Registration of Section page
Dept Node Registrar: When printing a Section Roster (pdf), it now uses the Roster Filter on the current Roster page
Dept Node Registrars now have an option to add themselves to the Contact Database to avoid the REPLY-TO on some e-mails from “TrainTraq Messenger” and use their own
Admins: Editing Employee Groups, it now shows you Last Updated By/Last Updated When
Completion/Cancellation e-mail text changed
Training Admins now have Utilities -> Directory Info
External Gateway: Now uses the Workstation drop-down
Allow employees to get on a specific Section/Class waitlist if they were already on the Course waitlist
E-mail formatting changes for lots of system generated e-mails
Admin Roles -> Utilities -> Directory Info now links to the Employee page; Now shows the entire workstation name (instead of code)
Other minor enhancements

Bug Fixes

Irregular javascript error for manual assignment – sometimes erroneously saying “..took course in last 30 days”. Fixed.
Private course not allowing employee to view – even in own workstation. Fixed.
Admin: Batch Completion UNDO would allow any user to undo batch. Fixed. Now, only uploader can undo (or System Admin)
Admin: Section Clone – the meeting dates/times would not clone correctly. Fixed.
Instructors: Allow instructors to see all sections (including completed/closed) – it was just current sections. Fixed.
Section evaluations were getting submitted even if not selected. Fixed.
Training admin: Could not see Notifications Tabs for other workstation courses. Fixed.
Section – reserved seating not working. Fixed.
ExternalGateway users, if logged into SSO, would get an error. Fixed.
Email PDF on transcript not working. Fixed.
Admin: Dept Node Registrar would get an error for no select fee structure. Fixed.
Section – outlook calendar may have HTML characters causing error on import. Fixed.
Admin: Section Billing report would show error on end date. Fixed.
Admin/Instructors: Roster would have extra blank page. Fixed.
Admin (Training/System): Action log – course name will only allow you to enter 9 characters. Fixed.
In-classroom Sections now REQUIRE a course category
Bug: Admin roles: When adding Workstations/Adlocs to Assignment Rules, the entire Workstation/Adloc list disappears
Bug: Private link for Sections not working
Bug: Payment for Sections – do not allow employees to delete any payments used for future classes; employees must have at least one payment method on file
Bug: History Tab for Employees would sometimes how more information than needed
Bug: Instructor Role would disappear after all Sections were completed
Bug: SysAdmin/TrnAdmin role: sometimes, users could not edit notification the first time they clicked into the text box
Bug: Section “Completion” dates need to insure they have the correct date, as Section End Date, throughout application
Report: Training Dept Registrar Role – Section Stats report – class hours were pulling from CPE instead of CEU
Report: Training Dept Registrar Role – Billing Report is wrong – pulling wrong grouping of data
Report: System Participation by Workstation – not pulling everyone
Course Catalog Tab – the Category drop-down not sorted correctly
Bug: Registrar Role – if changing from Auto-Enroll YES to NO, insure that the waitlist employees are updated as well to auto-enroll = no
Bug: Registrar Role – class notes could only take .zip files on server, but would allow user to upload all types (then save on server incorrectly as .zip file)
Bug: Fixed new employee assignment for Workstation L, M, G – ISA is now 1 year and all others 2 years
Bug: Fixed – SCORM not always recording grade of 100% for master tests
Bug: Fixed – Sometimes, SCORM files would not Move To Production
Bug: Fixed Manual Assignment email notification (fixed for Faculty and Staff)
Bug: Fixed Notification e-mail was missing Contact Email information
Bug: All Admin roles fixed – Transcripts report, the filter was doubling up and getting larger and larger
Bug: Reserved link will not allow person to register while others are on waitlist
Bug: If you have a Location then deactive location, the course errors: when viewing the course
Bug: Billing Report – you have to sometimes hit the view report twice (sometimes)
Bug: CC supervisor still not working