Feb. 23-25, 2026

Follow the steps below to secure your sponsorship:

• Email techsummit@tamus.edu to and let us know which sponsorship package you’re interested in.
• We’ll confirm if the package is available and issue an invoice.
• Choose how you will pay your invoice:
  • Via Credit Card
    • Your invoice will include a link to our online payment portal and an access code.
    • Use the access code to add your sponsorship package to your cart and follow the checkout instructions.
    • A member of the planning committee will email you a list of available booths to choose from, usually within the same business day.
  • Via ACH
    • When you receive your invoice, let us know you wish to pay via ACH.
    • We’ll get our banking team involved; they will work with you to complete the paperwork.
    • Once payment is received, a member of the planning committee will email you a list of available booths to choose from.
  • Via Check
    • When you receive your invoice, let us know you wish to pay via Check.
    • Make checks payable to: The Texas A&M University System. On the memo portion, add: 01240390 – Tech Summit
      • Mail Check to:
        System Office Budgets & Accounting
        ATTN Lona Reynolds
        301 Tarrow, Ste 345
        College Station, TX 77840-7896
        FEIN: 74-2648747 or
        State Agency: 37107107100

It’s important to note:

• Your sponsorship is not secured until payment is received in full.
• Sponsors can only select their booth locations once payment is received.

Sponsor may cancel their sponsorship upon written notice to techsummit@tamus.edu, subject to the following cancellation fees:

• At least ninety (90) days prior to Tech Summit Day 1: The A&M System shall retain seventy-five percent (75%) of the Sponsorship Fee as a cancellation fee.
• Fewer than ninety (90) days prior to Tech Summit Day 1: The A&M System shall retain one hundred percent (100%) of the Sponsorship Fee as a cancellation fee. Fee can be waived if sponsor finds a replacement sponsor acceptable to the A&M System.
• Cancellation fees may be reduced if the Sponsor finds a replacement sponsor acceptable to the A&M System. Please contact techsummit@tamus.edu for more information.

Booths can only be shared between a value-added reseller and the company whose products they sell.

Move-In Schedule

• Sunday, February 22: 3:00 p.m. – 5:00 p.m.
• Monday, February 23: 7:00 a.m. – 11:30 a.m.

Please note, the Sponsor Hall opens for attendees on Monday, February 23 at 12:00 p.m.

Teardown Schedule

• Tuesday, February 24: 3:45 p.m. – 6:00 p.m.

• The Embassy Suites begins booth construction Sunday, February 22 at 7:00 a.m. and should finish by 3:00 p.m.
• If you need access to a loading dock, please email techsummit@tamus.edu so that we can help you coordinate with the hotel
• All booths include the following at no additional cost:
  • 8′ tall, black pipe and drape back wall with 4′ side rails
  • Draped 6′ table with two chairs
  • Standard 120 power
  • Standard conference Wi-Fi
• If you need additional power or equipment please complete and return the Booth Power and Equipment Order Sheet per the included instructions

If you need to ship materials to Tech Summit, please refer to the Embassy Suites Shipping and Handling Procedures, Pricing and Order Form.

Tech Summit partners with 360 Destination Group for all sponsor booth custom furniture packages. Please contact techsummit@tamus.edu for their brochure.

Sponsors are required to be in their booth during attendee breaks and meals. Booth attendance is optional at other times.

NOTE: Sponsors are not permitted to hold events during scheduled Tech Summit hours. Violators will not be allowed to participate in future Tech Summits.

Monday, February 23
• 12:00 p.m. Sponsor Hall Opens
• 12:00 p.m. – 1:00 p.m. Lunch for Pre-conference Workshop Attendees
• 2:15 p.m. – 2:30 p.m. Breakout Transition
• 3:15 p.m. – 3:45 p.m. Refreshments
• 4:30 p.m. – 6:15 p.m. Sponsor Hall Reception

Tuesday, February 24
• 7:30 a.m. – 9:00 a.m. Breakfast
• 10:30 a.m. – 11:00 p.m. Refreshments
• 11:45 p.m. – 12:00 p.m. Breakout Transition
• 12:00 p.m. – 1:00 p.m. Lunch
• 1:45 p.m. – 2:00 p.m. Breakout Transition
• 2:45 p.m. – 3:00 p.m. Breakout Transition
• 3:00 p.m. – 3:30 p.m. Refreshments
• 3:30 p.m. – 3:45 p.m. Breakout Transition
• 3:45 p.m. Sponsor Hall Closes