Feb. 23-25, 2026

Follow the steps below to secure your sponsorship:

• Email techsummit@tamus.edu to and let us know which sponsorship package you’re interested in.
• We’ll confirm if the package is available and issue an invoice.
• Choose how you will pay your invoice:
  • Via Credit Card
    • Your invoice will include a link to our online payment portal and an access code.
    • Use the access code to add your sponsorship package to your cart and follow the checkout instructions.
    • A member of the planning committee will email you a list of available booths to choose from, usually within the same business day.
  • Via ACH
    • When you receive your invoice, let us know you wish to pay via ACH.
    • We’ll get our banking team involved; they will work with you to complete the paperwork.
    • Once payment is received, a member of the planning committee will email you a list of available booths to choose from.
  • Via Check
    • When you receive your invoice, let us know you wish to pay via Check.
    • Make checks payable to: The Texas A&M University System. On the memo portion, add: 01240390 – Tech Summit
      • Mail Check to:
        System Office Budgets & Accounting
        ATTN Lona Reynolds
        301 Tarrow, Ste 345
        College Station, TX 77840-7896
        FEIN: 74-2648747 or
        State Agency: 37107107100

It’s important to note:

• Your sponsorship is not secured until payment is received in full.
• Sponsors can only select their booth locations once payment is received.

Sponsor may cancel their sponsorship upon written notice to techsummit@tamus.edu, subject to the following cancellation fees:

• At least ninety (90) days prior to Tech Summit Day 1: The A&M System shall retain seventy-five percent (75%) of the Sponsorship Fee as a cancellation fee.
• Fewer than ninety (90) days prior to Tech Summit Day 1: The A&M System shall retain one hundred percent (100%) of the Sponsorship Fee as a cancellation fee. Fee can be waived if sponsor finds a replacement sponsor acceptable to the A&M System.
• Cancellation fees may be reduced if the Sponsor finds a replacement sponsor acceptable to the A&M System. Please contact techsummit@tamus.edu for more information.

Booths can only be shared between a value-added reseller and the company whose products they sell.

Move-In Schedule

Sponsor Hall Move-In

• Sunday, February 22: 3:00 p.m. – 5:00 p.m.
• Monday, February 23: 7:00 a.m. – 11:30 a.m.

Please note, the Sponsor Hall opens for attendees on Monday, February 23 at 12:00 p.m.

Breakout Room Move-In

• Sunday, February 22: 3:00 p.m. – 5:00 p.m.
• Monday, February 23: 12:00 p.m. – 2:15 p.m.

Breakout room sponsors should be aware that their breakout room is in use for pre-conference workshops from 7:00 a.m. to 12:00 p.m. on Monday, February 23 and unavailable for set up during that time.

Teardown Schedule

Sponsor Hall Tear Down

• Tuesday, February 24: 3:45 p.m. – 6:00 p.m.

Breakout Room Tear Down

• Wednesday, February 25: 10:16 a.m. – 12:00 p.m.

We encourage Breakout Room sponsors to be in their breakout rooms during the morning breakout session blocks on Wednesday. If you need to leave early, you can move out Tuesday after the final breakout session.

• The Embassy Suites begins booth construction Sunday, February 22 at 7:00 a.m. and should finish by 3:00 p.m.
• If you need access to a loading dock, please email techsummit@tamus.edu so that we can help you coordinate with the hotel
• All booths include the following at no additional cost:
  • 8′ tall, black pipe and drape back wall with 4′ side rails
  • Draped 6′ table with two chairs
  • Standard 120 power
  • Standard conference Wi-Fi
• If you need additional power or equipment please complete and return the Booth Power and Equipment Order Sheet per the included instructions

If you need to ship materials to Tech Summit, please refer to the Embassy Suites Shipping and Handling Procedures, Pricing and Order Form.

All booths include standard power and Wi-Fi. If you need additional technology support, please email techsummit@tamus.edu for the Tech Order form.

Tech Summit partners with The Event Lounge for all sponsor booth custom furniture packages. Please contact Deana Gammero for their brochure.

Sponsors are required to be in their booth during attendee breaks and meals. Booth attendance is optional at other times.

NOTE: Sponsors are not permitted to hold events during scheduled Tech Summit hours. Violators will not be allowed to participate in future Tech Summits.

Monday, February 23

• 8:00 a.m. – 12:00 p.m. Pre-Conference Workshops
• 12:00 p.m. Sponsor Hall Opens
• 12:00 p.m. – 1:00 p.m. Lunch for Pre-conference Workshop Attendees
• 1:00 p.m. – 2:15 p.m. Opening Keynote & Remarks
• 2:15 p.m. – 2:30 p.m. Breakout Transition
• 2:30 p.m. – 3:15 p.m. Breakout Sessions
• 3:15 p.m. – 3:45 p.m. Refreshments
• 3:45 p.m. – 4:30 p.m. Breakout Sessions
• 4:30 p.m. – 6:15 p.m. Sponsor Hall Reception

Tuesday, February 24

• 7:30 a.m. – 9:00 a.m. Breakfast
• 9:00 a.m. – 10:30 a.m. TechX Keynote Session
• 10:30 a.m. – 11:00 p.m. Refreshments
• 11:00 a.m. – 11:45 a.m. Breakout Sessions
• 11:45 p.m. – 12:00 p.m. Breakout Transition
• 12:00 p.m. – 1:00 p.m. Lunch
• 1:00 p.m. – 1:45 p.m. Breakout Sessions
• 1:45 p.m. – 2:00 p.m. Breakout Transition
• 2:00 p.m – 2:45 p.m. Breakout Sessions
• 2:45 p.m. – 3:00 p.m. Breakout Transition
• 3:00 p.m. – 3:30 p.m. Refreshments
• 3:30 p.m. – 3:45 p.m. Breakout Transition
• 3:45 p.m. Sponsor Hall Closes
• 3:45 p.m. – 4:30 p.m. Breakout Sessions

Wednesday, February 25

• 7:30 a.m. – 8:30 a.m. Breakfast
• 8:30 a.m. – 9:15 a.m. Breakout Session
• 9:15 a.m. – 9:30 a.m. Breakout Transition
• 9:30 a.m. – 10:15 a.m. Breakout Session
• 10:15 a.m. – 10:30 a.m. Breakout Transition
• 10:30 a.m. – 11:45 a.m. Closing Keynote and Summit Closing Remarks

The Sponsor Hall Scavenger Hunt is an in-person game that happens during the Sponsor Reception on Monday, February 23. It includes Platinum, Gold and Silver sponsors. Attendees who participate will be entered to win one of Four (4) $100 Amazon gift cards.

In addition to the Scavenger Hunt, you are welcome to offer a product or service give away during the Sponsor Reception or during the Summit. Sponsor attendees are not eligible to participate in the Scavenger Hunt.

How the Sponsor Hall Scavenger Hunt Works

• At check in, attendees receive a Sponsor Hall Scavenger Hunt scorecard in their conference bag.
• On Monday, February 23 by 4:00 p.m., Platinum, Gold and Silver sponsors will receive one (1) rubber stamp of your logo and one (1) ink pad.
• The hunt begins when the Monday Sponsor Reception begins.
• Attendees must visit every sponsor booth to receive a stamp on their scorecard. You can stamp an attendee’s card once.
• Attendees turn in completed entries at the Registration Desk.
• Cards are drawn after the Closing Keynote; the first four completed cards that are drawn receive a $100 Amazon Gift Card.

Tech Summit does not charge sponsors an additional fee to collect leads at showsite. Sponsors are responsible for setting up their virtual expo booth in Accelevents, the conference platform. A virtual expo booth is required in order to scan attendee name badges to collect leads.

How to Set Up a Virtual Booth

• Decide who your Exhibitor Admin will be. This person does not need to attend the conference. They can be a member of your marketing, sales, or other team.
• Send the name of your Exhibitor Admin to techsummit@tamus.edu by February 9.
• Your Exhibitor Admin will be added to your virtual booth and will receive a link to “Access the Booth” from Accelevents.
• Your Exhibitor Admin adds your company’s staff to the virtual booth. We recommend adding all showsite staff to your virtual booth to make it easy to capture leads.

Attendees will use the conference app to look at the various sponsors in the sponsor hall. To encourage traffic to your booth, make sure to set up at least the following elements in your virtual expo booth:

• Logo (pre-loaded by Tech Summit organizing team)
• Expo Card Image
• Banner Image
• Carousel Image (pre-loaded by Tech Summit organizing team)
• Short Description
• Exhibitor Description
• Call to Action

All sponsors received at 2026 Pre-Summit Sponsor Touch Base and Virtual Booth Setup guide in January 2026. Please refer to that guide for complete details on booth setup. Email techsummit@tamus.edu if you need a copy of the guide.