Hourly Payroll Period Rules
Prior to version 1.7, Time & Effort assigned hourly payroll to a certification period using the Period Date field, normally the Pay Date value. This caused payroll detail records to appear in later certification periods than desired. For this release, the Time & Effort Central Administrators (TECA) committee requested that the rule be changed to use the Pay Period End Date instead of Period Date, starting with the Spring 2022 certification period.
A key consideration of this change was that the January 7th, 2022 payroll run in Workday had already been loaded into Time & Effort using the old Period Date rule. Therefore, the 1/7/2022 date was used as the the transition point between the old and new rules. Specifically:
- Hourly payroll with a Period Date <= 1/7/2022 will use the old rule, meaning:
- Records with Period Date < 1/1/2022 will be assigned to the Fall 2021 certification period
- Records with Period Date >= 1/1/2022 (and <= 1/7/2022) will be assigned to the Spring 2022 period
- Hourly payroll with a Period Date > 1/7/2022 will use the new Pay Period End Date rule
This can be confusing when Workday retroactive payroll changes are made and the Pay Period and Period Date values diverge from the normal pattern. In these instances, please consider the rule above carefully when analyzing certification documents and their contents.
Historical Period Freezing
Prior to this release, Time & Effort would look at all certification documents as far back as the Fall 2022 certification period when processing changes to FAMIS accounts. Over time, however, Time & Effort has experienced issues with FAMIS accounts being re-purposed years after being used for work requiring effort certification, the result of which has been the unexpected re-opening of very old certification documents.
For this release, Time & Effort implemented a new rule and will only consider the current fiscal year and the 3 FYs prior when processing account changes. This change will keep old certification documents from re-opening as the result of an account attribute change in FAMIS.