Employee Data Updates from Workday

Workday is the system of record for all employees employed by or retired from the A&M System as of May 1st, 2017. Therefore, updates to these employees and retirees identifying data – Name, Date of Birth, Sex/Gender, and SSN – must be made in Workday.

When updates are made to these data elements in Workday, the data flows overnight into many external systems, including the enterprise data warehouse, Single Sign On, and the UIN database, among many others.

Because UIN is used as the identity token for Single Sign On, other identity authorization, and other applications, the SSO and UIN databases perform validation on the data coming in from Workday. If the data sent is not valid or consistent, an employee’s UIN record will not be updated.

Common causes of this are:

• Workday was configured with an incorrect SSN that is either invalid or associated with a different UIN than was recorded in Workday
  • This SSN might belong to another employee. Alternately, the employee being hired may have been an employee previously and been assigned an incorrect UIN, which is linked to his/her SSN
• Workday was configured with an incorrect Universal ID, in the case of a former employee who was rehired
  • The UIN belonging to the employee being rehired is linked to a BPP employee ID, which must be used as the Universal ID in Workday
• The employee has not been configured with either a SSN or a Date of Birth in Workday
• The employee’s name was configured in Workday with invalid characters