TRS keeps track of fields that are related to Hours/Days Worked, they include Employment Type, TRS Eligibility. It is important to populate these fields according to the number of Hours/Days Worked the employee has worked for the month.
Links related to Hours / Days Worked TRS Eligibility
The program will be populating the Hours / Days Worked and placing it on the file. Please review the specifications for the RP20
https://www.trs.texas.gov/TRS%20Documents/report_format_guide_higher_ed.pdf
The Scheduled Hours bucket will be zero for everyone. The program will be populating the Actual Hours Worked/Days Worked.
Estimated Hours are initially sent since TRS requires hours to be sent for the entire month. Payrolls are processed before the month is over, making it necessary to send Estimated Hours. Estimated hours are done differently depending on whether the employee is Budgeted or Wage. Budgeted Employees will have the number of working days in the month multiplied by 8. Budgeted Employees who are part time will have their monthly hours multiplied by their Position percent effort to determine estimated hours. Wage employees will use the hours/days worked that are attained from Pay History.
A true up is done the following month to report the actual hours. An RP25 is created that will send a Net Adjustment between the Estimated and the Actual Hours Worked. If the Net Adjustment results in Zero for Hours / Days Worked, TRS TEAM will default the Zero Days Reason Code with ‘C’. The automation of the Zero Days Reason Code has not been automated, ‘C’ and may be manually overridden to the correct reason code in the TRS TEAM Portal.
Valid Zero Days Reason Codes:
A-Accrued Pay/Not Terminated
C-Employee on less than 12 month pay Schedule/Not Terminated
F- Final Pay/Terminated
L= Leave without Pay
D=Delete (Only used on the RP25 and ER25)