Effective September 1, 2019, the rate for TRS employer contributions changed from 6.8% to 7.5%. TRS requires that deductions be calculated based upon pay date. To accommodate this Workday was configured to calculate the monthly pay period for August (September 3, 2019 pay date) with the new rate of 7.5%. The TRS employer rate was changed to 7.5% with an effective August 31, 2019 in Workday. This allowed the August biweekly payrolls to process with the correct rate of 6.8%.
Retro Payroll Processing
The TRS rate of 6.8% is being used during retro payroll processing and, depending upon circumstances, may need to be adjusted to 7.5% with correcting entries made by the payroll workstation.
This Excel spreadsheet provides information on how and when the TRS employer rate is used within Workday and will help in determining what action is needed by the workstation when reviewing retro reports and/or the new TRS Rate Change Analysis report (Situation Codes A and B). The chart also reflects the impact on TRS Teams and FAMIS for reference.
August 2019 Payment Corrections
There were twenty-seven on-demand / manual payments identified on the August 30, 2019 biweekly pay date that were entered with the monthly pay period of August 1 to August 31. These processed at the new 7.5% rate and should have processed at the 6.8% rate. Workday Services recommends correcting the TRS employer contribution for these payments. A credit entry by the workstation will need to be processed on the next biweekly payroll since there was an overpayment to TRS employer contribution (Situation Code D). Attached is a spreadsheet for each workstation that lists the impacted employees along with an example of how to enter the correction in Workday.